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Staff Review Committee Meeting Minutes FEBRUARY 17, 2005

Staff Review Committee Meeting Minutes FEBRUARY 17, 2005

THURSDAY, 9:00 A.M., FEBRUARY 17, 2005

CALL TO ORDER: Chairman Rosen called the meeting to order at 9:07 a.m.
COMMITTEE MEMBERS PRESENT: Fares for Becerra, Mullis, Rosen, Thompson Voronel
STAFF MEMBERS PRESENT: Eastman, Kusch, Norton


February 3, 2005 approved as written.



The Committee discussed the items out of order with Item No. 2 first.

PRJ05-00082 - ZON05-00005. APPLICANT: THE PLANNING CONSORTIUM; PROPERTY OWNER: CLARA E. BUFKIN TRUST. A request for the construction of a monopole telecommunication antenna measuring 45'-0" in height on property located at 636 Williamson Avenue (southeast corner of Woods Avenue and Williamson Avenue) (M-G zone) (Categorically exempt under Section 15332 of CEQA Guidelines). (AK)

Mr. deLorm representing Verizon Wireless described the request. Verizon Wireless is proposing to place a 45' tall monopole in an industrial business park. (photos were displayed) Two parking spaces would be taken in the center of the area to enclose the monopole itself with the associated electrical equipment. There are five equipment cabinets that would be within that fenced area. Verizon has completed an analysis of the square footage of the commercial area and required parking for this type of industrial use. Thirty-two spaces would be available after taking away the two for the monopole enclosure. Based on the square footage, 24 parking spaces are required.

Chairman Rosen asked if there are any offices in the business park. Mr. deLorm said the businesses are predominantly auto related. One unit on the south side is vacant; the two center units are used for furniture storage, an industrial laundry, machine shop, and auto repair, and on the end a custom wheel shop. Committee Member Mullis advised Mr. deLorm that he may have to recalculate the number of required parking based on the amount of office area.

Chairman Rosen asked Mr. deLorm if he knew what was stored in the containers that are along the south property line. Research shows no record of a permit and an investigation would be necessary. Mr. deLorm stated he was not certain what is stored in the containers and understand the need for the investigation. Committee Member Thompson wanted to make sure that there was room for fire truck access. Mr. deLorm said there is 20 feet between the fence and the adjacent property allowing sufficient room for fire access.

Assistant Planner Kusch suggested that Verizon allow for an opportunity for other carriers to co-locate in the equipment area or onto the pole. Mr. deLorm said a pole of this size would be co-locatable but Verizon is the last carrier along this street. Many carriers are consolidating and once that process is completed the components may not be compatible with the existing equipment.

Assistant Planner Kusch advised the applicant that Verizon would need to comply with the Standard Frequency Interference requirements. Mr. deLorm was in agreement.
1. The Building Department shall investigate the use of the storage containers.
Place the following notes on submitted plans:
  1. Public Safety - (Verizon) recognizes that the frequencies used by the cellular facility located at (636 Williamson Avenue), Fullerton is extremely close to the frequencies used by the City of Fullerton for Public Safety. This proximity will require extraordinary "comprehensive advanced planning and frequency coordination" engineering measures to prevent interference, especially in the choice of frequencies and radio ancillary hardware. This is encouraged in the "Best Practices Guide" published by the Association of Public-Safety Communications Officials-International, Inc. (APCO), and as endorsed by the Federal Communications Commission (FCC). Prior to the issuance of any permits to install the facility, (Verizon) shall meet in good faith to coordinate the use of frequencies and equipment with the Communications Division of the Orange County Sheriff-Coroner Department to minimize, to the greatest extent possible, any interference with the Public Safety 800 MHz Countywide Coordinated Communications System (CCCS). Similar consideration shall be given to any other existing or proposed wireless communications facility that may be located on the subject property.

  2. 800 MHz Radio Frequency - At all times, (Verizon) shall not prevent the City of Fullerton from having adequate spectrum capacity on City's 800 MHz radio frequency.

  3. Post-Installation Test - Before activating its facility, (Verizon) will submit to a post-installation test to confirm that "advanced planning and frequency coordination" of the facility does was successful in not interfering with the City of Fullerton Public Safety radio equipment. This test will be conducted by the Communications Division of the Orange County Sheriff-Coroner's Department or a Division-approved contractor at the expense of (Verizon). This post installation testing process shall be repeated for every proposed frequency addition and/or change to confirm the intent of the "frequency planning" process has been met.

  4. 24-Hour Phone Number - (Verizon) shall provide a 24-hour phone number to which interference problems may be reported. This condition will also apply to all existing (Verizon) facilities in the City of Fullerton.

  5. Single Point of Contact - (Verizon) will provide a "single point of contact" in its Engineering and Maintenance Departments to insure continuity on all interference issues. The name, telephone number, fax number and e-mail address of that person shall be provided to City's designated representative upon activation of the facility.

  6. Lessees or Other Users - (Verizon) shall insure that lessee or other user(s) shall comply with the terms and conditions of this permit, and shall be responsible for the failure of any lessee or other users under the control of (Verizon) to comply.
MOTION made SECONDED, and CARRIED by all members present, to APPROVE PRJ05-00082 - ZON05-00005 as conditioned. (Resolution No. 405).

There is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council. The request may be approved subject to conditions. Minutes of the hearing and a Resolution will be prepared.

PRJ05-00061 - ZON05-00003. APPLICANT AND PROPERTY OWNER: DENNIS DUUS. A request to approve a detached 16'-0" tall 550-square-foot garage and a 550-square-foot attic with no rear yard setback, and a 3'-0" interior side yard setback to adjacent property lines on property located at 800 North Mountain View Place (northeast corner of Mountain View Place and Nutwood Avenue) (R-1-7.2 zone) (Categorically exempt under Section 15301 of CEQA Guidelines) (AK).

Assistant Planner Kusch stated that the applicant is proposing to convert an existing garage into a new den and at the same time add a detached accessory structure. The accessory structure is in excess of the City's height limitation. Normally the code allows a height limitation of 10 feet from the bottom to the top sill plate. In this case, the two-car garage with attic increased the overall height to approximately 16 feet. There is a zero lot line condition along the east property line and the applicant is proposing a 3-foot setback along the north property line. There are no windows along that edge. (Photos were displayed)

There would be a new driveway near the east property line to accommodate the accessory structure. The question is, whether or not privacy is going to be an issue with the adjacent neighbors. Since there are no windows on that side, and staff received no complaints after notices were mailed, it can be concluded that the neighbors are aware of the addition and do not object to the request. Assistant Planner Kusch went on to explain that access to the attic would be by a pull down ladder.

Committee Member Mullis asked the applicant if there is any opportunity to move the structure away from the east property line 3 feet in order to provide some eave. Without an eave the structure is not in keeping with the style of the existing house and appears truncated. Mr. Miles, architect for the project, replied that the Code precludes providing an eave because of the distance between the two structures. Committee Member Mullis suggested by making the garage shorter and slightly narrower a setback could be obtained. Chairman Rosen said he did not think that option would have the impact that is desired.

The Building Division would require a one-hour fire rated wall along the east edge against the property line and the eave overhang should be a maximum of one-foot with a two-foot minimum set back to the property line or be built with noncombustible material.

Engineering and Water Engineering had no comments at this time. Chairman Rosen advised that the existing driveway approach would have to be demolished and the parkway and sidewalk reconstructed. Note on the plans that any street trees will be protected.

Chairman Rosen asked if there is a block wall between the two properties. Mr. Duus said that he was told the wall is on his property, but would have the property surveyed just to make sure. He said he intends to replace the whole wall as part of this project.

Committee Member Mullis said she would support the 20% increase in height given this particular location because it is tucked so far back from the street and the fact that the neighbor has no concerns.

Motion made to approve.

MOTION made SECONDED, and CARRIED by all members present, to APPROVE PRJ05-00061 - ZON05-00003 as conditioned (b).
  1. The existing driveway serving the garage shall be demolished.

  2. Any existing street trees shall be protected.

  3. Add detail to plans that the attic access is a pull down stair system.

  4. Note that the most remote area of the proposed building is to be within 150 feet from the closest public fire hydrant on the public street. If a hydrant is not within 150 feet options to correct this situation would be to install a private fire hydrant on the property or sprinkler the building.

  5. All exterior material, color and roof material used to construct the proposed building shall match the existing house.

  6. All corrections generated through the plan check and inspection processes are incorporated by reference as conditions of approval. This will include any requirements generated by the Engineering Department.

There is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council. The request may be approved subject to conditions. Minutes of the hearing and a Resolution will be prepared.