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Library Board of Trustees Minutes September 22, 2005
MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD OF TRUSTEES
September 22, 2005
- CALL TO ORDER:
The meeting was called to order by President Kawase, at 2:35 p.m. in the Main Library Board Room.
ROLL CALL:
Present: Mr. Kawase, Mrs. Britt, Mr. Buck, Mr. Georgieff, and Mrs. Mann
Staff: Al Milo, Library Director
Jeanette Pham, Children's Services Division Manager
Betty Schwarzkopf, Administrative Secretary
Guest: Nancy Lee, President, Friends of the Library
Judy Lieb, Fullerton School District
- PRESENTATION OF FUNDING FOR SCHOOL LIBRARIES:
Judy Lieb, Ed.D., Coordinator of Educational Technology and Media Services for the Fullerton School District, reported on funding for public school libraries. She said that from 1998 - 2004, state funding for public schools was cut from $28 per student to .78 cents. Beginning with the 2005/2006 school year, schools will receive a block grant and each school will be able to determine how to spend their funds. Recommendations will be made to the school board for approval. She added that curriculum is the key focus for school libraries. She urged public library personnel to advocate for strong school libraries.
- MINUTES OF AUGUST 25, 2005 MEETING:
Mr. Kawase moved and Mr. Georgieff seconded that the minutes of the August 25, 2005 meeting be approved. The motion carried.
- WARRANT REGISTER OF SEPTEMBER 2005:
Mrs. Mann inquired as to why the library was paying $35 to Hosting LA. Director Milo said he would research it and report back at the next meeting.
Mrs. Britt moved and Mr. Georgieff seconded that the September warrant register in the amount of $34,660.58 be approved. The motion carried.
- September 2005 EXPENDITURE SUMMARY:
Director Milo noted that 25 percent of the fiscal year has been completed and 19.5 percent of the Library budget has been expended. The report was accepted and filed.
- REPORTS:
- Library Director
Director Milo reported that he met with Dora May Sim, author of Ostrich Eggs for Breakfast, regarding the book's copyright. The book will soon be digitized for the Internet and Mrs. Sim's approval is needed. Mrs. Sim will consult with her attorney about granting copyright to the library in her will, but she approves putting the book on the Internet. Meanwhile, Mrs. Britt said that she might consider writing a chapter to update the book.
Mr. Milo said interviews for Technical Services Division Manager would be held the following day. Three candidates will be interviewed. Mr. Milo; Helen Hall, MIS Manager; and Maureen Gebelein, who held the position formerly, will be the interview panel.
Director Milo said the homeless at Hunt Branch continue to be a problem. The police department has been called by staff and patrons several times and performs routine patrols of the property. Mr. Kawase said documentation should be made of all incidents and expressed concern about the problem.
The written report was accepted and filed.
- Friends of the Library
Friends President, Nancy Lee, reported that the Friends made $9,000 on the first day of the book sale and netted $20,000 over all three days. She said it was the most successful sale to date. She attributes the success to an increase in publicity.
Ms. Lee said the volunteer who picks up the unsold books following the book sales is retiring. They are looking for someone to replace him.
Ms. Lee reported that the Friends contributed $5,000 to the Library Centennial Fund. Mr. Milo will ask the Foundation to match that amount.
Mr. Georgieff inquired if the Boy Scouts could be of assistance to the Friends during their sales. He said they need to earn service hours and could possibly help with heavy lifting or anything else the Friends might need help with. Ms. Lee will discuss this with the Friends' Board.
- Library Foundation
The Foundation Board had not yet held their September meeting at the time of the Trustees' meeting. A report will be made at the October meeting.
- ACTIVITY REPORT:
Director Milo said revenue from the sale of book bags would soon be deleted from the report because they have all been sold. Library staff sold them at the City's Thursday Night Market. Mr. Milo also distributed copies of the Summer Reading Club statistics. He said that 217 teens volunteered over the summer. The two teens with the most volunteer hours were recognized at the recent City Council meeting. The report was accepted and filed.
- OLD BUSINESS:
- 2005-2006 Goals and Objectives
Director Milo went through his goals and objectives. Following a discussion, Mr. Milo will add designing a Main Library expansion and renovation project that might qualify as a Redevelopment bond project.
- Santiago Library System Membership Update
Mr. Milo said on October 20, the Library of California Board will vote on accepting Fullerton back into the Santiago Library System beginning in July 2006.
- Library Centennial Committee Report
Mrs. Britt distributed copies of notes from the Centennial Committee, (consisting of Ray Kawase, Carolyn Johnson, Irene Landsberg, Carol Smith, Terry Brick, Jeannette Pham, Joanne Hardy, Al Milo, Kathy Dasney, Duncan Johnson, Chuck Greening, and herself). The committee met on September 13, 2005. She said the actual date of the Library's anniversary is February 19, 1906. The tentative plan is to launch the celebration that month. Mrs. Britt explained the events that the committee identified and calendared.
Mr. Milo said staff will have centennial lanyards to wear with their City identification. Staff is also considering giving patrons centennial bookmarks and magnets. Jeanette Pham, Children's Services Division Manager, is working on a graphic art logo. It was suggested that an ostrich could be part of the graphic art. Staff is also designing a new Library card and a new website for the celebration.
The Board suggested having a "One City/One Book" event in September or October. Board members will bring ideas for a book or an author to the next meeting. Board members will participate in the launching event (including a birthday party with local government representatives) and the wrap-up event in December 2006.
The Centennial Committee will continue to meet on an as needed basis.
- ACCEPTANCE OF DONATIONS:
Staff was requested to include the $5,000 from the Friends of the Library for the Library Centennial fund in the report. Mrs. Mann moved and Mrs. Britt seconded that the donations in the amount of $28,396.27 be accepted. The motion was unanimously approved.
- CORRESPONDENCE:
There was no correspondence to report.
- BOARD MEMBER ROUND TABLE:
Mr. Buck said he did not think the Library should be charged for having a booth at the Thursday Night Farmers Market. The Library does not charge the Parks & Recreation Department for using its meeting rooms. Mr. Buck also mentioned that the bike rack in front of the Main Library needs to be replaced.
Mr. Kawase said the Trustees should consider thinking of the Board of Trustees as a business and try to develop some sources of new revenue. He suggested that patrons could be offered transportation to the Library for a fee for those not able to otherwise come to the Library. Mrs. Mann said those that cannot afford a fee should not be excluded.
Mr. Kawase said he attended the City workshop for commissioners and board members. He found the presentations by department heads to be very informative, especially the presentation by the Redevelopment staff. He also reminded the Board members of the Sunrise Rotary's fund-raiser for the Library: two Vanguard Theater performances of "The Odd Couple" on the evenings of Friday, September 23 and Saturday, September 24. Tickets can be purchased at the door.
- ADJOURNMENT:
Mr. Georgieff moved and Mrs. Mann seconded that the meeting adjourn at 4:46 p.m. The motion was approved.
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