MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD OF TRUSTEES
July 28, 2005
CALL TO ORDER:
The meeting was called to order by President Kawase, at 2:30 p.m. in the Main Library Board Room.
ROLL CALL:
Present: Mrs. Britt, Mr. Buck, Mrs. Mann, Mr. Kawase and Mr. Georgieff
Staff: Al Milo, Library Director
Betty Schwarzkopf, Administrative Secretary
Andrea Taylor, Senior Librarian, Hunt Branch
Director Milo introduced Andrea Taylor, Senior Librarian. Ms. Taylor is the new supervisor at the Hunt Branch. She comes to the City of Fullerton from Naples, Florida.
MINUTES OF JUNE 23, 2005:
Mrs. Mann requested on Pg. 2, Item 5c, third sentence, the word "on" be changed to "about." Mrs. Mann moved and Mrs. Britt seconded that the Minutes be approved as corrected. The motion was approved.
JULY 2005 WARRANT REGISTERS:
FY 2004-2005
Mrs. Britt moved and Mrs. Mann seconded that the July 2004-2005 warrant register in the amount of $25,466.56 be approved. The motion carried.
FY 2005-2006
Mrs. Britt moved and Mr. Georgieff seconded that the July 2005-2006 warrant register in the amount of $63,878.16 be approved. The motion carried.
JULY 2005 EXPENDITURE SUMMARIES:
FY 2004-2005
Director Milo commented that the report reflects a 5.4 percent savings for the completed fiscal year. The majority of the savings was in salaries due to several vacant full-time benefited positions. The report was accepted and filed.
FY 2005-2006
The report was accepted and filed.
REPORTS:
Library Director
Director Milo reported he had recently toured the new Fullerton Community College library. There will be a grand opening in October.
The recruitment for Technical Services Library Division Manager was reopened. The deadline for applications is August 19. Mr. Milo predicts it may be October before someone is hired for the position.
Children's Services Division Manager, Jeanette Pham, has requested the police department to increase patrols at the Hunt Branch because of the homeless situation.
The recruitment for Bookmobile staff is progressing slowly. The in-house recruitment was not successful. Staff is waiting for the assistance of the Personnel Department to conduct an outside recruitment. It is Ms. Pham's goal to have the positions filled when school starts.
Mr. Georgieff inquired about the City Council's direction for the Bookmobile to continue to visit the school stops and how that will affect the adults that used the Bookmobile. Director Milo responded the collection will be mostly children's books. The Bookmobile has been moved from Adult Services and is now under Children's Services. He said there have been a few adults at the school stops so staff may add a small number of books for adults. Morningside has a shuttle that visits the Main Library once a week.
Mrs. Britt complimented Children's Division Manager, Jeanette Pham, on the banner she had made for Richman School announcing when the Bookmobile would be at the school site. Mrs. Britt said it would be nice to have a banner at each of the schools. She will approach the principals of the other four schools.
The Sunrise Rotary is having a fund-raiser to have the Ostrich Eggs for Breakfast book digitized. This will be a part of the 100th anniversary celebration of the Fullerton Public Library.
Mr. Milo said that former Board Member Carolyn Johnson declined an opportunity to be presented with a plaque by the City Council for her dedication to the Library Board of Trustees.
The written report was accepted and filed.
Friends of the Library
Friends President, Nancy Lee, was out of town. There was not a report.
Library Foundation
Director Milo reported that the Foundation has appointed a committee to oversee the Foundation's interest in the Bastanchury property.
ACTIVITY REPORT FOR JUNE 2005:
Mr. Georgieff requested to see a copy of the Library's WI-FI policy. The report was accepted and filed.
OLD BUSINESS:
Library Circulation Trends
Director Milo distributed bar graphs depicting the Library's circulation trends from fiscal year 1986-1987 to the present. The graphs depicted specific trends for the Main Library, Hunt Branch, and the Bookmobile as well as system wide. Staff was requested to do another graph showing electronic resources trends for the next meeting.
Space Planning Study
Copies of the 1997 Space Study by Kroh/Broeske Architects for the Main Library were distributed. The study was part of the Children's Library Expansion, and offers potential locations for a future Young Adults area. Director Milo said Division Manager, Joanne Hardy, has been working on building a collection for Young Adults. Mr. Georgieff said that the Foundation is ready to help. Director Milo will invite Ms. Hardy and Ms. Pham to attend the next meeting. He will also research the cost and revenue source for the space planning study.
ACCEPTANCE OF DONATIONS:
Mrs. Mann moved and Mr. Georgieff seconded that the donations in the amount of $3,908.52 be accepted. The motion was approved.
CORRESPONDENCE:
There was no correspondence to report.
BOARD MEMBER ROUND TABLE:
Mrs. Britt encouraged everyone to go see the Bookmobile banner at Richman School. She suggested that the other school stops also have banners and volunteered to call the principals for approval.
Mr. Buck suggested having a coffee cart site at the Library rather than a room. He said there is a nice one that is very popular at CSUF. He inquired why Borders no longer offers discounts to members of the Friends of the Library. He also requested a name badge.
There was discussion on ideas for the centennial celebration. The Board requested that the Library Director email them a list of ideas and a 2006 master calendar prior to the next meeting.
Mr. Georgieff reported on his vacation to Denmark and France.
PUBLIC COMMENTS:
There were none.
ADJOURNMENT:
Mr. Buck moved and Mrs. Mann seconded that the meeting be adjourned at 4:34 p.m. The motion was approved.
