MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD OF TRUSTEES
August 25, 2005
CALL TO ORDER:
The meeting was called to order by President Kawase, at 2:30 p.m. in the Main Library Board Room.
ROLL CALL:
Present: Mrs. Britt, Mrs. Mann, Mr. Kawase, and Mr. Georgieff
Staff: Al Milo, Library Director
Marjorie Kerr, Acting Administrative Secretary
Guest: Chris Meyer, City Manager
Nancy Lee, President, Friends of the Library
MINUTES OF JULY 28, 2005:
Mrs. Britt moved and Mrs. Mann seconded that the Minutes of July 28, 2005 be approved. The motion was approved.
CLOSED SESSION:
Mr. Buck arrived at 2:35 p.m. Mr. Milo, Ms. Kerr, and Ms. Lee were excused from the meeting at 2:35 p.m. for the closed session on the performance evaluation of the Library Director. The meeting resumed at 3:45 p.m.
AUGUST 2005 WARRANT REGISTER:
Mrs. Britt moved and Mrs. Mann seconded that the warrant register in the amount of $30,111.79 be approved. The motion carried.
AUGUST 2005 EXPENDITURE SUMMARY:
The report was accepted and filed.
REPORTS:
Library Director
Director Milo reported the following:
Staff has been manning a booth at the Thursday Market to promote library services. The fee for the booth is $35 per event.
The two Main Library elevators have been stopping between floors and several times there have been riders on board. Maintenance Services has had the elevators serviced. However, they are the original elevators from 1973 when the Library was built.
The recruitment for Technical Services Library Division Manager closed on August 19. There were five local applicants. Three of them will be invited to an interview.
A Library Clerical Assistant is in training to drive the Bookmobile. A second staff member will be recruited to assist the driver. The current Bookmobile Librarian/driver will be transferred to Reference on September 1, 2005.
The Hunt Branch Library was closed August 22 and 23 for major plumbing repairs. It reopened August 24 at 10 a.m.
A briefing for Commissioners and Board members will be held at 6 p.m. on September 15 at the Maintenance Services Yard located on Commonwealth Avenue at Basque.
The written report was accepted and filed.
Friends of the Library
Friends President, Nancy Lee, reported there will be a book sale on September 16, 17 and 18. Volunteers are needed. The Friends have written a letter to book dealers informing them they will no longer be allowed to assist with sale setups because it creates an unfair advantage over other dealers. Copies of the Friends newsletter and book sale flyer were distributed. Mr. Kawase thanked the Friends for their help with the recent Sunrise Rotary mailing.
Library Foundation
Mrs. Britt reported that the Foundation did not meet in August. She plans to be away September 14-29 and will be absent from both the Foundation and the Board meetings in September. Mr. Kawase will attend the Foundation meeting in her absence.
JULY 2005 ACTIVITY REPORT:
The report was accepted and filed.
OLD BUSINESS:
Wireless (Wi-Fi) Policy
Mr. Georgieff moved and Mrs. Mann seconded that the 6th paragraph be revised to read as follows: "The library provides access only to Web-based email or through a user's personal Internet provider." The motion carried unanimously.
Space Planning Study
Director Milo reported on the costs associated with the Children's Library Expansion Project of 2000:
Phase I (Conceptual Phase): $38,411
Phase II (Design Phase): $152,000
Phase III (Construction): $3.4 million
Funding was primarily from a Redevelopment bond with the Foundation contributing to the construction costs. Mr. Georgieff urged the Board to present a needs list to Redevelopment as soon as possible because they are at the beginning of a visioning process.
The Board requested a special meeting on Thursday, October 6, at 2:30 p.m. The agenda will be "Visioning for the Main Library in the next Centennial."
Mrs. Britt encouraged board members to attend the California Library Association Conference in Pasadena on November 4-7, especially the Sunday trustees' luncheon and programs for young adults. She plans to attend. She then excused herself from the meeting.
Electronic Resources Trends
Director Milo noted that the database figures are different due to reports by different venders. Copies of an article entitled "Public Libraries Struggle to meet Internet Demand," (American Libraries, August 2005, pgs. 78-79) was distributed in advance of the meeting as part of the Board agenda packet. Fullerton's Internet experience matched that of the study with one exception. Fullerton Public Library is ahead of other libraries in the area of wireless connections.
Library Centennial
President Kawase suggested that agenda item nos. 8 d., e. and f. be tabled to the next meeting.
Mr. Buck urged the Board to consider designing, printing and selling T-shirts for the Centennial.
Mr. Kawase suggested coordinating a Centennial Committee comprised of a representative from staff, the Friends, the Foundation, the Board of Trustees, and 3 community members. Mr. Kawase will ask Mrs. Britt to chair the committee.
ACCEPTANCE OF DONATIONS:
Mrs. Mann moved and Mr. Buck seconded that the donations in the amount of $947.41 be accepted. The motion was approved.
CORRESPONDENCE:
There was no correspondence to report.
BOARD MEMBER ROUND TABLE:
Mr. Kawase urged the board members to purchase tickets for the Vanguard Theater performance of The Odd Couple on September 23 and 24. The production is in conjunction with Sunrise Rotary to raise funds for the digitization of the Ostrich Eggs for Breakfast book.
ADJOURNMENT:
Mr. Buck moved and Mrs. Mann seconded that the meeting be adjourned at 5:15 p.m. The motion was approved.
