CALL TO ORDER:

The meeting was called to order by President Mann at 2:30 p.m. in the Library Board Room.

ROLL CALL:

Present: Mrs. Mann, Mr. Georgieff, Mrs. Johnson, and Mrs. Britt Mr. Kawase (arrived at 3:30 p.m.)

Staff: Al Milo, Library Director
Chris Meyer, City Manager Joanne Hardy, Library Division Manager Betty Schwarzkopf, Administrative Secretary

Guest : Nancy Lee, President, Friends of the Library

MINUTES OF AUGUST 26, 2004:

Mrs. Johnson moved and Mr. Georgieff seconded that the minutes of August 26, 2004 be approved. The motion carried.

WARRANT REGISTERS OF SEPTEMBER 2004:

Mrs. Britt moved and Mrs. Johnson seconded that the warrant register in the amount of $61,368.57 be approved. The motion carried. Director Milo pointed out that $45,203 of the $61,368.57 was to pay for annual maintenance and support of the librarys automation system.

EXPENDITURE SUMMARY OF SEPTEMBER 2004:

Director Milo commented that 25% of the fiscal year is complete with 17.7% expended. The report was filed.

REPORTS:

1. Library Director

   Mr. Milo reported that five Summer Reading Club teen volunteers (those contributing the most hours) will be recognized at the October 5th City Council meeting. He also reported that the Bookmobile is up and running. There has been a gradual increase in clientele. The new schedule is showing a savings in the cost of gasoline due to a consolidation of stops.

   St. Julians School expressed an interest in participating in School Night @ the Library. Unfortunately, their request was denied due to the limited resources of the library. Staff will consider including private schools next year. The written report was filed.

2. Friends of the Library

   Nancy Lee reminded everyone that the Used Book Sale is October 1st, 2nd, and 3rd. She reported that the Friends gave $5,600 to the library for membership in a public library consortium and to lease a new copy machine for the Administration Office.

3. Library Foundation

   In the absence of Mr. Kawase, Director Milo reported that the Dig Deep 4 Book$ campaign will begin in November. Ron Chu resigned from the board and Nanette Price was appointed to replace him.

ACTIVITY REPORT :

The report was accepted and filed.

CLOSED SESSION:

Director Milo, Mrs. Schwarzkopf, and Ms. Lee were excused from the meeting at 2:53 p.m. so the City Manager could meet with the Board members regarding the Directors annual performance evaluation.

The meeting resumed at 3:40 p.m.

City Manager Meyer explained the new process for the appointment of board, commission, and committee members.

NEW BUSINESS:

1. November/December Board Meeting Dates

   Director Milo requested that the November and December meeting dates be changed because they conflict with the holidays. He also noted that City Hall will be closed for the annual Holiday Closure from December 23 to January 2.

   Mrs. Britt moved and Mrs. Johnson seconded that the November meeting be moved to November 17, the December meeting moved to December 16, and the Library observe the City Hall Holiday Closure from December 23 to January 2. The motion carried.

2. Non-Resident Fee Exemptions

   Adult Services Library Division Manager, Joanne Hardy, requested that non-resident small business owners be exempted from the non-resident library card fee.

   Mrs. Britt moved and Mr. Georgieff seconded that non-resident participants in the Small Business in a Box program be allowed a one year waiver of the non-resident library card fee from September to September. The motion was approved by a vote of 3:2.

   Mrs. Hardy will report back to the Board with the number of participants taking advantage of the offer.

OLD BUSINESS:

1. SB 1161 (Alpert) Status Report

   Director Milo reported that the Governor signed the Library Construction and Renovation bond measure. It will be on the ballot in March 2006.

2. Honor Wall Criteria

   The item was tabled to the next meeting.

3. Young Adult Services

   The item was tabled to the next meeting.

ACCEPTANCE OF DONATIONS:

Mrs. Johnson moved and Mr. Kawase seconded that gifts and donations in the amount of $1,143.75 be accepted. The motion carried.

ADJOURNMENT:

Mr. Kawase moved and Mrs. Johnson seconded that the meeting be adjourned at 4:30 p.m. The motion carried.