CALL TO ORDER:

The meeting was called to order by President Mann at 2:33 p.m. in the Library Board Room.

ROLL CALL:

Present: Mrs. Mann, Mr. Georgieff, Mrs. Johnson, and Mrs. Britt

Absent: Mr. Kawase

Staff: Al Milo, Library Director
Joanne Hardy, Library Division Manager
Betty Schwarzkopf, Administrative Secretary

Guest : Nancy Lee, President, Friends of the Library

MINUTES OF SEPTEMBER 23, 2004:

Mrs. Johnson moved and Mrs. Britt seconded that the minutes of September 23, 2004 be approved. The motion carried.

WARRANT REGISTERS OF OCTOBER 2004:

Mrs. Britt moved and Mr. Georgieff seconded that the warrant register in the amount of $34,098 be approved. The motion carried.

EXPENDITURE SUMMARY OF OCTOBER 2004:

Director Milo commented that 25% of the fiscal year is complete with 17.7% expended. The report was filed.

REPORTS:

1. Library Director

   Director Milo reported that Launer Room Librarian, Cathy Thomas, and two CSUF librarians, have created a book titled Images of America: Fullerton. Historic pictures from the Launer Room were scanned and used for the book. The Friends of the Library provided funds to publish 200 books that will be offered for sale at the Main Library as well as book stores throughout Fullerton for $19.99 plus tax. Director Milo also reported that the new Circulation Manager, Sandra Lamoureux, will start on October 29. The written report was filed.

2. Friends of the Library

   Friends President, Nancy Lee, reported that approximately $15,000 was netted at the Used Book Sale. The Friends gave funds to the Hunt Branch in support of the car show. On November 7, at 2 p.m., they will hold their Annual Membership Meeting. The author/speaker will be Shirley Jordan who will speak on I Didnt Know That, or My Life as an Author.

3. Library Foundation

   Glenn Georgieff reported that the Foundation Board will hold elections in November for President and Vice President who will then take office in January. The Foundation Board will hold a meeting/holiday social on December 7 at the home of Dick and Cynthia Foster. The Board of Trustees has been invited. The Foundation has hired an attorney to answer questions about the Bastanchury property. They will soon kick-off the Dig Deep 4 Book$ campaign. A committee was appointed to decide whether to continue with the Speakers Forum. They are considering one high profile speaker luncheon rather than three events as in the past. Director Milo requested that the Board purchase a new lectern for the Osborne Auditorium. The request was approved. The Foundation newsletter will be mailed on November 15. Director Milo announced that Carolyn T. Johnson was appointed to the Foundation Board following the end of her term on the Board of Trustees.

ACTIVITY REPORT FOR SEPTEMBER:

It was noted that the non-resident fee revenue is down significantly and staff would like it discontinued. There was consensus to consider the request in spring 2005. The report was accepted and filed.

OLD BUSINESS:

1. Bookmobile Service

   Director Milo reported that Bookmobile service is going very well. There were 300 more items checked out this month than last. Also, the revision of the schedule of stops has resulted in a savings of one-half the cost of gasoline from last year. Director Milo and Division Manager Hardy requested the Boards assistance in making a decision regarding Bookmobile staffing. Following the retirement of Barbara Weber, a temporary solution was developed in order to keep the Bookmobile on the road. At that time two temporary, part-time, unbenefitted employees were appointed to the Bookmobile, one as the Driver/Library Technical Assistant I and the other as Librarian. According to the Federations Memorandum of Agreement (MOA), these positions can only remain part-time unbenefitted for five months. After that time (February), the positions must be reclassified or the two employees must be upgraded to full-time with benefits. Division Manager Hardy inquired as to what the Boards primary target group for the Bookmobile is. There was consensus among the Board members that the purpose of the Bookmobile is to reach both adults and children in outlying areas of the city, as well as senior citizen facilities. Mrs. Johnson said there should be a Library policy regarding the Bookmobile. Criteria should be established for bookmobile stops. Staff was requested to draft a mission statement for the Bookmobile, and include job duties and salary ranges in the meeting packets.

2. Grant Updates

   1. Small Business-in-a-Box

      Division Manager Hardy reported that the surveys have been analyzed. Staff met with a focus group and did necessary analysis, and a $7,000 mini grant has been written. She has spoken at Kiwanis and Chamber of Commerce meetings. There will be a public service announcement on the local cable channel. Staff has had presentations from City agencies and CSUF. The Library web site has been customized, and specific video/audio tapes have been added to the Library collection. Staff is committed to four small business workshops. Mrs. Hardy also applied for a grant from the Alcoa Foundation in conjunction with the Small Business in a Box grant.

   2. Global Languages

      Division Manager Hardy reported that staff is in the process of meeting with advisory groups (Korean and Spanish) to assist in ordering library materials.

   3. SBC Hunt Branch

      Director Milo said Cindy Corderman has applied for a grant through SBC for 16 laptops for the Hunt Branch.

3. Honor Wall Criteria

   The item was continued to the next meeting. Staff will include information in the agenda packet.

4. Clio Institute/CALTAC Conference

   Mrs. Britt said she enjoyed the opportunity to talk to other library advocates. Mrs. Johnson said she attended a PowerPoint presentation on advocacy, how to better serve our customers, and the importance of body language. Mrs. Mann said she learned about marketing a brand, knowing what to expect, and how do you sell your product?

5. Young Adult Services

   Mr. Georgieff suggested appointing a 5-member advisory group made up of staff and Board members. Mrs. Britt suggested it be a focus group made up of high school and junior high school students and/or the high school volunteens. Mrs. Johnson said a Board member should attend the meetings. Mr. Georgieff said there is a need to find out what the young adults would like. There should be suggestions ready for their consideration so they can set priorities. Director Milo will inquire with staff to see if anyone is interested in serving on the committee. Staff will bring ideas and the names of young adults to the January meeting for discussion.

ACCEPTANCE TO DONATIONS:

Mrs. Britt moved and Mr. Georgieff seconded that gifts in the amount of $1,076.92 be accepted. The motion carried.

CORRESPONDENCE:

There was no correspondence to report.

BOARD MEMBER ROUND TABLE:

Mrs. Britt announced that the dates for CALTACs Days in the District are January 28 and February 4. She said appointments need to be made to visit the legislators. CALTAC still offers training workshops for boards and commissions.

Mrs. Britt said she is interested in the Library Bond Act and requested that it be put on the agenda. Mr. Milo said it would not be on the ballot until March 2006.

ADJOURNMENT:

Mrs. Britt moved and Mr. Georgieff seconded that the meeting be adjourned at 4:52 p.m. The motion carried.