CALL TO ORDER:

In the absence of President Mann, Board Secretary, Ginger Britt, called the meeting to order at 2:30 p.m.

ROLL CALL:

Present: Mr. Georgieff, Mrs. Johnson, and Mrs. Britt

Absent: Mrs. Mann and Mr. Kawase

Staff: Al Milo, Library Director
Betty Schwarzkopf, Administrative Secretary

Guest : Nancy Lee, President, Friends of the Library

MINUTES

1. Regular Meeting of April 22, 2004

   Mrs. Johnson moved and Mr. Georgieff seconded that the minutes of the April 22, 2004 meeting be approved. The motion carried.

2. Special Meeting of May 19, 2004

   Mr. Georgieff moved and Mrs. Johnson seconded that the minutes of the May 19, 2004 meeting be approved. The motion carried.

WARRANT REGISTER FOR May 2004:

Mrs. Johnson moved and Mr. Georgieff seconded that the May warrant register in the amount of $29,161.52 be approved. The motion was approved.

EXPENDITURE SUMMARY FOR MAY 2004:

Director Milo noted that 91.5 percent of the fiscal year has been completed and 78.9 percent has been expended. The report was accepted and filed.

REPORTS:

1. Library Director

   The written report was accepted and filed.

2. Friends of the Library

   President of the Friends, Nancy Lee, reported that she would be helping to sell Centennial T-shirts, hats, etc. at the Downtown Market that evening.

   Mrs. Britt suggested that perhaps the Friends could take the bookmobile to the Downtown Market to sell used books and recruit new board members. A discussion followed on how that might be possible.

   Copies of the Friends summer newsletter and June book sale flyer were distributed.

3. Library Foundation

   Mr. Georgieff reported he attended the April 27 and May 25 Foundation Board meetings. The Foundation is speculating on whether or not to keep the Bastanchury property. There was discussion on the Board of Trustees Special Meeting on scenario planning. They are concerned about parking at the library if the proposed young adult outreach program is implemented.

ACTIVITY REPORT FOR APRIL 2004:

Mrs. Britt suggested that there be a recommended reading list of books posted in the main lobby for patrons. The report was accepted and filed.

NEW BUSINESS:

Board/Commission/Committee Appointment Restructuring

Because of the absence of Mrs. Mann and Mr. Kawase, the item was tabled to the next regular meeting. Mrs. Johnson mentioned that she had met personally with Mayor Clesceri to discuss the restructuring.

The Administrative Secretary was requested to send the Board members an email asking for their remarks on the restructuring. She will then gather and consolidate them for the next Board meeting.

OLD BUSINESS:

1. 2004-2005 Proposed Budget

   Director Milo explained the following highlights of the 2004-2005 proposed Library budget:

   • Status Quo
   • Hiring Freeze
   • Electronic Resources
   • Library Reserves Exhausted
   • Non-resident fees for library cards continue
   • 1.5 percent cut in General Funds
   • No fee increases

   Director Milo added that there may not be any carryovers of surplus funds this year.

   There was consensus that the Library Board of Trustees would write a letter to the City Council regarding the impact the budget cuts will have on the Library. Mrs. Britt will draft the letter.

   Mr. Georgieff moved and Mrs. Johnson seconded that the Library Board of Trustees accepts the proposed 2004-2005 Library budget. The motion carried.

2. Meeting Room Policy, Use and Fee Structure

   At the previous meeting the Board was requested to review the revised policy submitted by staff for their consideration.

   Mrs. Johnson moved and Mr. Georgieff seconded that the revised Meeting Room Use Policy and Regulations be approved. The motion carried.

3. Scenario Planning

   Director Milo said that staff would brief the Board on what already is being done for young adults at the Boards June 24 regular meeting. Mr. Milo will write an item to be included in the City Council Briefing newsletter.

   There was discussion on how the Board can communicate with the City Council to keep them informed on what is happening at the library, such as the Needs Assessment Study and the Scenario Planning sessions.

ACCEPTANCE TO DONATIONS:

Mr. Georgieff moved and Mrs. Johnson seconded that the Library Board of Trustees accepts the donations in the amount of $136.11. The motion was approved.

CORRESPONDENCE:

There was no correspondence to report.

BOARD MEMBER ROUND TABLE:

Mr. Georgieff inquired as to what the next step is in designing a young adult proposal for the Foundation.

Director Milo responded that staff should be involved and he will invite them to attend the next Board meeting.

ADJOURNMENT:

Mrs. Johnson moved and Mr. Georgieff seconded that the meeting be adjourned at 4:30 p.m. The motion carried.