CALL TO ORDER:

The meeting was called to order by President Mann at 1:33 p.m. in the Library Board Room.

ROLL CALL:

Present: Mrs. Mann, Mr. Georgieff, Mrs. Johnson, Mrs. Britt, and Mr. Kawase

Staff: Al Milo, Library Director
Betty Schwarzkopf, Administrative Secretary

Guest : Nancy Lee, President, Friends of the Library

MINUTES OF MAY 27, 2004:

Mrs. Mann inquired what would happen to leftover funds in the Library budget. Would they be carried over to the next fiscal year Library fund or added to the General Fund? Director Milo said the City Manager has been non-committal in answering that question until the current fiscal year books are closed in September. There was consensus that the Board members should meet with the City Manager regarding this subject. Mrs. Johnson moved and Mr. Georgieff seconded that the Minutes of May 27, 2004 be approved. The motion carried.

WARRANT REGISTER FOR JUNE 2004:

Mr. Georgieff moved and Mrs. Johnson seconded that the warrant register in the amount of $30,647.21 be approved. The motion carried.

EXPENDITURE SUMMARY+ FOR JUNE 2004:

The end of the fiscal year report dated June 30, 2004, showed that 88.6 percent of the Library budget was expended with 94.7 percent of the fiscal year completed. The report was accepted and filed.

REPORTS:

1. Library Director

   There was discussion regarding the $3,300 donation to the Childrens Library for the Summer Reading Club and the School Night @ the Library program from Soroptimist International Fullerton. There was consensus that the Board of Trustees will write a letter to the Soroptimist thanking them for the donation after the money is transferred from the Library Foundation.

   Mrs. Britt inquired if the City Council members were invited to attend School Night @ the Library. Mr. Milo will ask Childrens Acting Division Manager, Kathy Dasney, and report back to the board members.

2. Friends of the Library

   Friends President, Nancy Lee, reported that the recent used book sale netted $11,228.38. The Friends were disappointed that this amount was less than the April book sale but attributed it to the fact that the two sales were held in closer proximity than previous years. In 2004 they will hold three sales because of the large amount of books that have been donated. In previous years they have held only two.

3. Library Foundation

   Mr. Kawase reported that the Foundation Board is concerned about the legality of the Bastanchury property in terms of the Foundation being assured that the City cannot sell the property without the Foundations permission. Several board members are concerned that with the budget crunch, the City may want to sell the property and use the proceeds to cover the Librarys operating budget, and that the City will depend on the Foundation to take up any shortfall in the future. There was discussion of having a campaign to ask citizens to buy a book for $25. They are also considering applying for a grant. A Foundation committee was formed. They are not interested in paying for a grant writer for the library to apply for grants but would pay for one for the Foundation. Director Milo distributed copies of a letter written by the Foundation Board President, Floyd Sabins, to the Mayor regarding the Bastanchury property.

ACTIVITY REPORT

There was discussion that the circulation figures are down while attendance figures are up. This is probably due to the increased use of electronic resources and the decreased use by non-residents. The report was accepted and filed.

OLD BUSINESS:

1. 2004-2005 Proposed Budget

   Mrs. Johnson moved and Mr. Georgieff seconded that the proposed 2004-2005 budget be approved. The motion carried.

2. Board/Commission/Committee Restructuring

   There was discussion regarding how the Board of Trustees can inform the City Council about the Library. Mr. Kawase commented that the Council has been invited to numerous library functions and they do not attend. He suggested that the Board visit them. Mrs. Britt agreed and commented that it is important for Council to see what goes on at the Library. Mrs. Johnson suggested that the Board make an appointment to meet with Council members to inform them of how the Library contributes to the overall value of the community. Mr. Kawase will call the Council office to make an appointment.

   Director Milo will consolidate and copy the Boards comments regarding the restructuring. Mr. Kawase and Mrs. Mann will make an appointment with Council Member Nelson. Mrs. Johnson suggested the Board write a letter. There was consensus that the letter should state the following:

   1. State statutes on what is mandated for a Library Board.
   2. The importance of community involvement in appointments to Boards, Commissions and Committees.
   3. The Boards concerns about a single Council Member making appointments without community input.

   Mr. Georgieff moved and Mrs. Johnson seconded that the Library Director write a letter to the City Council Members expressing the Library Board of Trustees ideas on the appointment of members to Boards, Commissions, and Committees, and that Board President, Mrs. Mann, assist with writing the letter. The motion was approved.

3. Young Adult Services

   The item was tabled to the next regular meeting.

NEW BUSINESS:

1. Bookmobile Service

   Director Milo informed the Board Members that Bookmobile Librarian, Barbara Weber, is retiring, effective the end of July. It is the opinion of the Bookmobile supervisor, Joanne Hardy, and Director Milo that this is an opportunity to evaluate the bookmobile service, staffing, stop locations, and schedule. Staff will come back to the July meeting with recommendations. It will be necessary to suspend service for a few months to conduct this evaluation discussion and to recruit and train new personnel. There will be a retirement party in honor of Barbara Weber on Friday, July 23, from 6 9 p.m., in the Osborne Auditorium. The Board of Trustees will send a card.

2. Library Grants

   Director Milo reported that Adult Services Manager, Joanne Hardy, has received a grant for training and materials called the Small Business in a Box program. A grant was also received for human rights videos. The Citys advocate for federal grants has included $75,000 for a Security Disaster Plan for Archival Materials among the Citys Federal priorities for FY 2004-2005.

ACCEPTANCE TO DONATIONS:

Mrs. Johnson moved and Mrs. Britt seconded that the gifts in the amount of $299.90 be accepted. The motion carried.

CORRESPONDENCE:

The Library received a Certificate of Appreciation from the Orange County Department of Education for hosting the California Leadership Academy at the Hunt Branch.

BOARD MEMBER ROUND TABLE:

Mr. Georgieff distributed a proposal for an oral history project of Fullerton. He had met with staff of the CSUF Oral History Program to gather cost estimates.

Mr. Milo distributed copies of recommended reading titles by the Adult Services librarians.

Mrs. Britt said she will talk to her PTA contacts about recruiting new members for the Friends of the Library Board.

Mr. Kawase inquired as to what is required for a person to be considered for the Librarys Honor Wall. He suggested retired librarian, Carolyn Johnson, as a candidate. Ms. Lee also suggested the late Dorothy Osborne for consideration. Mr. Milo will bring background information on the establishment of the Honor Wall.

ADJOURNMENT:

Mrs. Johnson moved and Mr. Kawase seconded that the meeting adjourn at 4:50 p.m. The motion carried.