CALL TO ORDER:

The meeting was called to order by President Britt at 1:35 p.m. in the Library Board Room.

ROLL CALL:

Present: Mrs. Britt, Mrs. Mann, Mr. Kawase, Mr. Hostetter

Mrs. Johnson

Staff: Al Milo, Library Director
Betty Schwarzkopf CPS, Administrative Secretary

Nancy Lee, President, Friends of the Library
Duncan Johnson

REORGANIZATION OF 2004 OFFICERS:

There was consensus to table the election of officers to the next meeting until the two Board appointments have been approved by the City Council.

MINUTES OF DECEMBER 18, 2003:

Mr. Kawase moved and Mrs. Mann seconded that the minutes of the December 18, 2003 meeting be approved. The motion carried.

WARRANT REGISTER FOR JANUARY 2004:

Mrs. Mann moved and Mr. Hostetter seconded that the warrant register in the amount of $33,669.08 be approved. The motion carried.

EXPENDITURE SUMMARY FOR JANUARY 2004:

Mr. Milo noted that the fiscal year is 58.3 percent completed and 47.5 percent has been expended. The report was accepted and filed.

REPORTS:

1. Library Director

   Director Milo responded to inquiries regarding the digitization of Launer Room documents and the status of the Bookmobile. The written report was accepted and filed.

2. Friends of the Library

   Friends President, Nancy Lee, reported the next used book sale would be held on February 27, 28, & 29. The Friends are considering how to honor the late Dorothy Osborne. Mrs. Osborne was president of the Library Board of Trustees when the Main Library opened in 1973. She also helped establish the Friends of the Library and served as the first President. The Friends will provide refreshments for the upcoming CALTAC workshop. Ms. Lee, Carol Smith, and Carolyn E. Johnson will represent the Friends at the Scenario Planning sessions.

3. Library Foundation

   Mr. Kawase reported that the Foundation's January meeting would not be held until the following week. He will report on that meeting at the next Board meeting. Mr. Kawase said the Foundation would also like to honor Mrs. Osborne. He suggested that the Board of Trustees, the Friends, and the Foundation work together to coordinate ideas. Several ideas were discussed: the honor wall, purchasing an item for the library in her honor, making donations for a research project in her honor, or a scholarship fund in her name for staff members. Mr. Kawase will present the ideas to the Foundation for consideration and report back to the Board.

ACTIVITY REPORT FOR DECEMBER 2003:

The report was accepted and filed.

NEW BUSINESS:

1. Dorothy Osborne Memorial

   This item was previously discussed under Item No. 6 Reports (b) and (c).

OLD BUSINESS:

1. Budget Update

   Director Milo distributed a report showing the decline in State revenue to the Fullerton Public Library from fiscal year 2000/2001 through 2003/2004. The largest decline was the Public Library Fund which experienced a 73 percent drop from $212,619 to $58, 220.

2. CALTAC

   1. Day in the District, January 23, 2004

      Mrs. Britt reported that a meeting with State Senator Ackerman is scheduled for January 23, 2004 at his office. Mr. Milo, Mrs. Britt, and Mr. Kawase will attend. A meeting with Assemblymember Daucher is scheduled for January 30, 2004 at her office. Mrs. Britt, Mrs. Mann, Mr. Hostetter, and Mr. Kawase will attend.

   2. Southern California Regional Workshop

      Mrs. Britt reported on the workshop that will be held on March 27, 2004, "Advocacy for Libraries." The Main Library will host the event.

   3. Scenario Planning

      Duncan Johnson distributed copies of a "Proposal for discussions about the future of the Library." Mr. Johnson will lead three scenario planning workshops to be held at the Library on February 12, March 18, and March 25, from 3:30 to 6:30 p.m. The members of the Board of Trustees, three members each from the Friends of the Library and the Library Foundation, the Library management team, the Library Director, and the Administrative Secretary will attend the meetings. The members of the City Council will also be invited to attend. The workshops will be advertised as Special Meetings of the Library Board in compliance with the Brown Act.

ACCEPTANCE TO DONATIONS:

Mrs. Mann moved and Mr. Kawase seconded that the donations in the amount of $572.60 be accepted. The motion carried. Mrs. Mann will send out thank you letters.

CORRESPONDENCE:

There was no correspondence to report.

BOARD MEMBER ROUND TABLE:

Mr. Hostetter said the Maple School principal should be commended for the overwhelming turnout at the "School Night @ the Library" program. He suggested that a letter be written to the School Board and the Superintendent informing them of the large attendance of students, teachers, and parents.

Mrs. Mann will make a presentation to the Mustang Girls at Maple School.

Mr. Kawase is a member of the Fullerton Sunrise Rotary and will be part of a 5-member delegation going to Morelia, Mexico on March 28 to visit a community center they plan to support. Morelia is one of Fullerton's Sister Cities.

PUBLIC COMMENTS:

Mrs. Schwarzkopf invited the Board members to attend the March 27 fundraising luncheon sponsored by the Soroptimist International of Fullerton. The luncheon/fashion show will benefit the local schools and the School Night @ the Library program. Unfortunately, the event conflicts with the CALTAC workshop.

ADJOURNMENT:

Mr. Hostetter moved and Mrs. Mann seconded that the meeting be adjourned at 3:45 p.m. The motion was approved.