CALL TO ORDER:

The meeting was called to order by President Britt at 1:30 p.m. in the Library Board Room.

ROLL CALL:

Present: Mrs. Britt, Mr. Kawase, Mrs. Johnson, Mr. Georgieff and Mrs. Mann

Staff: Al Milo, Library Director
Betty Schwarzkopf, Administrative Secretary

INTRODUCTION OF NEW BOARD MEMBER:

Director Milo introduced and welcomed new board member, Glenn Georgieff.

REORGANIZATION OF 2004 OFFICERS:

Nominations were opened for the offices of President and Secretary of the Library Board of Trustees.

Mrs. Britt nominated Mrs. Mann for President. Mrs. Johnson seconded the nomination. Mrs. Mann was unanimously elected to the office of President.

Mr. Georgieff nominated Mrs. Britt for Secretary. Mr. Kawase seconded the nomination. Mrs. Britt was unanimously elected to the office of Secretary.

Mrs. Britt moved and Mrs. Johnson seconded that Mr. Kawase and Mr. Georgieff be appointed Board co-liaisons to the Library Foundation Board. The motion unanimously carried.

WARRANT REGISTER FOR FEBRUARY 2004:

It was noted that the warrant register had been resorted by Fiscal Services per the request of the Library Board.

Mrs. Britt moved and Mr. Kawase seconded that the February 2004 warrant register in the amount of $37,870.65 be approved. The motion carried.

EXPENDITURE SUMMARY FOR FEBRUARY 2004:

Director Milo noted that 66.6 percent of the fiscal year has been completed and 57.6 percent has been expended. The report was accepted and filed.

REPORTS:

1. Library Director

   Director Milo responded to an inquiry regarding the Lexis-Nexis database used by the librarians for conducting legal searches. He also circulated pictures of School Night @ the Library. The written report was accepted and filed.

2. Friends of the Library

   Because the Friends were preparing for the February used book sale, there was not a report.

3. Library Foundation

   Mr. Kawase reported that the first lecture of the Foundations forum series was a success with 75 people in attendance. The endowment is doing well with an increase of $5,000 for a total of $276,000. Foundation board member, Terry Brick, was chosen as the Chamber of Commerce Woman of the Year. Copies of Foundation Footsteps were distributed.

   Mrs. Britt said the Foundation Board is to be commended for the number of representatives they have on the Scenario Planning Committee and their contributions at the workshop.

ACTIVITY REPORT FOR JANUARY 2004:

There was discussion regarding the number of computers available for public access at both the Main Library and the Hunt Branch, and wireless technology. The written report was accepted and filed.

OLD BUSINESS:

1. CALTAC

   Mrs. Britt reported that 80 people have registered for the workshop on March 27th at the Main Library. State Assemblymember Lynn Daucher will be a participant.

2. Day in the District

   Mrs. Britt reported that she, Pearl Mann, and Bruce Hostetter visited the office of Assemblymember Lynn Daucher. Ms. Dauchers position was that libraries should not anticipate receiving funding for the next few years. She is supportive of libraries but her first priority is schools. She told them that the schools had formed an alliance to decide how their state money would be spent rather than the legislature deciding, and suggested that libraries do the same.

   Director Milo responded that unlike schools, libraries do not all receive funding from the same state source. There are several sources. Academic libraries are funded through the CSU/UC system, school libraries are funded through the K-12 source, and public libraries are separate. Because libraries are funded from different sources, it would be difficult to establish common legislative priorities.

   State Senator Ackerman cancelled his appointment with the Board representatives because of a family emergency. Mrs. Britt hopes to reschedule the meeting.

3. Southern California Regional Workshop, March 27, 2004

   The workshop will be held from 9 a.m. to 1:30 p.m., in the Osborne Auditorium. The room setup was discussed. Lunch will not be served. A map of local restaurants will be available for the attendees. The Friends of the Library will provide refreshments during the break and coffee prior to the meeting.

   Director Milo has registered Mrs. Britt, Mrs. Mann, and Mrs. Johnson for the workshop. He will arrange to register Mr. Kawase and Mr. Georgieff as well.

4. Scenario Planning

   Mrs. Johnson said she and her husband have done a number of workshops with educators and they can see there is a big cultural difference between educators and librarians. They were surprised at the information sharing they received from the library participants the following day.

   Mr. Kawase said that to him scenario planning is not something he is used to, it seems like pie in the sky. He has a hard time seeing that there is any direction in it.

   Mrs. Johnson said the results may not be concrete but should result in a vision of where the library is going in order to help the Board make decisions. Mrs. Britt added that the Board will use the information to make the best judgment they can to make decisions about the future.

   Director Milo reminded everyone that the next scenario planning workshops will be held on March 18th and March 25th at 3:30 p.m. The March 25th meeting will directly follow the regular Board meeting that begins at 1:30 p.m. Mrs. Mann said she had previously agreed to be on a panel at Western State University on the 25th at 5:30 p.m.

   Mrs. Mann asked for discussion on the time that the Library Board meets. She is now President of the Board, and it is becoming increasingly more difficult for her to take so much time off work, yet she doesnt want to miss the meetings. She inquired as to how difficult it would be to begin the meetings at a later time. Mr. Kawase said he also struggles to arrive by 1:30 p.m. He said an extra hour would be better for him. Other members agreed.

   Mr. Kawase moved that the regular meetings of the Library Board of Trustees be moved from 1:30 p.m. to 2:30 p.m., beginning with the April 22, 2004 regular meeting. Mrs. Johnson seconded the motion. The motion was unanimously approved.

ACCEPTANCE TO DONATIONS:

There were no donations for February.

CORRESPONDENCE:

There was no correspondence to report.

BOARD MEMBER ROUND TABLE:

Mr. Kawase said that the Sister City Organization would hold an open membership meeting on Sunday, February 29th from 5 p.m. to 7 p.m. at the Ebell Club. Food and beverages will be served. The cost is $5 per person.

Mrs. Johnson passed on Bruce Hostetters copy of the Needs Assessment to new Board member Glenn Georgieff and told the Board that Mr. Hostetter had asked her to tell them he had enjoyed working with the Board members.

Mr. Milo said he would be on vacation the following two weeks and would return on March 15th.

Mrs. Johnson congratulated Mrs. Mann on her election to the office of President and welcomed Mr. Georgieff to the Board.Mr. Kawase reported that Night in Fullerton is the last Friday of the month. The Fullerton South Rotary Club has invited a group from Fukui, Japan to come and help celebrate their 40th year as a Rotary Club. Also, the Sister City Committee invited a delegation from Fukui Sister City which will perform at the Downtown Plaza.

ADJOURNMENT:

Mr. Kawase moved and Mrs. Johnson seconded that the meeting adjourn at 3:25 p.m. The motion carried.