CALL TO ORDER:

The meeting was called to order by President Mann at 2:30 p.m., in the Library Board Room.

ROLL CALL:

Present: Mrs. Mann, Mr. Georgieff (arrived at 2:40), Mrs. Johnson, Mrs. Britt, and Mr. Kawase.

Staff: Al Milo, Library Director
Chris Meyer, City Manager
Joanne Hardy, Library Division Manager
Kathy Dasney, Library Division Manager
Betty Schwarzkopf, Administrative Secretary

Guest : Nancy Lee, President, Friends of the Library

MINUTES OF JULY 22, 2004:

Mr. Kawase requested that under item number 5c, the third sentence be corrected to read: Rather than meeting they had a telephone conversation in which Mr. Nelson was well informed and aware of the distinction between the Library Board of Trustees, the Library Foundation, and the Friends of the Library.

Mr. Kawase moved and Mrs. Johnson seconded that the minutes of July 22, 2004 be approved as corrected. The motion carried.

WARRANT REGISTERS OF AUGUST 2004:

Mrs. Johnson moved and Mr. Kawase seconded that the July 2004 warrant register in the amount of $35,478.48 be accepted. The motion carried.

EXPENDITURE SUMMARY OF AUGUST 2004:

Mrs. Britt inquired of City Manager Meyer if surplus funds leftover in the previous fiscal year could be carried over to the new fiscal year. Mr. Meyer responded that any surplus funds would be carried over to the Librarys fund balance. The report was accepted and filed.

REPORTS:

1. Library Director

   Director Milo reported that Hunt Branch Senior Librarian, Cindy Corderman, gave the teachers of the Eastside Christian School an orientation on what the Hunt Branch has available for their students. The written report was accepted and filed.

2. Friends of the Library

   Friends President, Nancy Lee, reported that the Friends gave the Hunt Branch $2,000 towards the October car show. Copies of the Friends newsletter were distributed.

3. Library Foundation

   Mr. Kawase said the Foundation Boards July meeting would not be held until the following week. However, he reported that he had tried to make an appointment with City Council Member Nelson. Rather than meeting they had a telephone conversation in which Mr. Kawase explained the distinction between the Library Board of Trustees, the Library Foundation, and the Friends of the Library. They also discussed the Hunt Branch. Mr. Nelson understands that Council has no control over its existence. He is also aware of the Deed of Gift to the City on the Bastanchury property and its restrictions. Mr. Nelson would like to be invited to the next Library Board meeting. Mr. Milo suggested that because there will be a closed session at the August meeting, it would be best to ask him to attend the September meeting.

ACTIVITY REPORT :

Director Milo noted that the bookmobile statistics were low because it has been off road due to the retirement of Barbara Weber; the web site hits are at an all time high; and that childrens services has been added to the category for Internet sessions. The report was accepted and filed.

OLD BUSINESS:

1. Bookmobile Service

   Director Milo informed the Board members that Chaunacey Dunklee, formerly a part-time librarian in Reference, has been appointed as interim Bookmobile Librarian and Daniel Dische has been trained to be the driver. Staff has been busy taking inventory and stocking the shelves with children and adult books. The schedule of stops has been revised with two stops dropped. It is expected that the Bookmobile will be back in service after Labor Day.

2. Young Adult Services Presentations

   Adult Services Library Division Manager, Joanne Hardy, distributed a written report and made an oral presentation on services provided by the Adult Services Division to Young Adults (high school students). The written report was filed.

   Childrens Services Library Division Manager, Kathy Dasney, also distributed a written report and made an oral presentation on services provided by Childrens Services to junior high students. She added that the Childrens Library maintains an excellent collection of fiction titles specifically targeting this age group. The written report was filed.

   Director Milo added that Joanne Hardy meets regularly with the high school librarians and Kathy Dasney meets with Fullerton School District teachers, media staff, and the PTA Council.

3. State Budget Update

   Director Milo reported that the Public Library Fund was approved and the Library will receive $53,000 which is $5,000 less than last year.

   City Manager Meyer reported that the City will lose $1.5 million in property tax and $1.2 million in Redevelopment Funds. He said that Proposition 1A is important because it will mean the State cannot take cities funds to balance its budget in the future. The State is still billions of dollars in debt. All City departments took a 5 percent cut last year and this year an additional 1.5 percent. There will be no employee pay raises for three years except for Police and Fire.

   Mrs. Britt inquired if any of the board members had invited City Council members to attend a Board meeting. Mrs. Mann said she had invited Shawn Nelson. She shared a letter from him thanking her for the invitation but saying he was not able to attend the meeting because of his work schedule.

4. Honor Wall

   Director Milo said he had searched minutes of previous Board meetings and could not find any written criteria for what qualifies a candidate to be honored. Staff will draft a criteria list for discussion purposes at the next meeting.

NEW BUSINESS:

ACCEPTANCE TO DONATIONS:

Mrs. Johnson moved and Mr. Georgieff seconded that the donations in the amount of $4,799.85 be accepted. The motion carried.

CORRESPONDENCE:

There was no correspondence to report.

BOARD MEMBER ROUND TABLE:

Mr. Georgieff shared that he and his son had just returned from Boy Scout camp.

Mrs. Johnson said her granddaughter had been staying with her over the summer. Because her granddaughter had missed school due to illness, they decided to work on making up her math class. They completed 800 pages of geometry, trigonometry, and solid geometry.

Director Milo said he would be on vacation October 15 22.

Mrs. Britt inquired if the October Library Conference is in San Jose and if anyone is going. Mr. Milo said it is in November and two librarians are going. Mrs. Britt said after they return she would be interested to know how the shared library facility in San Jose is working out.

Mr. Kawase said if there is going to be any value from the Needs Assessment, the Board needs to seriously consider what Joanne Hardy and Kathy Dasney reported earlier in the meeting. Direction is needed. There was consensus that Young Adult Services needs to continue to be on the agenda.

Mrs. Johnson said that Young Adults were on the top of the list when she first joined the Board six years ago. She added there are a lot of activities in the Childrens Library but there isnt much for Young Adults. In Scenario Planning it was emphasized again that Young Adults is at the top of the list. What they learned from the presentations is what is and they need to shift to what it should be.

Mrs. Britt inquired if it was possible to start a new program to replace an old one that wasnt producing so well. Mr. Milo said it is something that could be done.

Mrs. Johnson suggested looking at what is and to begin reconfiguring what is. She suggested looking at what can be taken away in order to add Young Adult Services.

Mr. Georgieff said the Board had received input from staff and information based on the Scenario Planning, now it needs to be decided where this should go.

ADJOURNMENT:

Mrs. Johnson moved and Mr. Georgieff seconded that the meeting adjourn at 4:45 p.m. The motion was approved.