CALL TO ORDER:

The meeting was called to order by President Britt at 1:35 p.m. in the Library Board Room.

ROLL CALL:

Present: Mrs. Britt, Mr. Kawase, Mr. Hostetter, Mrs. Mann (arrived at 3:05 p.m.)

Absent: Mrs. Johnson

Staff: Al Milo, Library Director
Chris Meyer, City Manager
Betty Schwarzkopf CPS, Administrative Secretary

Guests: Doris Van Natta, President, Friends of the Library
Roger L. Burtner, Ph.D., R.L. Burtner & Associates

There was consensus to take agenda item numbers 5, 7 and 8 out of order to accommodate the closed session and to hear Roger L. Burtner's presentation.

REPORTS:

1. Library Director

   The written report was accepted and filed.

2. Friends of the Library

   President Doris Van Natta reported that the Friends netted $15,395 at the used book sale. She also reported that their Board approved funds for staff training and development at their last meeting. The Friends of the Library Annual Meeting will be held on November 2 in the Osborne Auditorium.

3. Library Foundation

   There was no report because the Foundation had not yet met in October.

CLOSED SESSION:

Director Milo, Mrs. Schwarzkopf, and Mrs. Van Natta were excused from the meeting at 1:43 p.m. so the City Manager could meet with the Board members regarding the Director's annual performance evaluation.

NEW BUSINESS:

1. City Technology Working Group

   Roger Burtner distributed copies of the committee's action items. Using a schematic drawing he explained the various types of technology networks and telecommunication systems located within the City. He has met with Library staff and the Foundation Board regarding the Library's interest in creating a wireless network sometime in the future. The report was accepted and filed.

MINUTES OF SEPTEMBER 25, 2003:

Mrs. Mann moved and Mr. Kawase seconded that the minutes of the meeting of September 25, 2003 be approved. Mr. Hostetter abstained because he was not present at the meeting. The motion was approved.

WARRANT REGISTER FOR OCTOBER 2003:

Mr. Hostetter moved and Mrs. Mann seconded that the October warrant register in the amount of $74,222.54 be approved. The motion carried. Director Milo mentioned that $44,824.74 went to pay for the annual maintenance of the Library's Dynix system.

EXPENDITURE SUMMARY FOR OCTOBER 2003:

Director Milo explained that the large expenditure in account #6501 was for the library's automation system and is a one-time only expense for the fiscal year. (See Item No. 6.) He noted that the fiscal year is 33.3 percent complete and 28.5 percent has been expended. The report was filed.

ACTIVITY REPORT:

The report was accepted and filed.

NEW BUSINESS:

1. (Moved to Item No. 4)

2. Holiday Calendar

   1. Board Meeting Dates in November and December

      Due to holidays falling on the regular November and December meeting dates, staff recommended moving those meetings to the third Thursday of each month.

      Mr. Kawase moved and Mrs. Mann seconded that the Board approve staff's recommendation to move the board meetings to November 20 and December 18, 2003. The motion carried.

   2. December Holiday Closure Dates

      Director Milo explained that City Hall will observe Holiday Closure from December 19 through January 2. He added that it is staff's recommendation that both the Main and the Branch libraries be closed from December 24 through January 1.

      Mrs. Mann moved and Mr. Kawase seconded that the Board of Trustees approve staff's recommendation. The motion was approved.

OLD BUSINESS:

1. School Night @ the Library

   Mrs. Britt said she had attended the first "School Night @ the Library" program and was very impressed with the turnout. Mrs. Johnson will attend the second program. She suggested there should be a Board member at each program.

   Director Milo added that the program is a very big workload and all public desks are impacted. However, the programs have been very well received by the participating schools.

2. Needs Assessment Study Session

   Director Milo distributed copies of a list of the Key Ideas. Mrs. Britt urged each board member to prioritize the list prior to the next meeting.

ACCEPTANCE OF DONATIONS:

Mrs. Mann enthusiastically moved to accept donations in the amount of $13,926.59. Mr. Hostetter seconded the motion. The motion was approved.

CORRESPONDENCE:

The Board members presented Mrs. Mann with a Get Well card for her husband who had surgery the day of the meeting. Mrs. Mann gave a brief report of his progress.

BOARD MEMBER ROUND TABLE:

Mr. Hostetter reported that he had recently made a presentation to the City Council at its meeting on behalf of the RDRC advisory committee.

Mrs. Britt reported that Margaret Parks was not chosen for the 2003 CALTAC award.

ADJOURNMENT:

Mr. Hostetter moved and Mrs. Mann seconded that the meeting adjourn at 3:57 p.m. The motion carried.