CALL TO ORDER:

The meeting was called to order by President Britt at 1:30 p.m. in the Library Board Room.

ROLL CALL:

Present: Mrs. Britt, Mr. Kawase, Mrs. Mann; Mr. Hostetter arrived at 2:08 p.m., and Mrs. Johnson arrived at 2:10 p.m.

Staff: Al Milo, Library Director
Betty Schwarzkopf CPS, Administrative Secretary

Guest: Doris Van Natta, President, Friends of the Library

MINUTES OF OCTOBER 23, 2003

Mrs. Britt noted under Item No. 10 (a), that it was Mrs. Johnson who attended the first "School Night @ the Library" program and she attended the second program. Mr. Kawase moved and Mrs. Mann seconded that the minutes of the October 23, 2003 meeting be approved as corrected. The motion carried.

WARRANT REGISTER FOR NOVEMBER 2003:

Mrs. Mann moved and Mr. Kawase seconded that the November warrant register in the amount of $34,906.55 be approved. The motion carried.

EXPENDITURE SUMMARY FOR NOVEMBER 2003:

Mr. Milo noted that 41.7 percent of the fiscal year is over and 32.9 percent of the department budget has been expended. The report was accepted and filed.

REPORTS:

1. Director's Report

   Referring to the new Bookmobile schedule that was distributed, Mr. Milo said that Parks Junior High School had recently been added to the schedule. Also, a handout on "Free Computer Workshops" for winter 2004 was distributed. The written report was accepted and filed.

2. Friends of the Library

   Friends President, Mrs. Van Natta, reported that the Board held election of officers for 2004 at their last meeting. Nancy Lee was elected President and Carol Smith Vice President. The Board also approved a motion to support the CALTAC meeting that will be held at the Main Library on March 27, 2004.

3. Library Foundation

   Director Milo reported that the Foundation will be sending out a holiday letter at the end of the year. They have two speakers confirmed for the lecture series and are in the process of finding a third one. Their next meeting will be on Wednesday, December 3 at the home of the Board President, Floyd Sabins.

ACTIVITY REPORT FOR OCTOBER 2003:

The report was accepted and filed. School Night @ the Library statistics prepared by Kathy Dasney was also distributed.

PRESENTATIONS

1. Mervyn's/Target Donation:

   Director Milo said that Mervyn's/Target representative, Linda Deal, was not able to attend the meeting to make the presentation. However, he had met with her prior to the Board meeting and accepted a $2,000 donation. Children's Librarian, Joy Sage, had applied for the grant. It will be used for the "School Night @ the Library" program.

2. FPL Travel Newsletter

   Board members, staff, and Mrs. Van Natta were excused to the Gates Computer Lab at 2:15 p.m. for a demonstration of the online FPL Travel Newsletter by Librarian, Ed Maurer. The group then returned to the Board room to continue the meeting at 2:37 p.m.

OLD BUSINESS:

1. CALTAC and California Library Association Conference

   Mrs. Britt attended the CLA conference and reported that through an effort between San Jose State University and the City of San Jose there is a new joint library in that city. She also attended the awards ceremony and said the recipients were very deserving and had given many years of service to their local libraries. Mrs. Britt suggested asking the Mayor to open the CALTAC meeting that will be held at the Main Library in March. She requested that the Day in the District be added to the next Board agenda.

2. Needs Assessment Study Session

   At the previous meeting the Board members had been requested to prioritize the key ideas and bring them to the meeting. There was a brainstorming session that resulted in the following list.

   Key Ideas from Library Needs Assessment (Reorganized)

   • Recognize different behaviors of users & non-users, age groups, and geographical location(s)
     • Continue to reach out to non-users
     • Continue adding to non-English collection
     • Publicize library programs a
     • Continue young adult/adult programs
     • Large % of users in walk-in to nearby libraries
     • Facilitating literacy (partnerships), adult literacy/tutoring
   • Recognize impact of strengths and change that may occur in the future
     • Remain open to changing community needs (flexible planning)
   • Continue to develop/improve technology
     • Marketing/educating mission (statement), tech-multimedia
   • Maintain & enhance high satisfaction areas
     • Marketing (should be across all major key ideas) a

   The Board members were requested to put the items in order of importance prior to the next meeting.

ACCEPTANCE OF DONATIONS:

Mrs. Mann very happily moved and Mr. Hostetter seconded that the donations in the amount of $2,540.92 be accepted, including $500 from the Senior Citizens Club of Fullerton for large-print books and $2,000 from Mervyn's. The motion was approved.

CORRESPONDENCE:

There was no correspondence to report.

BOARD MEMBER ROUND TABLE:

Mrs. Mann reported that her husband is recuperating from his surgery and was very moved by the card from the Board.

Mr. Hostetter said he recently made presentations to the City Council, the North Orange County College District Board, and the Superintendent of High Schools on behalf of the Education Committee. At the request of the Board, he will make the same presentation on urban design at the next meeting.

Mrs. Johnson inquired as to how the decrease in the State Vehicle Registration Fees will affect the City. Mr. Milo responded there will be $400,000 per month less revenue coming into the City from the State.

ADJOURNMENT:

Mrs. Mann moved and Mr. Hostetter seconded that the meeting be adjourned at 4 p.m. The motion was approved.