CALL TO ORDER:

The meeting was called to order by President Britt at 1:30 p.m. in the Library Board Room.

ROLL CALL:

Present: Mrs. Britt, Mr. Kawase, Mrs. Mann, Mr. Hostetter, and Mrs. Johnson

Staff: Al Milo, Library Director
Betty Schwarzkopf CPS, Administrative Secretary

Guests: Doris Van Natta, Friends of the Library
Maxine Allen, Library Foundation
Floyd Sabins, Library Foundation

MINUTES OF JUNE 5, 2003

Mr. Kawase inquired if credit card use was already in existence. Director Milo explained that the library had never before accepted credit cards but staff felt that with the new non-resident fee, there would be people wanting to use a card to pay the fee. Staff will start accepting credit cards before July 1st, but will not advertise it. They will use it as a training period. Mrs. Johnson commented that the City Council at its last meeting approved waiving the non-resident fee for teachers who teach in Fullerton at both private and public schools through high school.

Mr. Kawase moved and Mrs. Mann seconded that the minutes of the Special Meeting of June 5, 2003 be approved. The motion carried.

WARRANT REGISTER FOR JUNE 2003:

Director Milo commented that the register total amount was smaller than usual. Most of the expenditures were for materials and books primarily paid by the Friends because there is little money left in the current operating budget. Mrs. Mann moved and Mrs. Johnson seconded that the warrant register in the amount of $22,750.78 be approved. The motion carried.

EXPENDITURE SUMMARY FOR JUNE 2003:

Director Milo commented that the summary reflected 89.2 percent expenditures with 10.8 percent savings. The actual balance will not be reflected until the next report. There will be two warrant registers in July and two expenditure summaries. One will be for the 2002-03 fiscal year and one for the 2003-04 fiscal year. Mrs. Johnson commented that there was a savings in gas and electricity. Mr. Milo said that the utility appropriations were reduced in the new budget as part of the 5 percent reduction. The report was accepted and filed.

REPORTS:

1. Library Director

   There was discussion regarding the reduction in State Public Library Funds (PLF) and the loss of Transaction-based Reimbursements (TBR). Director Milo explained that when the Library begins to charge a non-resident fee, it will no longer be eligible for TBR funds; however, if the fee is rescinded in the future, then it would be eligible again.

   Mr. Milo informed the Board that Mr. Jerry Shelton was banned from the library for abusing computer equipment. He was getting into computer drives and had been warned by staff several times. His actions required staff time. MIS had to be contacted to correct the problems he caused. He cleaned a monitor with an abrasive substance. Mr. Milo's letter informed him he could attend the Board meeting if he wanted to appeal; however, he was not present.

   Director Milo commented on the U.S. Supreme Court decision upholding CIPA (The Children's Internet Protection Act). The impact on the Library is minimal since the Library does not receive Federal funds. The Library does have an Internet Use Policy, (the Board of Trustees approved a policy in June 1998), and it does have filters on Internet stations used by children. The filter is activated by the library cards. The Children's Library card states that they can use Internet, but it will be filtered unless their parents sign a waiver. There are three options: filtered, unfiltered, and blocked. Most adult cards are unfiltered. The Children's Room Internet will be activated at the end of summer. The American Library Association is disappointed with the ruling but will watchdog the filtering companies. Staff was requested to bring the policy to the next meeting with the Director's recommended changes for updating.

   Director Milo said he will be on vacation from July 4th through the 11th.

2. Friends of the Library

   Doris Van Natta, President of the Friends of the Library, reported they are working toward their September paperback sale and October used book sale.

3. Library Foundation

   Mrs. Johnson reported that the endowment fund is doing well and is now more than $330,000. The Foundation Board has a goal to reach $500,000 in two more years (2005). There is a new Board member, Angela Chin Lindstrom. There was discussion at the meeting on the Bastanchury property and the school district's interest in the property. She asked guests Floyd Sabins and Maxine Allen, if they wished to comment.

   Floyd Sabins, Foundation Board President, said he and Board Member, Maxine Allen, were present in response to rumors about the property but the Foundation Board has not received any written communication or proposals. He said he was not speaking for the Foundation. There is a legally binding Deed of Gift to the City of Fullerton. The Foundation has certain fiduciary and moral obligations to its donors and to the institutions who have entrusted them with their funds for the purchase of said property. The Foundation fully intends to honor those obligations to the letter and the intent.

   Referring to a copy of the "Deed of Gift" that had been distributed earlier in the meeting, Ray Kawase said the term "library purposes" needs to be defined.

   There was consensus not to respond to the school district until an actual proposal has been received.

   The Board of Trustees directed the Library Director to inform the City Manager of the Foundation's position and to request that the Foundation and the Library Board be kept informed of all communications regarding the property.

   Mr. Sabins emphasized that he was speaking as an individual and not in an official capacity of the Fullerton Public Library Foundation. He added that nothing had been received in writing so neither he nor the Foundation Board was in a position to respond other than to reiterate the document as a public record.

   Mrs. Allen added that the Foundation Board had considerable discussion as to what would be the best use of the property. There was a very strong feeling among the majority of the Board members that the money ($250,000) was donated to purchase the property with the express idea that a branch library would be built there. Allowing any other purpose, might betray the trust they were given by the donors including the matching grant.

ACTIVITY REPORT FOR MAY 2003:

Director Milo commented that circulation is about 40,000 books away from exceeding one million for the year ending June 2003. Revenue has increased from the sale of book bags. Revenue from non-resident fees will be reported in the July report. The report was accepted and filed.

OLD BUSINESS:

1. 2003-2004 Department Budget

   Director Milo thanked the board members for attending the budget hearing. He said the City Council approved the 5 percent budget cuts for all departments. All fees were approved including the Library non-resident fee. An exception was made for teachers who teach in Fullerton. The City Manager made a decision to postpone closing early on Thursday evenings until the State budget is passed. Mrs. Mann expressed concern that if the State budget is not approved soon, it could mean having to close early additional nights in order to meet the budget cuts.

2. Needs Assessment Study

   Mrs. Britt submitted a draft timeline for the Board members to complete and discuss the study. It was decided to divide the report into sections and to assign each Board member a section to study and report on at future meetings.

   1. Important Components of the Library - Ray Kawase
   2. Satisfaction - Carolyn Johnson and Bruce Hostetter
   3. Prioritization - Pearl Mann
   4. Profile - Ginger Britt

NEW BUSINESS:

1. Margaret Parks Reception

   There was a planning discussion for a reception in honor of Margaret Parks as the first Honor Wall recipient. It was decided to hold it on Monday, July 14, at 8:30 a.m., in the Launer Room. The Library Board and the Friends of the Library will provide refreshments, and staff will provide coffee. President Britt will read and present the resolution.

2. Bastanchury Property

   This item was discussed under item 5 (c).

3. Non-Resident Library Card Fee

   There was discussion regarding exemptions from the non-Resident fee. Director Milo said City staff had discussed excluding the Library Foundation Board, the Friends of the Library Board, and all City employees.

   Mrs. Johnson inquired as to the number of board members not living in Fullerton. Mr. Milo responded it would only be four people. Mrs. Johnson expressed concern that including all City employees would adversely affect the amount of revenue the Library would receive, thereby, defeating the purpose of the fee. It was recommended limiting the exemption to Library employees only.

   Mrs. Mann moved and Mr. Hostetter seconded that members of the Friends and Foundation Boards and Library employees be exempt from the Non-Resident Library Card Fee. The motion carried.

4. USA Patriot Act

   Director Milo said that the Library was contacted by the League of Women Voters. They have reserved the auditorium on September 17 to hold a town meeting regarding the pros and cons of the USA Patriot Act. They have requested the support of the Library Board. Mr. Hostetter moved and Mrs. Mann seconded that the Library Board of Trustees co-sponsor the meeting to be held by the League of Women Voters on the USA Patriot Act. The motion carried.

   Mr. Hostetter requested that the item be continued on the next agenda.

ACCEPTANCE OF DONATIONS:

Mrs. Mann moved and Mrs. Johnson seconded that the donations in the amount of $129.70 be accepted. The motion carried.

CORRESPONDENCE:

There was no correspondence to report.

BOARD MEMBER ROUND TABLE:

Mr. Hostetter said the "Faces of Fullerton" event was successful and will be held again next year.

President Britt presented a copy of the Fullerton School District Technology Plan that includes adult literacy. Copies will be made and distributed to the Board members.

ADJOURNMENT:

Mrs. Johnson moved and Mrs. Mann seconded that the meeting be adjourned at 4:04 p.m. The motion was approved.