CALL TO ORDER:

The meeting was called to order by President Britt at 1:33 p.m. in the Library Board Room.

ROLL CALL:

Present: Mrs. Britt, Mr. Kawase, Mrs. Mann (arrived at 1:40 p.m. and left at 2:45 p.m.), and Mrs. Johnson

Absent: Mr. Hostetter

Staff: Al Milo, Library Director
Betty Schwarzkopf CPS, Administrative Secretary

Guest: Doris Van Natta, President, Friends of the Library

MINUTES OF JUNE 26, 2003

Mrs. Johnson moved and Mr. Kawase seconded that the minutes of the meeting of June 26, 2003 be approved. The motion carried.

WARRANT REGISTERS:

1. July 2003 (FY2002-2003)

   Director Milo commented that the Friends paid for the majority of books purchased for the last month of the fiscal year. Mrs. Mann expressed her appreciation to the Friends President, Mrs. Van Natta. Mr. Kawase moved and Mrs. Johnson seconded that the warrant register for July 2003, fiscal year 2002-2003, in the amount of $14, 931.07 be approved. The motion carried.

2. July 2003 (FY 2003-2004)

   Director Milo explained that $53,000 in electronic resources needs to be paid each year by August 1. He added that because of the Library budget cuts the Foundation applied for a $35,000 grant from the Phelps Foundation and agreed to match the grant for a one-time only donation to the Library for electronic resources. However, only $30,000 was granted. At their next meeting, the Foundation Board will consider contributing the remaining $10,000. Mr. Kawase moved and Mrs. Johnson seconded that the July 2003 (fiscal year 2003-2004) warrant register in the amount of $64,583.10 be approved. The motion carried.

EXPENDITURE SUMMARIES:

1. July 2003 (FY2002-2003)

   Director Milo said that the remaining 4.8% ($180,334) will go into the reserve account once the 2% of General Fund Contribution ($64,590) is subtracted and any other outstanding debts. Fiscal Services closes the books in August. The report was accepted and filed.

2. July 2003 (FY 2003-2004)

   The report was accepted and filed. It showed 8.3% of the new fiscal year complete and 1.9% expended or encumbered.

REPORTS:

1. Library Director

   Director Milo said that in the evening, the City would be holding a workshop for Board, Commission, and Committee members in the Library Auditorium. Mrs. Johnson, Mr. Kawase, and Mrs. Britt were planning to attend. Mr. Milo said there was nothing new to report on the State budget. The City Manager has requested a closed session with the Board members at the next Board meeting regarding the Library Director's annual performance review.

2. Friends of the Library

   Mrs. Van Natta said she had nothing new to report for the Friends.

3. Library Foundation

   Mr. Kawase reported there was not a quorum at the Foundation Board meeting so no action was taken. The Foundation Newsletter will be mailed on August 1. The Phelps grant was received and the Board will consider making up the shortage in funds for electronic resources at their next meeting. The Board of Trustees secretary, Mrs. Mann, will send a "thank you" note to the Foundation Board for their generous contribution. Mrs. Mann will also send a note of gratitude to the Friends of the Library for their support of funds for the end of the fiscal year purchase of library materials. Mr. Kawase reported that the City Manager, Chris Meyer, called Floyd Sabins, President of the Foundation Board, to discuss the Bastanchury property. He assured Mr. Sabins that the Foundation will be kept informed of any communication regarding the property. The Foundation Board may not meet in August.

ACTIVITY REPORT FOR JUNE 2003:

The report reflected that the circulation figures exceeded the anticipated one million books, and, there was a substantial increase in revenue. The report was accepted and filed.

OLD BUSINESS:

1. Needs Assessment Study

   At the previous Board meeting, there was consensus to divide the report into sections and each Board member was assigned a section to report on at future meetings. Mrs. Britt suggested that each report be limited to ten minutes.

   Mr. Kawase distributed copies of his written report on "Important Components of the Library." A discussion followed. Mr. Kawase's report was accepted and filed.

2. USA Patriot Act

   Copies of a written document "California Public Records Act: Protection of Library Circulation and Registration Records" were distributed. Also distributed were copies of the Library Bill of Rights, the Freedom to Read Statement, and Freedom to View Statement of the American Library Association. Before the Patriot Act, staff used these documents as guidelines. On September 17, the League of Women Voters and the Fullerton Public Library will hold a forum regarding the Patriot Act in the Library auditorium.

3. Internet Use Policy

   Copies of the library's 1998 Internet Use Policy were distributed. Director Milo said staff would bring recommendations for revisions to the next meeting.

NEW BUSINESS:

1. Labor Day Sunday Closure

   There was a staff recommendation that the library be closed on Sunday (August 31) prior to Labor Day. Mrs. Johnson moved and Mr. Kawase seconded that the Main Library be closed on Sunday, August 31, because of the Labor Day holiday. The motion was approved.

DONATIONS:

Mr. Kawase moved and Mrs. Johnson seconded that the Library Board of Trustees accept $60,000 for electronic resources from the Library Foundation. The motion carried.

CORRESPONDENCE:

There was no correspondence to report.

BOARD MEMBER ROUND TABLE:

Mr. Kawase inquired if there was an interest in the Board visiting and touring the Cerritos Library. Mrs. Britt responded that some of the board members had already toured the library. There might be an interest after the Needs Assessment discussion has been completed.

ADJOURNMENT:

Mr. Kawase moved and Mrs. Johnson seconded that the meeting adjourn at 3:25 p.m. The motion carried.