Office of President - Mrs. Johnson nominated Mrs. Britt for President. Mrs. Mann seconded the nomination. Mrs. Britt was unanimously elected.

Office of Secretary - Mrs. Johnson nominated Mrs. Mann for Secretary. Mr. Kawase seconded the nomination. Mrs. Mann was unanimously elected.

Foundation Liaison - Mrs. Johnson and Mr. Kawase were nominated and elected to share the responsibilities of Liaison to the Foundation.

Mr. Kawase moved and Mrs. Mann seconded that the minutes of the December 19, 2002 meeting be approved. The motion carried.

There was an inquiry regarding object no. 6423 (Small Equipment/Furniture) and the large percentage that has been expended. Director Milo will investigate and report back to the Board. He noted that the fiscal year is 58.3 percent completed and only 51.3 percent of the budget has been expended. The report was accepted and filed.

A revised copy of the November report was distributed as well as the December report. Director Milo noted year-to-date figures for circulation in December and said the figure should reach one million by June. The reports were accepted and filed.

1. Needs Assessment Final Report
   

   Director Milo introduced Bryan Godbe and Jamie Barrah of Godbe Research & Analysis who made a visual presentation on the final report. Copies of the questions asked in the telephone survey had been included in the agenda packets. Mr. Godbe concluded that Fullerton residents are generally satisfied with the library. Binders containing the final report were distributed to the Board members. He said if Board members have questions after they have read the written report, he would attend another meeting to answer them. He then answered specific questions from the Board members and the audience.

2. 2003-2005 Budget Update
   

   Director Milo distributed a memo on the "2003-2005 Library Budget Update." He said in order to address the deficit in the City's General Fund revenues that all departments have been instructed to (1) end the current fiscal year with 2% savings in their General Fund contributions, and (2) to prepare a 2003-2004 budget that includes a 5% reduction in General Fund contributions. The Library relies on the General Fund for 89% of its annual revenues.

   Director Milo also mentioned that in anticipation of State budget cuts that the department was instructed to prepare additional budget decision packets containing 7.5%, 10%, and 15% reductions. These decision packets will be submitted to City Council but not acted on until the State approves its budget in October or November.

Mr. Kawase moved and Mrs. Johnson seconded that the donations in the amount of $1,038.31 as well as historical photos and scrapbooks donated to the Local History Room by the Chamber of Commerce be accepted. The motion carried.

There was no correspondence to report.

Director Milo introduced the Librarys new Library Division Manager of Technical Services, Maureen Gebelein.

Mr. Kawase suggested setting up a special budget meeting. Mr. Milo informed the Board that the departments 2003-2005 budget was due before the February meeting. However, with the permission of the City Manager, the decision packets could be delayed and discussed at the February regular meeting. The City Manager approved this request. He also said that if the department could achieve the 2% cut to the current budget, plus a 5% cut to the 2003-2004 budget, that the combination of percentages did not matter, as long as the department reached the target dollar amount. The Board will have an opportunity to discuss the budget further in May after the City Council receives the budget but before Council approves it in June.

The Board members will submit their questions to the Director regarding the needs assessment study at the next meeting and he will forward them to Mr. Godbe all at one time.

Mrs. Britt thanked Mrs. Johnson for her contributions to the Board during her term as President.

There were no comments.

The meeting adjourned at 3:50 p.m.