CALL TO ORDER:

The meeting was called to order by President Britt at 1:30 p.m. in the Library Board Room.

ROLL CALL:

Present: Mrs. Britt, Mr. Kawase, Mrs. Mann, Mr. Hostetter, and Mrs. Johnson

Staff: Al Milo, Library Director
Betty Schwarzkopf CPS, Administrative Secretary

Guest: Doris Van Natta, President, Friends of the Library

MINUTES OF JULY 24, 2003

Mrs. Johnson moved and Mr. Kawase seconded that the minutes of the meeting of July 24, 2003 be approved. The motion carried.

WARRANT REGISTER FOR AUGUST 2003:

Mrs. Mann moved and Mrs. Johnson seconded that the warrant register in the amount of $26,997.14 be approved. The motion carried.

EXPENDITURE SUMMARY FOR AUGUST:

Director Milo said that 16.7 percent of the fiscal year has been completed and 9.2 percent has been expended. The amount budgeted for electronic resources already shows an over expenditure for the year. However, the Library Foundation has pledged to makeup for this deficit. The report was accepted and filed.

REPORTS:

1. Library Director

   Director Milo reported that $9,500 in non-resident fees has been paid. The Children's library will hold Library School Night by hosting one or two elementary school visits each month. Families will be invited to participate. The students will be able to obtain a library card at that time. Mrs. Britt suggested that staff go out to the schools to distribute library cards. Mr. Milo will invite Kathy Dasney, Acting Children's Library Division Manager, to attend the next board meeting to provide more information about Library School Night and the 2003 Summer Reading Program.

2. Friends of the Library

   Friends President Mrs. Van Natta, reminded everyone that the paperback sale would be held on Saturday, September 6th. The regular book sale will be held on October 3rd, 4th, and 5th. The Friends now include a message at the bottom of their sale flyers stating that anyone requiring special accommodations should contact them prior to the meeting.

3. Library Foundation

   Mr. Kawase reported that the Foundation is planning the annual lecture series to be held on February 8, March 7, and April 18, 2004. Mrs. Britt suggested the State Librarian, Dr. Starr, as a speaker for the series. Mr. Kawase added that the Foundation Board approved an additional $10,000 for electronic resources. He also said that a student evaluation of the Bastanchury property shows it could be worth between $2 million and $2.5 million depending upon usage of the land.

ACTIVITY REPORT FOR JULY 2003:

The report was accepted and filed.

OLD BUSINESS:

1. Revised Internet Policy

   Mr. Milo explained the revisions (recommended by staff) to the Internet Use Policy that was approved by the Board of Trustees in 1998. A discussion followed regarding adult filtering options. Mr. Kawase suggested that staff have the City Attorney look over the revised policy. Mrs. Mann moved and Mr. Hostetter seconded that the revised Internet Use Policy be approved. The motion carried.

2. USA Patriot Act

   Director Milo said the League of Women Voters in conjunction with the library would hold a meeting on September 17 from 6:30 to 8:30 p.m., in the Osborne Auditorium to discuss the Patriot Act. The program will be covered by Comcast Cable TV. Director Milo added that he had been interviewed by the CSUF Daily Titan regarding the Patriot Act. He distributed copies of the August 26, 2003 article and invited the Board members to attend the September 17 meeting.

3. Needs Assessment Study Session

   Mrs. Britt went over the report she had submitted at the previous meeting. Mrs. Johnson and Mr. Hostetter each distributed a written report regarding the "Satisfaction" section of the study. A discussion followed.

   Key Ideas:

   • Add to current activities for preschool and young adults.
   • Continue to reach out to non-library users.
   • Maintain and enhance high satisfaction areas.
   • Continue adding to non-English collection.
   • Recognize impact of strengths and change that may occur in the future.
   • Recognize different behaviors of users and non-users, age groups, and geographical locations.
   • Publicize library programs.
   • Continue young adult/adult programs.
   • Continue to develop/improve technology.
   • Large percentage of users are within walking distance to library facilities.

   The reports were accepted and filed.

DONATIONS:

There were no donations to report.

CORRESPONDENCE:

A copy of a letter that Mrs. Mann wrote to Foundation Board President, Floyd Sabins, on behalf of the Board of Trustees thanking the Foundation for their contribution to the library for electronic resources was included in the Board meeting packets. Mrs. Mann will also write a letter of appreciation to the Friends of the Library for their ongoing financial support of the library.

BOARD MEMBER ROUND TABLE:

Mrs. Britt will attend a CALTAC meeting in Ontario on November 15-17 during the annual conference of the California Library Association. Awards will be presented at the meeting. Margaret Parks has been nominated for an award two times. Mr. Hostetter moved and Mrs. Mann seconded that Margaret Parks be nominated again this year. The motion carried. Mrs. Johnson and Mrs. Britt will work together on the nomination application and submit it prior to the deadline.

Director Milo said he will be on vacation from September 8 through the 12th.

ADJOURNMENT:

Mrs. Johnson moved and Mrs. Mann seconded that the meeting adjourn at 3:54 p.m. The motion was approved.