CALL TO ORDER:

The meeting was called to order by President Britt at 1:33 p.m. in the Library Board Room

ROLL CALL:

Present: Mrs. Britt, Mrs. Johnson, Mr. Hostetter, and Mrs. Mann

Absent: Mr. Kawase

Staff: Al Milo, Library Director
Betty Schwarzkopf CPS, Administrative Secretary

MINUTES OF MARCH 27, 2003

Mr. Hostetter requested clarification on the motion at the top of Page 4 under Item 7(a) 2003-2005 Budget. No revisions were needed.

Mrs. Mann moved and Mr. Hostetter seconded that the minutes of March 27, 2003 be approved. The motion carried.

WARRANT REGISTER FOR MARCH 2003:

Mrs. Schwarzkopf noted that the warrant register is now being sorted alphabetically by vendor in order to assist staff in the processing of payments. Previously it was sorted by category.

Mr. Hostetter moved and Mrs. Mann seconded that the warrant register in the amount of $36,295.15 be approved. The motion carried.

EXPENDITURE SUMMARY FOR APRIL 2003:

Director Milo noted that with 83.3 percent of the fiscal year completed, 76.3 percent has been expended. The report was accepted and filed.

REPORTS:

1. Director's Report

   In addition to the written report, Director Milo reported there will be a retirement reception for Library Division Manager Carolyn Eckert on Monday June 16, from 8:30 a.m. to 10 a.m. in the Osborne Auditorium. Her last working day will be June 13. He added that Division Manager Joanne Hardy will be on temporary medical leave beginning April 28 until sometime in June. He also said that the Library book bag sales that started the first day of the Friends Used Books sale, April 4, 2003, are going very well. Two thousand dollars have been made so far.

2. Friends of the Library

   No report filed.

3. Library Foundation

   Mrs. Johnson, Board co-liaison to the Foundation, reported that the Foundation is financially sound. The endowment is flat and reflects the stock market. Two thousand dollars were realized from the lecture series. The Board is in the process of applying for a grant from the Phelps Foundation for $35,000 that will be matched with a $20,000 contribution from the Foundation and $15,000 from the Dorothy Osborne fund for a total of $70,000 that will be used for Library technology resources.

ACTIVITY REPORT FOR MARCH 2003:

The report was accepted and filed.

OLD BUSINESS:

1. Update on 2003-2005 Budget

   Director Milo said the proposed City budget will be presented to the City Council on May 6th. It will then go to boards and commissions for review and back to the City Council in June. Budget hearings will be held for two days in June.

   Mr. Hostetter expressed concern about the implementation of decision packages numbers one and two. He inquired if the public will know what is happening before July 1. Mr. Milo responded that the public will be informed in May once the proposed budget is released as a public document. Staff is also preparing publicity literature.

   Mrs. Mann inquired if there is a way the Library cuts could be emphasized. Mrs. Britt suggested that the Friends and the Foundation might wish to include the information in their newsletters.

2. Discussion of Needs Assessment Final Report

   Mrs. Johnson opened the discussion by saying: 1) The library should be looking at a long-range plan, 2) there is a need to reach more people, and 3) groups not using the library need to be identified. The focus groups were not useful.

   Mr. Hostetter said that 29 percent of the population is not using the library. What is the resistance? Why do people feel it is not important? He suggested offering a homework assistance program in cooperation with the school district. There could be a signed partnership and programs could also be held at schools.

   Mrs. Mann said there is a strong interest in literacy and adult programs, homework programs can be done at school sites. Why are the people living in zip code 92835 not using the library?

   Mrs. Johnson said there could be an outreach program to those living in 92835. There need to be deeper discussions on literacy programs. What is staff already doing? Are there suggestions of things done in the past? What are other libraries doing? She suggested getting the managers' input on the Needs Assessment.

   Director Milo said the State Library promotes Young Adult Programs. Some libraries are incorporating young adult areas in their libraries, have young adult collections, conduct young adult programs, and sometimes hire young adult librarians.

   Summary of Brainstorming Ideas

   Outreach Target Groups

   • Men without children (lowest users)
   • 92835 zip code residents
   • Korean residents
   • Latino residents
   • Young adults
   • Preschoolers
   • Immigrants

   Program Ideas

   • Adult literacy (book clubs, ESL, LVA, literacy grants, etc.)
   • New branches
   • Children's programs (homework centers, book clubs, Raising the Reader)
   • Young adult programs

3. CALTAC Workshop

   Mrs. Britt plans to attend the CALTAC legislative workshop in Sacramento. She has appointments with Assemblywoman Daucher and Assemblyman Ackerman. She reported that the 2004 CALTAC regional workshop will be held at the Main Library. A date has not been set.

4. Honor Wall Progress Report

   There will be a ceremony for Margaret Parks on June 9 to recognize her contributions to the library and as the first recipient to be honored on the Honor Wall. Staff, Friends of the Library board members, the Foundation Board, the Board of Trustees, and members of the Library Building Authority will be invited to attend. An alternate date of June 12 was discussed.

   Mr. Hostetter moved and Mrs. Mann seconded that the Library Board of Trustees sign a prepared resolution to be presented to Margaret Parks at the ceremony. The motion was approved.

NEW BUSINESS:

1. Memorial Resolution for Dr. Willis McNelly

   There was discussion regarding the recent passing of former Library Board President Dr. Willis McNelly. A motion was made by Mrs. Mann and seconded by Mr. Hostetter that the Library Board of Trustees sign a prepared resolution recognizing Dr. McNelly's contributions to the Library and that it be sent to his family along with the Board's condolences. The motion carried.

ACCEPTANCE OF DONATIONS:

A motion was made by Mrs. Mann and seconded by Mrs. Johnson that the Gifts and Donations in the amount of $5,264.77 be accepted. The motion carried.

CORRESPONDENCE:

There was no correspondence to report.

BOARD MEMBER ROUND TABLE:

Mrs. Britt and Mrs. Mann said they would not be able to attend the May 22, regular board meeting. Mrs. Johnson was appointed to conduct the meeting in their absence.

Mr. Hostetter requested that the "Fullerton Collaborative" be put on the next agenda. He also said there will be a program at the Fullerton Museum Center on June 7 "Stand Up for Children."

ADJOURNMENT:

Mr. Hostetter moved and Mrs. Mann seconded that the meeting adjourn at 4:10 p.m. The motion carried.