CALL TO ORDER:

The meeting was called to order by President Carolyn T. Johnson at 1:32 p.m., in the Library Board Room.

ROLL CALL:

Present: Mrs. Johnson, Mr. Hostetter, Mrs. Mann, and Mrs. Britt
Absent: Ms. Lee

Staff: Al Milo, Library Director
Carolyn Eckert, Library Division Manager
Joanne Hardy, Library Division Manager
Betty Schwarzkopf CPS, Administrative Secretary

MINUTES OF AUGUST 29, 2002:

Mrs. Britt moved and Mrs. Mann seconded that the minutes be approved. The motion carried.

WARRANT REGISTER FOR SEPTEMBER 2002:

Mrs. Mann moved and Mrs. Britt seconded that the warrant register in the amount of $40,769.51 be approved. The motion was approved.

EXPENDITURE SUMMARY FOR SEPTEMBER 2002:

There was discussion regarding the 85.4 percent expenditure in the Electronic Resources account. Director Milo responded that it was due to an annual subscription that is paid at the beginning of the fiscal year. Mr. Milo pointed out that the total department expenditures to date are 20 percent with 25 percent of the year complete.

REPORTS:

1. Library Director

   The Board members congratulated staff on the successful Hunt Branch 40th birthday celebration. The Board Secretary, Mr. Hostetter, will send a thank you note to Kathy Dasney, Senior Librarian at the branch, on behalf of the Board.

2. Friends of the Library

   In the absence of both Mrs. Van Natta and Ms. Lee, Mrs. Mann reported the Friends made $2,000 at their annual paperback book sale. They are now preparing for the three-day book sale that will be held October 4 - 6.

3. Library Foundation

   Mrs. Mann reported that the Panda Express, located at 1931 W. Malvern, in the new Amerige Heights shopping center will hold a fund raiser for the Foundation on October 14. Fifteen percent of all sales from 6 p.m. - 9 p.m. that day will be donated to the Library Foundation. She also said that $3,184 has been received as a result of the September newsletter mailing. The Foundation currently has $287,000 in Treasury Bonds, CDs, and mutual funds.

   The nominating committee is working on nominations for board officers for next year. Elections will be held in January.

   There was a proposal at the meeting that the Foundation sponsor a program on December 9, titled "A Child's Christmas in Wales," by Dylan Thomas. As a show of appreciation to the community for their support, there would no charge to attend. There was discussion among the board members as to the appropriateness of providing a "Christmas" program.

   Mr. Hostetter suggested that staff consult the City Attorney for clarification. Mrs. Johnson said it could be marketed as a literary event rather than a religious celebration.

   There was consensus among the Library Board of Trustees to approve the event pending the City Attorney's approval.

ACTIVITY REPORT FOR AUGUST 2002:

There was discussion regarding the increase in revenue for the meeting rooms at the Main Library. The report was accepted and filed.

OLD BUSINESS/NEEDS ASSESSMENT STUDY UPDATE:

Director Milo said the Needs Assessment Study would be going to the City Council for approval on October 1, 2002 at the 4 p.m. session.

President Johnson said the Board members should come prepared to the next Board meeting with specific issues to address in the study questionnaire.

Director Milo informed the Board that Rick Sarles, who made the presentation to the Board on behalf of Godbe Research and Analysis (GRA), is no longer with the firm and that Bryan Godbe, President of GRA, would be working with them.

The Board members expressed disappointment that they would not be working with Rick Sarles. Mr. Hostetter said his decision had everything to do with Rick and suggested negotiating with Bryan Godbe to have Rick continue with the project. Mrs. Mann was in agreement and said she would have voted for the other group if she had known Rick would not be doing the project. Mrs. Britt also expressed concern and suggested that perhaps Rick could do the analysis. There was consensus that the Board chose GRA because they had confidence in Rick Sarles and they would like him to remain part of the team. They thought they would be working with Rick and now felt misled.

Director Milo will inform Bryan Godbe of the Board's consensus. However, he also mentioned the firm of GRA has a long-standing reputation among librarians. When he checked GRA's references, none of the libraries had worked with Rick Sarles, but they had positive remarks about GRA. He will also request a biographical sketch of Mr. Godbe. It may be too late to involve Rick Sarles on the project, especially with it going to City Council on October 1.

NEW BUSINESS:

1. 2002 Summer Reading Program

   Carolyn Eckert, Library Division Manager of the Children's Library reported on the Summer Reading Club. She said the purpose of the program is to keep kids reading during the summer. Teen volunteers contributed 2,425 hours of service. Overall attendance for the program including the Main Library, Hunt Branch, and Bookmobile was 2,737. There was also a book exchange carnival, a magic show with 390 in attendance at both libraries, and a reading by Anaheim Angels relief pitcher Ben Weber and Jose Mota, Spanish radio announcer.

2. Adult Services Collection Development

   Joanne Hardy, Library Division Manager of Adult Services explained the process of selecting books for the collection. She said there are a number of documents and policies she refers to when making decisions: Materials Selection Policy, 1987; Library Bill of Rights, 1980; Freedom to Read Statement; Freedom to View Statement; Collection Development Budget; Collection Development Guidelines; and Request for Reconsideration of Library Material. Ms. Hardy also discussed the collection budget and how the collection is maintained and ordered.

ACCEPTANCE OF DONATIONS:

Mrs. Mann moved and Mr. Hostetter seconded that the donations for July and August in the amount of $625.08 be accepted. The motion carried.

CORRESPONDENCE:

There was no correspondence to report.

BOARD MEMBER ROUND TABLE:

Mrs. Mann said she is very impressed with staff's enthusiasm and that is attributable to the Director.

ADJOURNMENT:

Mrs. Britt moved and Mrs. Mann seconded that the meeting adjourn at 4:05 p.m. The motion carried.