CALL TO ORDER:

The meeting was called to order by President Carolyn T. Johnson at 1:30 p.m. in the Library Board Room.

ROLL CALL:

Present: Mrs. Johnson, Mrs. Mann, Mrs. Britt, and Ms. Lee
Absent: Mr. Hostetter

Staff: Al Milo, Library Director
Betty Schwarzkopf CPS, Administrative Secretary

MINUTES OF OCTOBER 24, 2002:

Mrs. Mann requested that under Item 5c, Library Foundation, the minutes be corrected as follows: "The Foundation Board approved sponsoring a play based on A Welsh Christmas by Dylan Thomas, on December 8, in the Osborne Auditorium." Mrs. Mann moved and Mrs. Lee seconded that the minutes be approved as corrected. The motion carried.

WARRANT REGISTER FOR NOVEMBER 2002:

Mrs. Lee moved and Mrs. Mann seconded that the warrant register in the amount of $34,899.99 be approved. The motion carried.

EXPENDITURE SUMMARY FOR NOVEMBER 2002:

The report was accepted and filed.

REPORTS:

1. Library Director

   Mrs. Britt reported that the teen program featuring author, Neal Shusterman, was well attended and successful.

   Director Milo reported that interviews were held to fill the Library Division Manager of Technical Services position vacated by Michael O'Brien. He has offered the position to candidate Maureen Gebelein. Mrs. Gebelein has extensive experience in library technology, including the epixtech automation system. She is employed at the Orange County Public Library.

   Interviews were held to fill the Library Board of Trustees position that will be open in January 2003. Ray Kawase will be appointed by the City Council at the December 3, 2002 meeting.

   The Grace Ministries project will be going back to the Planning Commission at their next meeting and will come before the City Council on December 17. Library staff's concerns about the impact the project will have on the Hunt Branch have been included in the Environmental Impact Report.

2. Friends of the Library

   Ms. Lee said there was nothing to report at this time.

3. Library Foundation

   Mrs. Mann said the last meeting of the year would be held at the home of President, Maxine Allen. Following the 4:30 p.m. Foundation board meeting, there will be a holiday social for the board members and their spouses.

ACTIVITY REPORT FOR OCTOBER 2002:

The report was accepted and filed.

OLD BUSINESS/NEEDS ASSESSMENT STUDY:

Director Milo briefed the board members on the community meeting and the focus groups that met to discuss the needs of the library. Mr. Milo expressed disappointment that only 16 people attended the community meeting, 7 people attended the focus group for adults, and 6 teens were recruited for the young adults focus group. A summary of these three meetings will be included in the consultant's final report. Director Milo distributed draft copies of the questionnaire that will be used for the telephone survey. He requested the board members to look it over and send any changes to him by December 2nd. The questionnaire needs to be reduced from 22 minutes in length to 15 minutes. Bryan Godbe will attend the January meeting to report on the telephone survey.

Mrs. Johnson said she had a scheduling conflict with meeting at 1:30 p.m. on December 19th and requested that the meeting be moved to 4 p.m.

Mrs. Mann moved and Mrs. Britt seconded that the regular meeting on December 19th be moved from 1:30 p.m. to 4 p.m. The motion carried.

ACCEPTANCE OF DONATIONS:

Ms. Lee moved and Mrs. Britt seconded that the donations in the amount of $38.08 be accepted. The motion was approved.

CORRESPONDENCE:

There was no correspondence to report.

BOARD MEMBER ROUND TABLE:

Mrs. Mann requested that a presentation on the Home Bound delivery service be made at a future meeting.

Mrs. Britt reported on her attendance at a CALTAC (California Association of Library Trustees and Commissioners) meeting held in Sacramento. The November 2003 meeting will be in Ontario. A regional Southern California meeting will be held in March 2003.

President Johnson asked if anyone had had a chance to read the article by Carolyn Corbin that she had distributed at the October meeting. No one had. She asked staff to notify Bruce Hostetter of the time change of the December meeting.

ADJOURNMENT:

Ms. Lee moved and Mrs. Mann seconded that the meeting be adjourned at 3 p.m. The motion carried.