CALL TO ORDER:

The meeting was called to order by President Carolyn T. Johnson at 1:36 p.m. in the Library Board Room.

ROLL CALL:

Present: Mrs. Johnson, Ms. Lee, Mrs. Mann, and Mrs. Britt.

Absent: Mr. Hostetter

Staff: Al Milo, Library Director
Chris Meyer, City Manager
Betty Schwarzkopf CPS, Administrative Secretary

MINUTES OF JUNE 27, 2002:

Mrs. Johnson requested that on page 3, 7c. CALTAC June 22 Workshop, second paragraph, line 2, the words "ethnic by" be deleted. Mrs. Britt moved and Mrs. Mann seconded that the minutes of the meeting of June 27, 2002, be approved as corrected. The motion carried.

WARRANT REGISTER FOR JULY 2002:

1. Fiscal Year FY 2001-2002

   Mrs. Mann moved and Ms. Lee seconded that the July FY 2001-02 warrant register in the amount of $59,363.20 be approved. The motion carried.

2. Fiscal Year FY 2002-2003

   Mrs. Britt moved and Mrs. Mann seconded that the July FY 2002-03 warrant register in the amount of $55,640.53 be approved. The motion carried. The amount included two annual subscription payments to Newsbank ($11,802) and Ebsco ($37,306).

EXPENDITURE SUMMARY FOR JULY:

The expenditure summaries for FY 2001-02 and FY 2002-03 were accepted and filed. The former showed that with 100% of the old fiscal year completed, the Library had expended 96.8%. As of July 12, 2002, there was a budget surplus of 3.2% or $123,205.

REPORTS:

1. Library Director

   Mrs. Britt asked for an explanation of what audiovisual furniture is. Mr. Milo said it is shelving for compact discs, audiocassettes, videos, and DVDs. Mrs. Johnson inquired if there is a way to track the number of books in Spanish and the number in Korean. Director Milo responded yes there is. Mr. Milo distributed copies of an article from the News Tribune regarding the Summer Reading Program. Mrs. Britt inquired if there is a way to identify which neighborhoods and schools the participants are from for outreach purposes. Mr. Milo will ask staff. Mrs. Britt, Mrs. Mann, and Director Milo said they would be attending the information meeting that evening for Boards, Commissions, and Committees. The report was filed. Mr. Milo informed the Board that he would be on vacation July 27 through August 12.

2. Friends of the Library

   Ms. Lee reported for Doris Van Natta who was on vacation and said there was nothing new to report. The Friends are currently preparing for the fall book sale. Mrs. Mann said the speaker at the Friends Annual Membership Meeting would be Gordon Bricker author of a book titled The Civil War Legacy in Santa Ana.

3. Library Foundation

   Mrs. Mann reported that the Foundation Board will not meet in August. There will be a mailing for the Hunt Branch birthday celebration announcements in the Library Board Room at 9 a.m. on July 30th. The Foundation newsletter is expected to be mailed in September. On October 11, Terry Talent, a former teacher, will be talking about "Steinbeck" from a biographical point of view. Edith Schwartz of Readers Theater is preparing performances on Steinbeck to be presented at the library on the same day.

ACTIVITY REPORT FOR JUNE 2002:

The report was filed. The department ended the fiscal year showing statistical increases over last year in all categories, with the exception of the number of volunteer hours.

OLD BUSINESS/REVIEW OF NEEDS ASSESSMENT PROPOSALS:

Four proposals were submitted. A copy of each proposal (Godbe Research & Analysis; David Binder Research/Crotty Consulting, Inc.; Civic Research; and Human Technologies International), was included in the Board members' agenda packets mailed to them prior to the meeting. The Board members were requested to rate each of the proposals before the meeting.

Proposal Rating Results

Godbe Research & Analysis and David Binder Research/Crotty Consulting, Inc. were unanimously selected as the two finalists.

There was consensus to invite the two finalists to the next meeting of the Board to answer questions about their proposals.

Director Milo will check the consultants' references prior to the meeting.

Because of planned vacations by several Board members on the regular meeting date in August, a motion was made by Mrs. Mann and seconded by Mrs. Britt to move the meeting to August 29, 2002. The motion was unanimously approved.

ACCEPTANCE OF DONATIONS:

Ms. Lee moved and Mrs. Britt seconded that donations for June and July in the amount of $136.44 and three topiary plants donated to the Hunt Branch by the Womans Club of Fullerton, be accepted. The motion was approved.

CORRESPONDENCE:

In the absence of the Board secretary, Bruce Hostetter, Director Milo will send thank you notes to The Womans Club of Fullerton for the donation of three topiaries for the Hunt Branch, and to the East Fullerton Moms Club for the cash donation of $61.23.

BOARD MEMBER ROUND TABLE:

President Johnson, on behalf of the Board of Trustees, wrote a letter to the City Council thanking them for their support of the library. Mrs. Britt reported on the City's Technology Task Force. She will bring copies of their final report to the next meeting.

CLOSED SESSION:

City Manager Chris Meyer arrived at 2:55 p.m. and Mr. Milo and Mrs. Schwarzkopf were excused from the meeting while the Library Director's Performance Evaluation was discussed. The meeting resumed at 3:40 p.m.

ADJOURNMENT:

Ms. Lee moved and Mrs. Mann seconded that the meeting adjourn at 3:40 p.m. The motion carried.