CALL TO ORDER:

The meeting was called to order by President Carolyn T. Johnson at 1:30 p.m. in the Library Board Room.

ROLL CALL:

Present: Mrs. Johnson, Mr. Hostetter, Mrs. Britt, Mrs. Mann, & Ms. Lee

Staff: Al Milo, Library Director
Chris Meyer, Acting City Manager
Betty Schwarzkopf CPS, Administrative Secretary

Guest: Doris Van Natta, President, Friends of the Library

MINUTES OF DECEMBER 20, 2001:

Mr. Hostetter moved and Mrs. Britt seconded that the minutes of the December 20, 2001 meeting be approved. The motion was approved.

WARRANT REGISTER FOR JANUARY 2002:

Ms. Lee moved and Mrs. Mann seconded that the January 2002 warrant register in the amount of $47,701.58 be approved. The motion carried.

EXPENDITURE SUMMARY FOR JANUARY 2002:

With 58 percent of the 2001-2002 fiscal year completed, the department budget is 54 percent expended. The report was accepted and filed.

REPORTS:

1. Library Director

   Director Milo reported that over the holiday closure, 60 hours of staff time was spent re-bar-coding books in the Children's Library for a future self-checkout system. The Friends of the Library gave $7,000 for supplies needed for the project.

   Mr. Milo said the Library web page will have a link to the new library computer system. The new year at the Library started out with the installation of a new building security system and a new telephone system. Staff has been undergoing intensive training for the new automation system; and, the City Council, commissions and committees that usually meet in the Council Chamber have begun holding their meetings in the Osborne Auditorium. The meetings will continue until the renovation of the Council Chamber is completed in 4-6 months.

2. Friends of the Library

   Doris Van Natta, reported that the Friends have given the Library $12,000 for re-bar-coding supplies and to support three managers attending the Public Library Association Conference. They are planning two book sales: 1) On March 2 there will be a one-day paperback sale, and 2) On April 12- 14, there will be a used book sale. The Friends will provide refreshments for the Margaret Parks reception that will follow the Foundation lecture on February 3rd.

3. Library Foundation

   Mrs. Britt reported that ticket sales for the first lecture in the Foundation Lecture Series are coming in. The Board is planning "A Day at the Panda Express" as a fund-raiser. The Board approved funds of $100 for the Margaret Parks reception. The funds will be used to mail reception flyers. Carolyn T. Johnson volunteered to handle the flower arrangements.

ACTIVITY REPORT FOR DECEMBER 2001:

The report was accepted and filed.

OLD BUSINESS:

1. Grace Ministries International

   Director Milo distributed copies of a memo from Acting Administrative Services Director, Glenn Steinbrink, as well as a report on the "Fiscal Impact of the Proposed Grace Ministries International Expansion Project on Library Services." Mr. Milo reviewed the report on why an increase in Library usage is anticipated, the estimated fiscal impacts, other long-term considerations, and the impact of other land use options. No action was taken.

2. Proposition 14/Needs Assessment Update

   Director Milo reviewed three needs assessment studies that have been done on the Library in the past. He said the full reports are available for the Board to review. Mr. Milo said he attended a workshop on applying for Prop 14 funding. There will be three cycles for applying. The first deadline is June 14, 2002. The second cycle is March 28, 2003, and the third, January 16, 2004. Mr. Milo said the expansion of Hunt Branch, and the renovation of the Main Library would qualify for funding. Mr. Milo will meet with Judy Lieb of the Fullerton School District to discuss the feasibility of a joint City/School District project. The 60-page application requires numerous documents (e.g. needs assessment, plan of service, and technology plan). No action was taken.

NEW BUSINESS:

1. Election of 2002 Officers:

   Ms. Lee nominated Mrs. Johnson for the office of President. Mrs. Mann seconded the nomination. Mrs. Johnson was unanimously elected.

   Mrs. Johnson requested that another board member take over her duties as the library reporter for The Observer. Mrs. Britt volunteered.

   Ms. Lee nominated Mr. Hostetter for the office of Secretary. Mrs. Britt seconded the nomination. Mr. Hostetter was unanimously elected.

   Mrs. Britt nominated Mrs. Mann to be the Board liaison to the Library Foundation. Mr. Hostetter seconded the nomination. Mrs. Mann was unanimously elected as the Library Board liaison to the Library Foundation. Mr. Hostetter volunteered to act as the alternate.

2. Easter Sunday Closure

   Mrs. Britt moved and Ms. Lee seconded the staff recommendation that the Main Library be closed on Easter Sunday, March 31, 2002. The motion carried.

3. Library Honor Wall

   Director Milo suggested that an Honor Wall be established inside the Main Library on the mezzanine wall directly in front of the Administrative Office. The wall would be to honor those who have been long-time, dedicated supporters of the Library. Margaret Parks would be the first to be honored.

   Ms. Lee moved and Mrs. Mann seconded that an Honor Wall be established in the Main Library and that Margaret Parks be the first to be honored. The motion was unanimously approved.

4. Public Library Foundation (PLF) Status Report

   Director Milo said the Governor's proposed Budget for 2001-02, reflects a reduction of 29 percent to the Public Library Foundation (PLF).

5. Public Library Public Relations Campaigns

   The State Library and the American Library Association are planning separate media campaigns to promote public libraries.

6. League of Women Voters Luncheon

   The League of Women Voters of Orange County are hosting a special luncheon at the Atrium Hotel in Irvine on Saturday, February 16, 2002. Dr. Kevin Starr, the California State Librarian, will be the honored guest speaker.

7. CALTAC Training Workshops

   There is a CALTAC sponsored workshop to train library boards and commissions that is offered free of charge, on-site, and held at the trainees' libraries. Mrs. Johnson will investigate holding a joint workshop for the Board of Trustees of nearby libraries.

ACCEPTANCE OF DONATIONS:

Ms. Lee moved and Mr. Hostetter seconded that donations be accepted as follows:

The motion was unanimously approved.

CORRESPONDENCE:

Mrs. Johnson shared the thank you letters written by Director Milo to the donors of the two sheep sculptures.

BOARD MEMBER ROUND TABLE:

Mr. Hostetter said he is working on a lighting project to light the "Flight" sculpture between City Hall and the Library.

ADJOURNMENT:

Mr. Hostetter moved and Ms. Lee seconded that the meeting adjourn at 3:45 p.m. The motion carried.