CALL TO ORDER:

The meeting was called to order by President Carolyn T. Johnson at 1:32 p.m. in the Library Board Room.

ROLL CALL:

Present: Mrs. Johnson, Mr. Hostetter, Mrs. Britt, Mrs. Mann, & Ms. Lee

Staff: Al Milo, Library Director
Chris Meyer, Acting City Manager
Carolyn Eckert, Library Division Manager
Betty Schwarzkopf CPS, Administrative Secretary

Guest: Will McNelly, past member of Board of Trustees

MINUTES OF JANUARY 24, 2002:

Mr. Hostetter moved and Ms. Lee seconded that the minutes of the January 24, 2002 meeting be approved. The motion carried.

WARRANT REGISTER FOR FEBRUARY 2002:

Director Milo reported that $39,908.03 or 64% of the warrant register was to support maintenance for two automation systems.

Mrs. Britt moved and Mrs. Mann seconded that the warrant register in the amount of $62,396.13 be approved. The motion carried.

EXPENDITURE SUMMARY FOR FEBRUARY 2002:

The report was accepted and filed.

REPORTS:

1. Library Director

   The report was filed.

2. Friends of the Library

   Ms. Lee reported on the one-day paperback book sale to be held on Saturday, March 2, 2002.

3. Library Foundation

   Mrs. Mann reported that the date of Gregorio Luke's lecture on The Life and Art of Diego Rivera, Muralist was changed from March 3rd to March 10th.

ACTIVITY REPORT:

The report was accepted and filed.

OLD BUSINESS:

1. Library Honor Wall

   There was consensus to appoint an ad hoc committee to develop criteria for an honor wall that would recognize those who have made long-time contributions to the library. Director Milo will coordinate the committee and Mr. Hostetter and Mrs. Britt will represent the Board of Trustees. Members of the library staff and the library support groups will be invited to participate. Margaret Parks will be the first person to be honored on the wall.

2. Public Library Foundation (PLF)

   Director Milo said this year's library budget will reflect a $15,000 decrease in revenue from PLF due to actions taken by the Governor.

3. CALTAC Training Workshops

   President Johnson referred to a list of topics available for the workshops. She inquired if there was interest among the board members to attend a workshop. There was consensus to hold a workshop on a Saturday from 9 a.m. to noon. Several dates were suggested. Mrs. Johnson will setup the meeting and the board members will choose the topics for discussion.

NEW BUSINESS:

1. New Automation System/April 8-14 Closure

   Director Milo explained that it is necessary for library staff to undergo extensive training on the new library automation system. Therefore, staff is recommending that the library be closed to the public from April 8th through the 14th and reopen on April 15th. These dates were selected because the second week in April coincides with spring break for local public schools, and the third week in April is National Library week. There will be publicity to inform the public of the closure dates.

   Ms. Lee moved and Mrs. Mann seconded that the library be closed from April 8th through the 14th. The motion was approved.

2. Hunt Open Space Master Plan of 1996

   Director Milo reviewed a study that was done in 1996 involving the Library Board of Trustees, the Community Services Commission, the school district, and the PTA. Mr. Milo explained the background and reviewed the priority list and estimated costs resulting from the study. The study focused on the exterior of the branch site and did not include the inside of the building.

   Will McNelly provided the Board of Trustees with additional remarks. Both he, Dede Ginter, and Nancy Lee participated in the community workshops that were part of the study.

3. Joint Use Position Paper

   Director Milo reviewed a draft position paper written by staff on joint school-public library facilities. He said the school district superintendent has expressed interest in a joint school district/City library facility in the Amerige Heights development. Acting City Manager Meyers said that joint use projects in the past have been primarily funded by Redevelopment monies and Amerige Heights is not in a Redevelopment Area. He added that because of the current fiscal climate, the City's focus is to maintain its current facilities and services, and not to build additional ones.

   There was discussion on Prop 14 and Mrs. Johnson inquired if staff could come up with a plan for using Prop 14 funds for future library development. Mr. Hostetter requested a time line for a needs assessment study. Mrs. Johnson requested that the needs assessment time line be on the next board meeting agenda. Mr. Hostetter will review the Prop 14 application. Director Milo said that if the library was to pursue Prop. 14 funds, it should be to remodel/expand either the branch or the Main Library.

4. March 28 Board Meeting

   Director Milo reported that on March 28, 2002, the date of the next regular board meeting, he will be attending a Public Library Directors' meeting and will not be able to attend the Board meeting. Joanne Hardy, Library Division Manager, and Tim Mountain, Sr. Librarian, will attend the meeting in his place and do a presentation on Reference Services.

ACCEPTANCE OF DONATIONS:

Mrs. Britt moved and Ms. Lee seconded that the gifts in the amount of $37.20 be accepted. The motion carried.

CORRESPONDENCE:

There was no correspondence.

BOARD MEMBER ROUND TABLE:

Mr. Hostetter announced that he has created a lighting plan for the Flight sculpture located in the park area between the Library and City Hall. The project sponsor, The Public Arts Committee, hopes it will be completed in time for Night in Fullerton.

ADJOURNMENT:

Mr. Hostetter moved and Ms. Lee seconded that the meeting adjourn at 3:50 p.m. The motion carried.