CALL TO ORDER:

The meeting was called to order by President Carolyn T. Johnson at 4:01 p.m. in the Library Board Room.

ROLL CALL:

Present: Mrs. Johnson, Mrs. Mann, Ms. Lee, and Mrs. Britt
Absent: Mr. Hostetter

Staff: Al Milo, Library Director
Chris Meyer, City Manager
Betty Schwarzkopf CPS, Administrative Secretary

Guests: Ray Kawase, newly appointed Board Member
Doris Van Natta, President, Friends of FPL

MINUTES OF NOVEMBER 21, 2002:

Ms. Lee moved and Mrs. Mann seconded that the minutes of the November 21, 2002 meeting be approved. The motion carried.

WARRANT REGISTER FOR DECEMBER 2002:

Mrs. Britt moved and Ms. Lee seconded that the warrant register in the amount of $60,662.98 be approved. The motion was approved. The warrant register included the first payment of $15,305 to Godbe Research & Analysis, the needs assessment consultant firm.

EXPENDITURE SUMMARY FOR DECEMBER 2002:

Director Milo pointed out that with 50 percent of the fiscal year completed, 40 percent of the budget has been expended.

REPORTS:

1. Library Director

   Director Milo reported on the following:

   1. More people are applying for library cards in order to use the Internet.
   2. The new Library Division Manager in Technical Services, Maureen Gebelein, will be introduced at the January Board meeting.
   3. A memorial service for former Board Member, A. J. Greening, will be held in the Osborne Auditorium on January 12, 2003.
   4. The Grace Ministries project was approved 5:0 by the City Council.
   5. The Foundation Board and the Board of Trustees will reorganize in January and elect a President and Secretary for the 2003 calendar year.
   6. The George E. Miller poster that was donated by Maxine Allen to the Children's Library has been framed and is now on display. The written report was filed.

2. Friends of the Library

   Friends President, Doris Van Natta, reported that the Friends are preparing for their annual paperback book sale in March. The Friends held a holiday luncheon and Mrs. Van Natta was reelected to the office of President.

3. Library Foundation

   Mrs. Mann reported that the Foundation Board held their final meeting of the year at the home of Maxine Allen. Following the meeting they enjoyed a holiday party. She also said that 140 people attended "A Welsh Christmas" program sponsored by the Foundation on December 8. She added that three Board members were called for the needs assessment telephone survey. The new Board officers for 2003 are: Floyd Sabins, President; Jim Kilponen, Vice President; Marilyn Carlson, Secretary, and Cynthia Foster, Treasurer.

ACTIVITY REPORT FOR NOVEMBER 2002:

The report was accepted and filed.

OLD BUSINESS/NEEDS ASSESSMENT:

Director Milo reported that an article on the needs assessment survey was included in the City water bills. He added that the telephone survey was currently underway. A revised version of the telephone survey had been mailed in advance to members of the Library Board. Consultant Bryan Godbe will attend the January meeting to report on the final findings. Mr. Milo distributed copies of a report on the community meetings that were held in conjunction with the study. He requested the Board members to look it over and bring it with them to the meeting in January. Officers of the Friends and Foundation, as well as Library Managers will be invited to attend the meeting.

NEW BUSINESS

1. Homebound Delivery Service

   Mrs. Britt had requested a report. Mr. Milo said unfortunately, Maggie Irons, of the Friends was not available due to illness. The item was postponed to a later date.

2. 2002-2003 Budget

   Director Milo reported that a $7 million deficit is expected in the City's budget by the end of FY 2004/2005. Consequently, all departments have been asked to make a 2 percent reduction in this year's budget and prepare a 2003/2004 budget that includes another 5 percent reduction. Staff will begin working on the budget in January. These budget actions do not include adjustments made by the State budget. The Governor will release his budget recommendations in early January.

ACCEPTANCE OF DONATIONS:

Ms. Lee moved and Mrs. Mann seconded that donations in the amount of $2,444.74 be accepted. The motion was approved.

CORRESPONDENCE:

There was no correspondence to report.

BOARD MEMBER ROUND TABLE:

Ms. Lee said she had enjoyed being a Board member for the past nine years, and plans to attend meetings from time-to-time as a private citizen. Mrs. Johnson thanked her for all her hard work and commitment to the library and the Board of Trustees. In her honor refreshments were enjoyed by those in attendance. Ms. Lee was presented with her name plate, a card and a gift from the Library. The gift was a copy of Bob Ziebell's book, Fullerton: A Pictorial History.

PUBLIC COMMENTS:

There were no comments.

ADJOURNMENT:

Ms. Lee moved and Mrs. Mann seconded that the meeting be adjourned at 5:15 p.m. The motion carried.