CALL TO ORDER:

The meeting was called to order by President Carolyn T. Johnson at 1:35 p.m. in the Library Board Room.

ROLL CALL:

Mrs. Johnson, Ms. Lee, Mr. Hostetter, Mrs. Mann, and Mrs. Britt

Staff: Al Milo, Library Director
Chris Meyer, City Manager
Michael O'Brien, Library Division Manager
Betty Schwarzkopf CPS, Administrative Secretary

Guest: Doris Van Natta, President, Friends of FPL

MINUTES OF MARCH 28, 2002:

Ms. Lee moved and Mrs. Britt seconded that the minutes of the March 28, 2002 meeting be approved. The motion carried.

WARRANT REGISTER FOR APRIL 2002:

President Johnson pointed out that a $26,278.57 payment was being made to the new automation vendor, epixtech. Director Milo also mentioned the inclusion of several payments for capital improvements at the Hunt Branch.

Mrs. Mann moved and Mrs. Britt seconded that the warrant register in the amount of $54,902.36 be approved. The motion was approved.

EXPENDITURE SUMMARY FOR APRIL 2002:

Mr. Milo commented that the budget is now in the tenth month (83.3 % of the fiscal year) with 77.1 % expended or encumbered. The report was accepted and filed.

REPORTS:

1. Library Director

   Director Milo reported that he attended a meeting of City staff regarding the proposed development of the Grace Ministries property. Staff is concerned about the fiscal impact the development will have on the City. Increased usage of the Hunt Branch is expected.

   Mr. Milo said the Main Library will host two events for Night in Fullerton: a children's puppet show and a jazz performance. The Fullerton Arts Committee will sponsor a ceremony to illuminate the "Flight" sculpture during evening hours. Board member Hostetter served as a consultant for the project.

   Director Milo distributed copies of the SLS/MCLS Annual Report that features a photo of President Johnson and himself on the cover.

2. Friends of the Library

   Friends President, Doris Van Natta, reported that the Friends netted $13,700 from their Used Book Sale. The library closure did not affect the sale. The Friends have contributed funds to support the library's participation in Night in Fullerton and the 2002 Summer Reading Program.

3. Library Foundation

   Mrs. Mann reported that the Foundation's operating expenses for 2002 are $14, 155. The Foundation's goal is to receive $69,000 in donations. The lecture series was a success and there are plans to host it again next year. On April 19th a reception for major donors was held to dedicate the Osborne Auditorium and introduce the new automation system. The Foundation complimented, Division Manager Michael O'Brien, for presenting a very impressive demonstration of the system's new features.

ACTIVITY REPORT FOR MARCH 2002:

A revised copy of the report was distributed. The revised report was accepted and filed.

OLD BUSINESS:

1. New Library Automation System

   Division Manager, Michael O'Brien, gave an LCD demonstration on the new automated system and its capabilities.

2. Proposition 14 Application Form

   This item was tabled to the next meeting. Director Milo mentioned that there is a web site and listserv created by the Office of Library Construction. He will provide that information to Mr. Hostetter.

3. CALTAC

   1. President Johnson reported on her recent tour of the new Cerritos Millennium Library. It was recommended that Board members be issued official name badges for when they attend such functions. City Manager Meyer said that the City Council badges were made by Diamond Trophy.

   2. Mrs. Johnson confirmed that a CALTAC training workshop is scheduled for the morning of Saturday, June 22nd in the Main Library. The board members are urged to attend and library managers are invited.

4. Honor Wall Committee

   The committee has not yet met. Director Milo will setup a meeting. Board members Ginger Britt and Bruce Hostetter will represent the Board on the committee.

ACCEPTANCE OF DONATIONS:

Ms. Lee moved and Mrs. Mann seconded that the donations in the amount of $159.59 be accepted. The motion carried.

CORRESPONDENCE:

There was no correspondence to report.

BOARD MEMBER ROUND TABLE:

Mrs. Britt said she has returned to teaching and is enjoying working on the book reviews for the Fullerton Observer. The Board members congratulated Mr. Meyer on his appointment as City Manager. The Board also thanked the Reference librarians for the presentation at the previous meeting. Mr. Milo said a presentation on collection development will be scheduled in the future. Mrs. Mann commented that she is enjoying her participation on the Foundation Board. Mr. Milo said the May agenda will include the Library's 2002-2003 budget.

ADJOURNMENT:

Ms. Lee moved and Mr. Hostetter seconded that the meeting be adjourned at 3:45 p.m. The motion carried.