CALL TO ORDER:

President Johnson called the meeting to order at 1:33 p.m. in the Library Board Room.

ROLL CALL:

Present: Mrs. Johnson, Mr. Hostetter, Mrs. Britt, and Ms. Lee

Absent: Mrs. Mann

Staff: Al Milo, Library Director
Jim Armstrong, City Manager
Bob Hodson, Director of Engineering
Jo Menely, President, Friends of the Library
Betty Schwarzkopf CPS, Administrative Secretary

Guest: Jim Roberts, Placentia Library District

MINUTES OF AUGUST 23, 2001:

Mr. Hostetter moved and Mrs. Britt seconded that the Minutes of August 23, 2001 be approved. The motion carried.

NEW BUSINESS:

1. Adult Literacy Programs

   Jim Roberts, Placentia Library District, explained the program his library offers, and said it is funded by a State Library grant. The program, that includes mothers and their preschool-age children, is provided with the assistance of 120 volunteers and 50 students. High school students tutor at the elementary school level. Mr. Roberts serves as the paid staff literacy coordinator.

WARRANT REGISTER FOR SEPTEMBER 2001:

Mrs. Britt moved and Ms. Lee seconded that the warrant register in the amount of $55,272.61 be approved. The motion carried.

EXPENDITURE SUMMARY FOR SEPTEMBER 2001:

The report reflected 25 percent of the new fiscal year with expenditures of 18.2 percent. The report was filed.

REPORTS:

1. Library Director

   Director Milo reported that Reference has been interviewing Librarian candidates to fill the position vacated by Enrique Rivero.

   The Engineering Department expects to take the issue of relocating the Short St. traffic signal to City Council on October 2. If the item is approved, Short Street will become a two-way street.

2. Friends of the Library

   In the absence of President Jo Menely, Ms. Lee reported that the Friends recently received an unexpected donation of $6,632.13. The Friends will hold their annual fall book sale on October 6, 7, & 8th.

3. Library Foundation

   Mrs. Britt reported that the jazz concert provided by the Foundation was a huge success. She also said the Foundation had recently been offered two pieces of artwork as a donation, but voted not to accept them. As a result, they are working on a draft policy for non-monetary donations. Margaret Parks has notified the Board she will not continue when her term expires.

ACTIVITY REPORT FOR AUGUST 2001:

The report was filed. The Board inquired if the statistics had returned to pre-construction levels. Mr. Milo will research.

NEW BUSINESS:

2. Security Guard Contract

   Director Milo explained the background behind staff's recommendation for a Library security guard. He said staff requested both the City Attorney and the Risk Manager to review the contract. It has now been reviewed and approved. It will be sent back to the contractor for signing.

3. November/December Board Meetings and Library Closure Dates

   Director Milo explained that it is necessary to change the meeting dates for the regular board meetings to avoid a conflict with the holidays.

   Mrs. Britt moved and Mr. Hostetter seconded that the regular board meetings for the months of November and December be moved to November 15 and December 20. The motion was approved.

   Mr. Milo also recommended that the Main Library and the Hunt Branch be closed from December 23, 2001 through January 1, 2002 in conjunction with the City's annual Holiday Closure practice.

   Mr. Hostetter moved and Mrs. Britt seconded that the Main Library and the branch be closed from December 23, 2001 through January 1, 2002. The motion carried.

OLD BUSINESS:

1. September 29 CALTAC Workshop

   Mr. Milo said all of the Board Members were registered for the workshop and recommended that they might wish to coordinate carpooling.

2. Pasadena Public Library Visit

   Mrs. Britt reported that she and Mrs. Johnson had visited the Pasadena Public Library. She added they have nine branch libraries that were built in the 1950s. A citizen could live anywhere in the community, walk a mile and arrive at a branch. The branch libraries have computer labs. There is also a community center that has an information area with reference books and computers. She also said they have an active LVA program.

   Mrs. Britt and Mrs. Johnson suggested that because there is not a branch in SW Fullerton, perhaps the Bookmobile could add a stop in that area.

3. Joint Venture Workshop

   Mrs. Britt reported on a joint venture workshop she attended where Jonathan Weedman, Regional Vice President of Wells Fargo Foundation, made a presentation. She said Wells Fargo is very fond of libraries and offers grants. She added that most grants are between $1,000 and $10,000.

   Mrs. Britt then distributed literature and reported on the "Raising A Reader" program. The program benefits low-income families with children ages 0-5. The cost to start the program is $95 per child. Mrs. Britt suggested the program for Maple School. She said that 1) there should be an information center in the school with computers connected to the public library; and, 2) there should be an "Evenstart" program there as well. Mrs. Britt said she would like to ask Wells Fargo for $10,000 and get started in January.

   Mrs. Johnson suggested that the next step should be a meeting with the Assistant Superintendent of Instruction at the school district. Director Milo will discuss the idea with staff and bring back their recommendations.

4. Needs Assessment Update

   Continued to a future meeting.

ACCEPTANCE OF DONATIONS:

There were no donations.

CORRESPONDENCE

There was no correspondence.

BOARD MEMBER ROUND TABLE:

Mrs. Johnson thanked Mrs. Britt for her commitment and hard work.

ADJOURNMENT:

The meeting adjourned at 4 p.m.