CALL TO ORDER:

The meeting was called to order by Secretary, Bruce Hostetter, at 1:35 p.m. in the Library Board Room.

ROLL CALL:

Present: Mr. Hostetter, Mrs. Britt, and Ms. Lee

Absent: Mrs. Johnson and Mrs. Mann

Staff: Al Milo, Library Director
Betty Schwarzkopf CPS, Administrative Secretary
Chris Meyer, Acting City Manager

Guest: Jo Menely, President, Friends of the Library

MINUTES OF SEPTEMBER 27, 2001:

Ms. Lee moved and Mrs. Britt seconded that the Minutes of the meeting of September 27, 2001 be approved. The motion carried.

WARRANT REGISTER FOR OCTOBER 2001:

Mrs. Britt moved and Ms. Lee seconded that the October 2001 warrant register in the amount of $36,818.49 be approved. The motion was approved.

EXPENDITURE SUMMARY FOR OCTOBER 2001:

The report was filed.

REPORTS:

1. Library Director

   Director Milo said that Margaret Parks was nominated for the second time but was not chosen to receive the annual CALTAC award.

   Six part-time library employees will be recognized at the November 6 City Council meeting as exceptional employees. They are: Jackie Bishop, John Zhu, Ryan Rodgers, Linda Crippen, Rose Fisher, and Ann Tower.

   Library supporters are invited to a November 6 preview reception at the new Fullerton Barnes & Noble store.

   Director Milo briefed the Board on a problem patron who had been evicted from the Main Library on October 18 for causing a commotion by using profanity and racial slurs against staff and other patrons.

   Acting City Manager, Chris Meyer, reported that the Library might be the recipient of $8,300 as settlement of a lawsuit with Baker & Taylor. The City Attorney's office is completing the necessary papers. He also apprised the Board of the State's budgetary problems. There is an estimated deficit of $8 -14 billion.

   The last time the State faced a major deficit, revenues were taken from cities and counties.

2. Friends of the Library

   Jo Menely, President, reported that the Friends made $15,000 at the annual fall used book sale.

   Mrs. Menely also said the Friends' annual membership program would be held at the Main Library on Sunday, November 4, at 2 p.m.

3. Library Foundation

   Mrs. Britt reported that the donor wall extension was installed. She continued that a substantial number of donations had been received in memory of Velda Parker (a long-time, active, member of the Friends, Foundation, and Library Building Authority), and mother of Foundation Board member Cynthia Foster.

   Mrs. Britt also said the Foundation is preparing to nominate and elect new officers.

   The Foundation Board will combine their November and December Board meetings and meet on December 4 at the home of the president, Maxine Allen.

ACTIVITY REPORT FOR SEPTEMBER 2001:

Mr. Hostetter said he would be interested in seeing a graph version of the report. Mr. Milo distributed copies of statistics for FY 1998/99 as a comparison with pre-remodel service levels. The report was filed.

OLD BUSINESS:

1. Goals & Objectives Quarterly Report

   There was discussion regarding the first goal - to complete a library needs assessment/user satisfaction survey by March 2002. The needs assessment should be used as a planning tool to point the library in the right direction for the next 5-10 years. A consultant's services could cost as much as $75,000. A survey could be used to identify issues for a library master plan. Acting City Manager, Meyer, said he is supportive and would recommend to the City Council that the City participate in sharing the cost of a survey. He suggested Dr. Greg Robinson of CSUF to do the survey. Mr. Hostetter suggested that the item be continued to the next meeting. He added that the cost of the survey should be known by January 1 and there could be an RFP by February 1. Mr. Meyer suggested that staff contact other libraries that have done master plans for information on what would be required.

2. Needs Assessment Update

   This item was discussed in (a).

3. Sept. 29 CALTAC Workshop

   Mr. Hostetter and Mrs. Britt attended the workshop held in Cerritos. Mr. Hostetter toured the new millennium library and suggested that the Board visit the library after the first of the new year. Mrs. Britt reviewed her notes on the presentation on technology by Joan Frye Williams. It is most important to focus on how technology will benefit library patrons.

4. Maple School Joint Venture

   Mrs. Britt said the Board should make a commitment, but first needs to know how staff feels about the idea. Director Milo said staff has expressed concern about what their responsibility would be and have many unanswered questions. Why Maple School? Why a school rather than a community center? How would it be funded?

   Mr. Meyer suggested that it might be appropriate to talk to Community Services Director Susan Hunt and Redevelopment Director Gary Chalupsky since there are ongoing talks regarding an agreement with the school district for use of onsite space for social service programs. There could be a problem with interfacing adults and children. Director Milo distributed copies of a list of the Fullerton Community Centers and their locations.

   Director Milo will contact Director Hunt and report back.

5. Proposition 14 Update

   There was no news to report.

NEW BUSINESS:

1. Review of 1988 Branch Site Study

   The item was tabled to the next meeting.

ACCEPTANCE OF DONATIONS:

Ms. Lee moved and Mrs. Britt seconded that donations in the amount of $147.46 be accepted. The motion was approved.

CORRESPONDENCE

There was no correspondence.

BOARD MEMBER ROUND TABLE:

Ms. Lee commented that the Bastanchury property had been cleared off but is now full of building supplies. She inquired as to what is happening. Director Milo said the property is being used by the City as a staging area for the construction of the nearby sports complex.

Mr. Hostetter said he will be speaking at the November 8, 2001 CALTAC meeting.

PUBLIC COMMENTS:

There were no members of the public present.

ADJOURNMENT:

Mrs. Britt moved and Ms. Lee seconded that the meeting adjourn at 3:10 p.m. to the regular meeting on November 15. The motion carried.