CALL TO ORDER:

The meeting was called to order by President Carolyn T. Johnson at 1:35 p.m. in the Library Board Room.

ROLL CALL:

Present: Mrs. Johnson, Mrs. Mann, Mrs. Britt, and Ms. Lee

Absent: Mr. Hostetter

Staff: Al Milo, Library Director
Chris Meyer, Acting City Manager
Betty Schwarzkopf CPS, Administrative Secretary

MINUTES OF OCTOBER 25, 2001:

Ms. Lee moved and Mrs. Mann seconded that the Minutes of October 25, 2001 be approved. The motion carried.

WARRANT REGISTER FOR NOVEMBER 2001:

Director Milo requested that the Board permit the City's fiscal services division to directly pay the Southern California Edison bills. He explained the reason for the request is because there are often late charges on the bills. The gas bills are already paid in that manner per previous Board approval.

Mrs. Mann moved and Ms. Lee seconded that the Southern California Edison bills be paid promptly each month by the fiscal services division to avoid late charges. The motion carried.

Ms. Lee moved and Mrs. Mann seconded that the Warrant Register for November 2001 in the amount of $49,176.44 be approved. The motion carried.

EXPENDITURE SUMMARY FOR NOVEMBER 2001:

The report was filed.

REPORTS:

1. Library Director

   There is a new Reference Librarian, Kurt Keesling, who came to the library from the Santa Ana Public Library. All regular library positions have now been filled. Six non-regular library employees were recognized at the November 6 City Council Meeting for their exceptional performance. The new Fullerton Barnes and Noble bookstore is now open, and staff was invited to tour the facility prior to the opening. A stop at Raymond School has been added to the Bookmobile schedule. On November 29, library staff will meet with Grace Ministries regarding how their development will fiscally impact the Hunt Branch Library. Acting City Manager, Chris Meyer, explained the fiscal impact on the City and the impact on the surrounding community. Staff will begin training on the new library computer system in January. There may be a need to close the library for further staff training in March. He will keep the Board informed.

2. Friends of the Library

   Nancy Lee reported that the Friends are considering having another paperback book sale. The annual membership meeting was held on November 4. The speakers used the library's new LCD to show digitized artwork.

3. Library Foundation

   Mrs. Britt said the Foundation Board would hold a joint November/December meeting at the home of the President, Maxine Allen.

ACTIVITY REPORT FOR OCTOBER 2001:

There was discussion on the electronic resources and the Internet sessions. The report was filed.

OLD BUSINESS:

1. Needs Assessment

   Director Milo said he is still gathering data from other libraries. Mrs. Johnson inquired what the role of the Board of Trustees would be. Mr. Milo responded that staff in consultation with the Board would come up with sample survey questions. The Board would also have input on the consultant's methodology. Any request for funding would need to go to City Council for approval.

2. Maple School Joint Venture

   Director Milo said he contacted Community Services Director Susan Hunt. She was not able to attend this month's Board meeting, but might be available for the December meeting if needed. Mrs. Hunt indicated that her department is entitled to space to provide social service programs at the school aimed at adults as part of an agreement for Redevelopment funding.

   Mrs. Britt said that the principal would not be opposed to the library using Room 15, which is presently being used as a storage room. Ms. Lee said she would be interested in visiting the site. Mr. Milo said that the space available to Community Services by the school was being used as a classroom. Mrs. Johnson suggested getting clarification on the availability of the space.

   Mrs. Britt distributed a 4-page document titled "Proposed Literacy Program at Maple School" that she had drafted. She proceeded to explain the document and estimated the program cost at approximately $100,000 per year.

   Director Milo will share the proposal with staff and provide feedback at the December meeting. He will invite Director Hunt to attend the December Board meeting to clarify the Community Services Department's involvement with the Maple School.

3. Proposition 14 Update

   Director Milo is still waiting for the issuance of the final regulations. He said the Maple School proposal might not be eligible since it does not involve building construction. The Bookmobile does not qualify for Proposition 14 funding because it is not a construction project.

NEW BUSINESS:

1. Review of 1988 Branch Site Study

   Director Milo distributed a summary of the study and explained the history of the report. The Board members will take the report home and study it for the next meeting.

   Mrs. Johnson requested that the Bookmobile schedule be included on the next agenda for discussion.

ACCEPTANCE OF DONATIONS:

There were no donations to accept.

CORRESPONDENCE

There was no correspondence to report.

BOARD MEMBER ROUND TABLE:

Staff was complimented on how well the new checkout desk is functioning. Mrs. Britt said the library has a high level of friendly professional staff.

There was discussion regarding the end of Margaret Parks' term on the Foundation Board and how she should be recognized. It was suggested that she should be recognized by the City Council for her dedication and service to the library, perhaps with a proclamation. Mr. Milo mentioned that the Foundation is not an official City Board or Commission.

Mrs. Johnson expressed concern regarding the condition of the tennis courts/roller hockey area located near the Hunt Branch Library. The area is not being maintained and is an eye sore. Mr. Milo said the area falls under the Community Services Department because it is located on parkland. He mentioned that a Hunt Branch Park Master Plan had been developed a few years ago but was shelved due to lack of funding.

PUBLIC COMMENTS:

There were no comments.

ADJOURNMENT:

Mrs. Mann moved and Ms. Lee seconded that the meeting be adjourned at 3:35 p.m. The motion was approved.