Thursday, March 22, 2001, 1:30 PM Library Board Room
1. CALL TO ORDER:
President Johnson called the meeting to order at 1:30 p.m. in the Library Board Room.
ROLL CALL: Present: Mrs. Johnson, Mrs. Britt, Ms. Lee, Mrs. Mann, and Mr. Hostetter
Staff: Al Milo, Library Director Joanne Hardy, Library Division Manager Carolyn Eckert, Library Division Manager Betty Schwarzkopf CPS, Administrative Secretary
Guest: Jo Menely, President, Friends of the Fullerton Public Library
2. MINUTES OF FEBRUARY 22, 2001:
Mrs. Mann moved and Ms. Lee seconded that the Minutes of February 22, 2001 be approved. The motion carried.
3. WARRANT REGISTER FOR MARCH 2001:
Ms. Lee moved and Mrs. Mann seconded that the March 2001 Warrant Register in the amount of $36,654.36 be approved. The motion was approved.
4. EXPENDITURE SUMMARIES FOR MARCH 2001:
Director Milo said the total budget expenditure is now 75 percent complete. Mr. Hostetter inquired how the recent rolling electrical blackout had affected the Library and if there were any related costs. Mr. Milo explained the March 19 blackout lasted 90 minutes. The main costs might be if the Library were forced to close completely and let the employees go home. It would be a great inconvenience to the patrons. Staff would have to do the checkout by hand, which would eventually require additional staff time to perform data entry into the computer. The report was filled.
5. REPORTS:
Director's Report
There was discussion on the first grade class visits to the Children's Library, and Mrs. Britt's participation in the After School Reading Club for fifth graders. Director Milo said Library Technical Services Manager, Michael O'Brien, had arranged to have three automation vendors come to the Library to give presentations on their products. The demonstrations will be held in the Board Room on April 3, 5, 11 and 12. He invited the Board members and Mrs. Menely to attend. Mr. Milo explained that the Public Library Fund (PLF) is state funding that cities receive. This year it was $214,000. Next to the City's General Fund, it is the library's biggest revenue source. In consultation with Director Milo, Mrs. Johnson will draft a letter on behalf of the Board to send to local State legislators in support of full funding for PLF.
Friends of the Library
Friends of the Library President, Jo Menely, reported that the Friends are preparing for a Used Book Sale on the weekend of March 30, 31, and April 1. Mrs. Menely also reported that the Friends have given staff $30,000 for the purchase of books and a new DVD collection. There has been an increase in the membership of the Friends organization.
Library Foundation
Mrs. Britt reported that at the last Foundation Board meeting, there was discussion about the lecture series. They were very happy about attendance to the first one. There was also discussion about a new Foundation brochure. Carolyn Johnson is gathering articles for the newsletter that will be mailed out on March 26. Terry Brick reported on the September 23rd Chet Jaeger Jazz Concert that will be held at the Hunt Branch. There was discussion about the Board members' terms of service.
6. ACTIVITY REPORT FOR FEBRUARY 2001:
The report was filed.
7. OLD BUSINESS:
Main Library Entrance Lighting Design
Director Milo reported that the architect had approved the fixture-style lighting that Mr. Hostetter had suggested, with the stipulation that the fixtures have a bronze satin finish. Mr. Hostetter is checking with the manufacturer to see if the lens feature on the cylindrical fixture can be left off for easier bulb replacement.
CALTAC March 10 Workshop
Discussion on this item was tabled to the April 26 meeting.
Arroyo Seco Library Network Membership
Director Milo said the Library's application to become a charter member has been accepted.
Library Mission & Vision Statements
President Johnson led the Board through a discussion on the Library Vision Statement. Mr. Hostetter made notes on a chart. The group prioritized the 13 Service Responses (previously called roles) developed by the Public Library Association. There was consensus that the board members would try to make sure that the Vision Statement reflects those priorities. Each member will fax a draft of the Vision Statement to Mr. Hostetter two weeks prior to the next meeting. Mr. Hostetter will incorporate their wording into a single draft and forward it to staff no later than April 10 for inclusion in the next meeting agenda packets.
New Board/Commission Orientation March 12
The main topic at the orientation meeting was the Brown Act. Board members Mrs. Britt and Ms. Lee attended.
8. NEW BUSINESS:
Library Goals & Objectives/PLA Service Responses
This item was tabled until the completion of the Library Mission & Vision Statements.
Easter Sunday Closure
Mrs. Mann moved and Mr. Hostetter seconded that the Main Library be closed on Easter Sunday, April 15. The motion was approved.
9. ACCEPTANCE OF DONATIONS:
Mrs. Mann moved and Mr. Hostetter seconded that the donations in the amount of $142.60 be accepted. The motion carried.
10. ADJOURNMENT:
Mrs. Mann moved and Mr. Hostetter seconded that the meeting be adjourned at 3:49 p.m. The motion was approved.
