Library Board of Trustees Minutes July 26, 2001
MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD OF TRUSTEES
July 26, 2001 CALL TO ORDER: President Johnson called the meeting to order at 1:30 p.m. in the Library Board Room. ROLL CALL: Present: Mrs. Johnson, Mrs. Mann, Mrs. Britt, and Ms. Lee Absent: Mr. Hostetter Al Milo, Library Director
Jim Armstrong, City Manager
Michael O'Brien, Library Division Manager
Jo Menely, President, Friends of the Library
Betty Schwarzkopf CPS, Administrative Secretary MINUTES OF JUNE 28, 2001: Mrs. Britt requested that on Pg. 3, 7c2, the word "mobile" be stricken. Mrs. Mann moved and Mrs. Britt seconded that the minutes be approved as corrected. The motion carried. WARRANT REGISTERS: July 2001 (FY2000-2001) Ms. Lee moved and Mrs. Mann seconded that the warrant register for July, fiscal year 2000-2001 in the amount of $75,526.00 be approved. The motion carried. July 2001 (FY 2001-2002 Ms. Lee moved and Mrs. Mann seconded that the warrant register for July, fiscal year 2001-2002 in the amount of $56,326.96 be approved. The motion carried.
EXPENDITURE SUMMARIES: July 2001 (FY2000-2001) Mr. Milo reported that the department ended the fiscal year with a 2.9% or $85,893.90 budget surplus. This figure is subject to change pending "the closing of the books" in October 2001. July 2001 (FY2001-2002) The reports were filed.
There was consensus to move to agenda Item No. 7. CLOSED SESSION - Jim Armstrong Library Director's Performance Evaluation Mr. Milo, Mrs. Schwarzkopf, and Mrs. Menely were excused from the meeting at 1:45 p.m. The meeting resumed at 2:20 p.m.
There was consensus to continue to agenda item no. 8 Old Business, (a) Integrated Library system. OLD BUSINESS: Integrated Library System Director Milo distributed draft copies of a City Council agenda letter for the meeting of August 21, requesting authorization to enter a contract with epixtech, inc., and to transfer $373,000 from the General Fund to the Library Fund for the purchase of a new integrated library system. The transfer constitutes a short-term loan that will be repaid from the proceeds of developer technology grants. Mr. Milo asked the Board for approval. Mrs. Mann moved with enthusiasm the approval of the contract with epixtech, inc. and the transfer of funds for the integrated library system. Ms. Lee seconded. The motion was unanimously approved.
REPORTS: Library Director Mr. Milo reported that the Bookmobile had been out of commission for several days in July due to faulty wiring, but is back on the road again. He noted that Board Member Bruce Hostetter had an article published in the California Library Association newsletter on the subject of lighting standards. On Friday, July 13, the Hunt Branch had an official celebration for opening on Fridays. The event had an attendance of 400 people (mostly children) and was a tremendous success with other City departments participating. The Hunt Branch has a new employee, Jason Woods, Library Technical Assistant II. The report was filed. Friends of the Library Mrs. Menely reported that the Friends made $3,000 at their one-day book sale. Their next sale will be a three-day sale on October 5, 6, & 7. Mrs. Johnson suggested that the new Board members write a brief paragraph on themselves for inclusion in the Friends' September newsletter. Library Foundation Mrs. Britt reported on the Foundation's endowment fund campaign. She said the expansion of the donor wall was approved. The Foundation has designed bookmarks to advertise the jazz concert that will be held at the Hunt Branch in September. She added that two speakers have been hired for the 2002 lecture series. There will be a reception for former and current Foundation Board members at the home of Cynthia and Dick Foster on August 3.
ACTIVITY REPORT: Mr. Milo remarked that the 1% decrease in Circulation statistics was most likely due to the fact that the Main Library did not host a Summer Reading Club in 2000 while construction was in progress. The report was filed.
OLD BUSINESS: Joint Planning Meeting Mrs. Johnson suggested that a tentative date be set for a joint meeting with the executive boards of the Friends of the Library and the Library Foundation for sometime in January 2002. She also suggested that the item be carried over to the next agenda for discussion, and asked the Board members to be thinking of the purpose for having a meeting. There was consensus that the meeting could be held on January 24, 2002, immediately following the Board of Trustees regular meeting, from 6 to 9 p.m. A buffet dinner would be served at 5:30 p.m. Mr. Milo said he hoped that the findings of the needs assessment would be ready for the meeting. Joint School-Public Library Research Mrs. Britt reported that she had been in contact with the City of Pasadena and they have a similar history to Fullerton. They have a school/City partnership for school-age children. She feels there can be new libraries without building new buildings by using modules or other existing facilities. Mrs. Britt and Mrs. Johnson will visit the City of Pasadena's library system and report back. CALTAC Workshop Registration Director Milo said the deadline for the workshop registration is September 11.
NEW BUSINESS: Computer Training Room HVAC Director Milo explained that there is a need to improve the air-conditioning in the computer training room. Because the room is small and there are so many computers, the room gets very hot and stuffy. The estimated cost by Maintenance Services would be $4,500. He suggested using Library Reserve Funds to cover the cost. Mrs. Mann moved and Ms. Lee seconded that the Board of Trustees approve the use of Library Reserve Funds to upgrade the air-conditioning in the Computer Training Room in an amount not to exceed $4,500. The motion carried.
ACCEPTANCE OF DONATIONS: Book Sculpture by Dr. Don Bauman Director Milo displayed a picture of an alabaster book sculpture by Dr. Donald Bauman. He said Dr. Bauman would like to donate the sculpture to the library. Mrs. Britt moved and Ms. Mann seconded that the sculpture be accepted. The motion was approved. Ms. Lee moved and Mrs. Mann seconded that donations in the amount of $127.47 be accepted. The motion carried.
CORRESPONDENCE There was no correspondence to report. BOARD MEMBER ROUND TABLE: There were no comments. PUBLIC COMMENTS: There were no comments. ADJOURNMENT: Ms. Lee moved and Mrs. Mann seconded that the meeting adjourn at 3:50 p.m. The motion carried.
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