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Staff Review Committee Meeting Minutes June 17, 2004

COUNCIL CONFERENCE ROOM FULLERTON CITY HALL
THURSDAY, 9:00 A.M., June 17, 2004

CALL TO ORDER:Acting Chairperson Mullis called the meeting to order at 9:05 a.m.
COMMITTEE MEMBERS PRESENT:King (for Becerra) Mullis, Yang (for Tabatabaee), Wallin, Thompson
COMMITTEE MEMBERS ABSENT:Becerra, Rosen, Tabatabaee
STAFF MEMBERS PRESENT:Kusch, and Norton
OTHERS PRESENT: Margaret Chang, AT&T

APPROVAL OF MINUTES:

June 3, 2004 approved as written.

INTRODUCTIONS - COMMITTEE AND STAFF MEMBERS:

ACTION ITEMS:

PRJ04-00250 ZON04-00031. APPLICANTS: AL GAMBOA AND SHANNON KILGORE; PROPERTY OWNER: GILBERT STORAGE INVESTORS.

A request to allow the co-location of an unmanned telecommunications facility, adding four (4) outdoor equipment cabinets, six (6) flat panel antennas and one (1) GPS antenna to an existing 56-0 high monopole, on property located at 530 North Gilbert Street (east side of Gilbert Street, between Moore and Raymer Avenues, (approximately 350 feet south of Gilbert Street and Moore Avenue) (M-G zone) (Categorically exempt under Section 15301 of CEQA Guidelines. (AK) (Continued from April 15, 2004, April 30, 2004 and May 20, 2004)

Assistant Planner Kusch stated that the request is to co-locate an unmanned telecommunications facility that includes four outdoor equipment cabinets, six flat panel antennas, one GPS antenna to an existing 56-0 high monopole. The request had been continued from previous meetings to determine if the proposed telecommunication equipment lease area was encroaching into required driveway aisles. Margaret Chang representing Velocitel and the applicant AT&T, was present to answer questions. Assistant Planner Kusch noted that the site plan indicates that the required 20-0 driveway aisle is clear of the proposed equipment lease area. Committee Member Thompson requested that the applicant identify the location of existing water lines in relation to the proposed lease area, and the buildings would be required to be sprinklered. Assistant Planner Kusch mentioned that the approval of the antenna is subject to standard conditions related to eliminating interference with the City and Countys 800-mhz emergency frequency.

The Committee moved to approved.

MOTION made, SECONDED, and CARRIED unanimously to APPROVE PRJ04-00250 ZON04-00031 (Resolution No. 370) subject to the following conditions:

1. That all corrections generated through the plan check and inspection processes are incorporated by reference as conditions of approval and would include any requirements generated by the Engineering, Building and Fire.

  1. Public Safety - (AT&T) recognizes that the frequencies used by the cellular facility located at (530 North Gilbert Street), Fullerton is extremely close to the frequencies used by the City of Fullerton for Public Safety. This proximity will require extraordinary comprehensive advanced planning and frequency coordination engineering measures to prevent interference, especially in the choice of frequencies and radio ancillary hardware. This is encouraged in the Best Practices Guide published by the Association of Public-Safety Communications Officials-International, Inc. (APCO), and as endorsed by the Federal Communications Commission (FCC). Prior to the issuance of any permits to install the facility, (AT&T) shall meet in good faith to coordinate the use of frequencies and equipment with the Communications Division of the Orange County Sheriff-Coroner Department to minimize, to the greatest extent possible, any interference with the Public Safety 800 MHz Countywide Coordinated Communications System (CCCS). Similar consideration shall be given to any other existing or proposed wireless communications facility that may be located on the subject property.
  2. 800 MHz Radio Frequency - At all times, (AT&T) shall not prevent the City of Fullerton from having adequate spectrum capacity on Citys 800 MHz radio frequency.
  3. Post-Installation Test - Before activating its facility, (AT&T) will submit to a post-installation test to confirm that advanced planning and frequency coordination of the facility does was successful in not interfering with the City of Fullerton Public Safety radio equipment. This test will be conducted by the Communications Division of the Orange County Sheriff-Coroners Department or a Division-approved contractor at the expense of (AT&T). This post installation testing process shall be repeated for every proposed frequency addition and/or change to confirm the intent of the frequency planning process has been met.
  4. 24-Hour Phone Number - (AT&T) shall provide a 24-hour phone number to which interference problems may be reported. This condition will also apply to all existing (Name of cellular company/carrier) facilities in the City of Fullerton.
  5. Single Point of Contact - (AT&T) will provide a single point of contact in its Engineering and Maintenance Departments to insure continuity on all interference issues. The name, telephone number, fax number and e-mail address of that person shall be provided to Citys designated representative upon activation of the facility.
  6. Lessees or Other Users - (AT&T) shall insure that lessee or other user(s) shall comply with the terms and conditions of this permit, and shall be responsible for the failure of any lessee or other users under the control of (AT&T) to comply.

There is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council. The request may be approved subject to conditions. Minutes of the hearing and a Resolution will be prepared.

ADJOURNED AT 9:25 A.M. AS STAFF SITE PLAN REVIEW COMMITTEE:

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