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Staff Review Committee Meeting Minutes February 19, 2004

COUNCIL CONFERENCE ROOM FULLERTON CITY HALL
THURSDAY, 9:00 A.M., FEBRUARY 19, 2004

CALL TO ORDER:Chair Rosen called the meeting to order at 9:05 a.m.
COMMITTEE MEMBERS PRESENT:Mullis, Rosen, Tabatabaee, Thompson, Wallin
COMMITTEE MEMBERS ABSENT:Becerra
STAFF MEMBERS PRESENT:Eastman, Kusch, Mizokami, Sowers, Norton
OTHERS PRESENT:

APPROVAL OF MINUTES:

February 5, 2004
February 19, 2004

INTRODUCTIONS - COMMITTEE AND STAFF MEMBERS:

ACTION ITEMS:

PRJ04-00082 - ZON04-00012. APPLICANT: AT&T WIRELESS SERVICES, INC.; PROPERTY OWNER: EASTSIDE CHRISTIAN CHURCH.

A request for a new cellular wireless antenna to be enclosed inside an existing spire on the roof of an existing church and new equipment cabinet at 2505 Yorba Linda Boulevard (northwest corner of Yorba Boulevard and Almira Avenue) (R-1-10,000 zone) (Categorically exempt under Section 15301 of CEQA Guidelines).

Michael Brenner, and Jack Baringer with Infranext representing AT&T, and Bill Thompson, representing Eastside Christian Church were present to discuss the request.

Assistant Planner Sowers explained that the applicant is proposing six stacked antennas and a microwave antenna to be concealed inside an existing church spire. The material of the spire is proposed to be replaced with RF friendly materials. The cables will run down the roof, concealed in a cable tray, and painted to match the ridge cover on the roof. The equipment is proposed to be located in a 16'x10' area against the west wall of the building between two existing windows and columns and bounded by an existing concrete curb. A parking lot abuts the proposed equipment location, but no parking stalls will be taken up by the equipment. The applicant is requesting that the equipment be enclosed within an 8' high chain link fence with wood slats. Because the enclosure would be located adjacent to entrances and an area used for basketball, staff is suggesting a more durable fence, possibly a block wall, integrated into the architecture of the building.

Mr. Brenner with Infranext stated that certain clearances are required inside the equipment area. A chain link fence was proposed to provide adequate clearances. While a more substantial fence/wall seems appropriate he will need to verify that the interior dimensions if reduced by block or similar material will be sufficient. Chairman Rosen asked if the enclosure would be covered and if a generator would be provided. Mr. Brenner said that he is proposing a chain link cover. In case of equipment failure there are backup batteries that would last eight hours. If the equipment were to be down longer than eight hour, Infranext would provide a generator. Committee Member Wallin suggested that there be a slight pitch to the cover so that basketballs would not get stuck on top.

Staff recommends the following conditions:

  1. The telecommunication equipment shall be enclosed with a block wall or similar material finished to match the building exterior.
  2. Chain link fencing used to cover the top of the equipment enclosure shall be installed below the top of the wall so it is not visible.
  3. The cables should continue to be concealed in a cable tray integrated into the roof as they move from the roof to the side of the building.
  4. One 2-A-10BC portable fire extinguisher shall be provided.
  5. Disclosure of any hazardous materials used in the provision of emergency power shall be disclosed if above exempt amounts.
  6. A Knox key box shall be provided at the equipment enclosure to meet FFD Standard #24.
  7. All corrections generated during the plan check process shall be included as conditions of approval.
  8. The following standard conditions for cell sites shall apply.

Place the following notes on submitted plans:

  1. Public Safety - (Name of cellular company/carrier) recognizes that the frequencies used by the cellular facility located at (project location), Fullerton are extremely close to the frequencies used by the City of Fullerton for Public Safety. This proximity will require extraordinary "comprehensive advanced planning and frequency coordination" engineering measures to prevent interference, especially in the choice of frequencies and radio ancillary hardware. This is encouraged in the "Best Practices Guide" published by the Association of Public-Safety Communications Officials-International, Inc. (APCO), and as endorsed by the Federal Communications Commission (FCC). Prior to the issuance of any permits to install the facility, (Name of cellular company/carrier) shall meet in good faith to coordinate the use of frequencies and equipment with the Communications Division of the Orange County Sheriff-Coroner Department to minimize, to the greatest extent possible, any interference with the Public Safety 800 MHz Countywide Coordinated Communications System (CCCS). Similar consideration shall be given to any other existing or proposed wireless communications facility that may be located on the subject property.
  2. 800 MHz Radio Frequency - At all times, (Name of cellular company/carrier) shall not prevent the City of Fullerton from having adequate spectrum capacity on City's 800 MHz radio frequency.
  3. Post-Installation Test - Before activating its facility, (Name of cellular company/carrier) will submit to a post-installation test to confirm that "advanced planning and frequency coordination" of the facility does was successful in not interfering with the City of Fullerton Public Safety radio equipment. This test will be conducted by the Communications Division of the Orange County Sheriff-Coroner's Department or a Division-approved contractor at the expense of (Name of cellular company/carrier). This post installation testing process shall be repeated for every proposed frequency addition and/or change to confirm the intent of the "frequency planning" process has been met.
  4. 24-Hour Phone Number - (Name of cellular company/carrier) shall provide a 24-hour phone number to which interference problems may be reported. This condition will also apply to all existing (Name of cellular company/carrier) facilities in the City of Fullerton.
  5. Single Point of Contact - (Name of cellular company/carrier) will provide a "single point of contact" in its Engineering and Maintenance Departments to insure continuity on all interference issues. The name, telephone number, fax number and e-mail address of that person shall be provided to City's designated representative upon activation of the facility.
  6. Lessees or Other Users - (Name of cellular company/carrier) shall insure that lessee or other user(s) shall comply with the terms and conditions of this permit, and shall be responsible for the failure of any lessee or other users under the control of (Name of cellular company/carrier) to comply.

The Committee moved to approve.

MOTION made SECONDED, and CARRIED by all members present, to APPROVE PRJ04-00082 - ZON04-00012 as conditioned. (Resolution No. 355).

There is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council. The request may be approved subject to conditions. Minutes of the hearing and a Resolution will be prepared.

PRJ04-00101 - ZON04-00015. APPLICANT AND PROPERTY OWNER: HOWARD B. GREY.

A request for a 20% reduction in the required side-yard setback from 5'-0" to 4'-0" on property located at 2344 Mesa Verde (approximately 353 feet northeast of Mesa Verde and Camino del Sol) (R-1-10,000 zone) (Categorically exempt under Section 15305 of CEQA Guidelines) (SMI).

Bill Gillespie with GM Associates representing the property owner was present to discuss the plans. Planning Intern Mizokami explained the request. The applicant is proposing a 20% reduction in the side yard setback for an 856-square-foot addition that would include a new master bedroom, bath and a sitting area. The rear addition will jog inward by 6" from the existing side of the house. The addition begins to encroach into the side yard setback since the house was not built parallel to the property line. The property does not have the common rectangular shape, rather the side property lines taper inward toward the rear of the property. The house meets the remaining development standards. Staff received one call from a neighbor across the street inquiring about the project. Staff recommends approval with the standard plan check condition.

Committee Member Wallin asked Mr. Gillespie to explain why the 6" jog inward of the addition, as the plans indicate, could not be increased to 18". Mr. Gillespie explained that the addition could not be setback any more feet off the side property since the owner wishes to preserve a window along the rear of the existing house. Also the owner did not want to compromise the square footage of the addition as proposed. If the addition was proposed to meet the 5'-0" setback, either the windows or the size of the addition would be compromised.

Committee Member Tabatabaee suggested that perhaps the walk-in closet could be made shorter. Mr. Gillespie said the closet size and the design of the elevated sitting area is very critical for the applicant.

The Committee moved to approve with the following condition:

  1. All corrections generated during the plan check process shall be included as conditions of approval.

MOTION made SECONDED, and CARRIED by all members present, to APPROVE PRJ04-00101 - ZON04-00015 as conditioned (Resolution No. 356).

There is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council. The request may be approved subject to conditions. Minutes of the hearing and a Resolution will be prepared.

PRJ04-00106 - ZON04-00016 - APPLICANT AND PROPERTY OWNER: RUBEN T. MELAMED.

A request to construct a new 45-foot tall monopole (commercial telecommunications tower) with 12-panel antennas and equipment located at the base, on property located at 1805 West Orangethorpe Avenue (northwest corner of Orangethorpe Avenue and Brookhurst Road) (C-1 zone) (Categorically exempt under Section 15301 of CEQA Guidelines). (AK)

Kenny Zwick, representing Delta Groups Engineering was present to discuss the request. Assistant Planner Kusch explained the proposal. The applicant is proposing a 40' high monopole with 12-panel antennas and equipment located at the base at the rear of building on the northwest corner of Orangethorpe Avenue and Brookhurst Road. The monopole is approximately 200+ feet away from residential properties. The equipment would be enclosed with a chain link fence with wood slats. The plans show a 3-arm array supporting the antennas and there is concern that it would be seen from Orangethorpe Avenue or Brookhurst Road because it is higher than the existing building. Staff suggests a slim line design. A photo of a slim line design in the City of Costa Mesa was displayed for the Committee to view. Staff recommends approval with the following conditions:

  1. The color of the antenna shall match the pole to continue to stealth the actual antennas.
  2. The screen slates for the equipment enclosure shall match the color of the existing building.
  3. The standard telecommunication conditions.

Committee Member Wallin was concerned that the pole will create a dead spot in its present location. Chairman Rosen said that he does not believe that slates are necessary to conceal the area, he would prefer more visibility. Committee Member Wallin proposed that the plans be conceptually approved with the details to be worked out with Planning. The Committee was not comfortable approving the project, and felt the plans needed to be more detailed showing a layout of exits, and parking. The applicant was advised to work with Planning on the details and submit a revised set of plans.

The Committee made a motion to continue the request.

MOTION made SECONDED, and CARRIED by all members present, to CONTINUE PRJ04-00106 - ZON04-00016 until Marc

ADJOURNED AT 9:45 A.M. AS STAFF SITE PLAN REVIEW COMMITTEE:

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