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CDCC Minutes, February 15, 2006

CDCC Minutes, February 15, 2006

Call to Order:

Chairperson Bambrook called the meeting to order at 6:30 PM.

  1. Roll Call

    Members Present:

    Barbara Bambrook
    Kay Miller
    Mark McGee
    Robert Elliott
    Jesus Silva
    Glenna Axe


    Simon Karmarkar
    Dorothy Ruhnke
    Irene Sandy

    Staff Present:

    Linda R. Morad, Housing Programs Supervisor
    Sylvia Chavez, Housing Programs Assistant
    Kim Husereau, Clerical Assistant

    Ms. Morad advised the Committee that Member Sandy had tendered her resignation earlier in the day, due to on-going personal scheduling conflicts.

  2. Approval of Minutes

    A MOTION was made by Member Elliott to approve the Minutes of February 8, 2006 as written. The MOTION was SECONDED by Member Axe and CARRIED unanimously.


    Chairperson Bambrook advised the non-profit agencies that their presentations should be limited to five minutes, followed by a five-minute question and answer period. She explained that the time allowed for questions may be extended at the discretion of the Committee.

    Member Elliott addressed all of the non-profit organizations present, and advised them that CDBG funds have been reduced by 10% for 2006-07 and the Committee has not yet determined how the reduction will be accommodated. He stated that funding requests may be cut, or perhaps some requests may be declined in order to fully fund others and remain within the budget.

    Presentations began at 6:40 P.M.

    APPLICANT: Council on Aging, Orange County
    PROJECT: Long Term Care Ombudsman Service
    PRESENTOR: Pat Rune, Ombudsman & Regional Coordinator
    Ms. Rune explained that an Ombudsman is a patient advocate that provides support for persons in area nursing homes and assisted living facilities. The Ombudsman conducts investigation of complaints, witnesses Advance Health Care Directives, mediates family conflict and handles referrals from agencies such as Adult Protective Services regarding abuse. Unannounced visits are made to facilities by a staff that is comprised of 25% part-time employees and 75% volunteers.

    Q: The funds requested show an increase over last year, however, it appears the estimate for persons served appears to be less than last year. Why?
    A: The population continues to increase as does the Administrative cost required to manage the program.

    Q: How many beds are currently in the City of Fullerton?
    A: 2,730 beds.

    Q: How does the number of visits made to patients in the City of Fullerton compare to the volume of visits made within the City of Anaheim?
    A: Anaheim is the largest in Orange County and Fullerton is the second largest. The costs are based upon the number of beds in the city.

    Q: What do cities do if they do not have CDBG funds to contribute to this type of program?
    A: The Ombudsman program is mandated by the Federal government. There is no other non-profit organization within Orange County providing the service. Some smaller cities do not have CDBG funds to contribute.

    Q: The application indicates that 510 residents were served last year. However, only 81 will be served this year. Is there a discrepancy in the estimate?
    A: The proposal to assist 81 patients is an unduplicated number. There are circumstances that will require multiple visits in behalf of the same patient. This is reflected in the larger estimate.

    APPLICANT: Crittenton Services for Children and Families
    PROJECT: Exterior Security Lighting, Valley View Campus
    PRESENTOR: Joyce Capelle, Executive Director
    Ms. Capelle provided background to the Committee, explaining that in 1990 the Fullerton Community Hospital was converted to use as a residential treatment center for adolescent girls that are severely emotionally disturbed. She stated that many of the residents run away as manner of coping with emotional pain. Thus, the ability to monitor the whereabouts of the patients within the campus is vital. However, law prohibits the campus from being locked. The current video surveillance system will be greatly enhanced by the addition of security lighting in the parking lot and rear campus property. The lighting proposal has undergone a tentative review by the City.

    Q: How are the residents referred to you?
    A: They are all referred through the Court system.

    Q: Are all of the 150 residents from Fullerton?
    A: No they are not.

    Q: Has the proposed lighting been approved by neighbors?
    A: The neighbors have been given the specifications. Special attention has been given to backlighting and light spillage concerns. There are a number of trees that also shield some of the lighting from the neighbors to the North.

    Q: What number of lights will be added?
    A: The proposal is for a total of eight lights. There are four existing poles upon which new lighting will be mounted. Four additional poles will be placed throughout the parking lot and the vacant lot to the rear.

    Q: Since the campus cannot be locked is there any type of alarm system that alerts when a resident is attempting to leave?
    A: There is a video surveillance system in place that is staffed 24 hours, which will become even more effective with improved lighting.

    Q: Previous CDBG funds were declined due to Davis-Bacon requirements. How will this project be affected by Davis-Bacon?
    A: The Davis-Bacon information was provided to the contractor along with the specifications. The contractor submitted a $12,000 bid that includes Davis-Bacon considerations.

    Ms. Morad requested a copy of the contractor's estimate. Ms. Capelle agreed to provide the bid for CDCC review.

    APPLICANT: Fullerton Interfaith Emergency Services
    PROJECT: Interfaith Shelter Network Program
    PRESENTOR: Judith A. Bambas, Executive Director
    Ms. Bambas began with a brief review of the three major programs provided by the Fullerton Interfaith Emergency Services: New Vista Life Skills Training, Interfaith Shelter Network Program and the Distribution Center. All exist to assist the homeless and hungry in Fullerton. Ms. Bambas provided details about the Interfaith Shelter Network (ISN) Program, describing how the shelter location moves at two-week intervals to various churches within the community. During the two weeks that a particular church hosts the shelter, the congregation provides food and volunteers. The equipment and bedding utilized rotates along with the shelter location. The ISN is available to single, employable adults. They may utilize the program for up to 100 days and are required to save 80% of their adjusted income while they are in the program.

    Q: How are people made aware of that the ISN program is available?
    A: Persons in need are referred by the Police Department, InfoLink Orange County, various Social Services agencies and through members of the participating congregations.

    Q: Are the individuals participating in the transitional living staying in the homes of church members?
    A: No. The ISN houses people at the participating church site. Usually a large Hall is used in which sleeping spaces are set up with privacy curtains.

    Q: Are people at the Armory contacted?
    A: Yes. Regular contact is made at the Armory to let people there know about the ISN program.

    Q: Do the same churches participate each year?
    A: There is constant recruiting to bring new churches into the ISN program. However, the same churches do participate each year. Although many churches currently host the ISN more than once, the goal is to continue to add new churches until it is possible to complete a full year of two week rotations without duplication.

    Q: What is the success rate of the participants finding employment and independent housing?
    A: The success rate is good. The program does not allow for persons to return. Many move on to a second step program or move on to independent living as a result of being able to save money while using the ISN program.

    Q: How many days can they stay in the ISN program?
    A: Up to 120 days.

    APPLICANT: Fullerton Interfaith Emergency Services
    PROJECT: New Vista Life Skills Training Program
    PRESENTOR: Judith A. Bambas, Executive Director
    Ms. Bambas described the New Vista Life Skills Training Program offered through the F.I.E.S. shelter which houses families. This shelter has been existence for 30 years and a new home has recently been constructed that increased the housing available from 8 families (30 beds) to 12 families (45 beds). The parents must attend the Life Skills classes in order to build skills that will enable them to be more self-sufficient when they leave the shelter. Topics include budgeting and financial planning. The families are also required to seek employment within the first 30 days of their stay and to save 80% of their adjusted income during their stay. Last year 147 people were served, which included 33 families and 84 children.

    Member Bambrook offered compliments to the program on the accomplishments that have been made over the years helping a great number of families with a relatively small amount of funding.

    Q: Does the WTLC serve the same community need as the F.I.E.S. shelter and Life Skills program?
    A: There is a collaborative effort between WTLC and the F.I.E.S. shelter program. In many cases participants that complete the WTLC program will transition through the shelter as they build their independence and move on to living on their own.

    APPLICANT: Fair Housing Council of Orange County
    PROJECT: Fullerton Fair Housing, Education, Counseling and Enforcement
    PRESENTOR: David Levy, Director of Development
    Mr. Levy stated that the Council provides services to all CDBG entitled jurisdictions in the County of Orange, with the funding requests based upon the service demand arising from that jurisdiction; Fair Share Service Demand Rate. The current funding request is slightly less than last year. This reduction is primarily attributed to a reduction in the number of housing discrimination complaints filed in the Fullerton, despite an increase in the number of landlord-tenant resolution issues.

    Q: How many CDBG jurisdictions are there in Orange County?
    A: There are 21 including un-incorporated County areas.

    Q: The funding request is very specific. How is it determined?
    A: The number must always be divisible by twelve. It is then carried to a hundredth of a percentage point without rounding. The basis of the total funding to all jurisdictions this year is $544,260, which is then divided by the Fair Share Service Demand Rate.

    Q: Are there any other agencies available in Orange County that provide similar services?
    A: The Fair Housing Council is the only non-profit organization providing these services. However, the role of the Council often involves the referral of clients to file with other government administrative agencies.

    Member McGee inquired about what takes place when a complaint is filed with the Fair Housing Council. Mr. Levy explained the testing and investigation process that takes place when a housing discrimination complaint is filed. He also outlined the other services offered by the Fair Housing Council; landlord-tenant resolutions, interpretation of related law, assistance with eviction lawsuits, sample letters and mediation services. Both landlords and tenants may utilize the services.

    APPLICANT: Marian Homes
    PROJECT: Renovations at Fullerton Apartments
    PRESENTOR: Jennifer Byram, Fund Raising Staff/Grant Writer
    Pearline Burnside, Executive Director
    Ms. Byram discussed how prior CDBG funding has been utilized by Marion Homes. She explained that Marian Homes is an affordable housing program for people with developmental disabilities. They own three properties in Orange County including the independent living residence located in Fullerton, which serves the top 10% of the most highly functioning developmentally disabled population. Rent is paid by the clients ($350-450 per month), which is used to maintain the property. Ms. Byram stated that the wear-and-tear on the residence is heavy due to the fact that the tenants are in the process of learning how to take care of themselves. As a result, updating is needed. The funds requested will be utilized to target items on the overall list of improvements for which fundraising is being conducted.

    Q: Since the construction is subject to Davis-Bacon requirements, would it be more efficient to use CDBG funds for non-construction purposes and then fundraise for the cost of the construction?
    A: Davis-Bacon will not apply to this size of a project (under eight units).

    Q: What caused Marian Homes to lose the HUD Grant that was previously approved?
    A: Marian Homes was approved for the Grant; however, the details of the Grant indicated that HUD would acquire Title to the property in order to facilitate needed improvements. The Board felt the overall proposal was not cost effective and voted to decline the Grant.

    Q: Have any of the other funding sources listed as "Anticipated Funding" on the application been approved?
    A: No. Not yet. However, most of the sources listed as "Proposed Funding" have contributed in prior years.

    Q: Are there any government subsidies received for these units?
    A: No. Most tenants receive SSI. There are no Section 8 funds.

    APPLICANT: Fullerton Civic Light Opera
    PROJECT: Fullerton School District Educational Outreach
    PRESENTOR: None Present

    APPLICANT: YMCA of Orange County, North Orange County Branch
    PROJECT: Valencia Center Youth Achievers
    PRESENTOR: None Present


    No public comment.

    Ms. Morad summarized meeting attendance requirements to all Members present and reminded them that Commissioner's Handbooks are available at the Office of the City Clerk.


    Chairperson Bambrook MOVED to adjourn, SECONDED by Member Miller. Chairperson Bambrook adjourned the meeting at 7:45 P.M.