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CDCC Minutes, March 24, 2003

6:30 P.M.

Hunt Branch Library

MEMBERS PRESENT:

Jo Ann Brannock, Ph.D.
Bob Elliott
Judy Givens
Kitty Jaramillo
Barbara Leon
Irene Sandy
John Strub
Denise Jensen-Purser
Barbara Brambrook

MEMBERS ABSENT:

None

STAFF PRESENT:

Linda R. Morad, Housing Programs Supervisor
Sylvia Chavez, Housing Assistant
Terry Keasling, Recording Secretary

CALL TO ORDER

Chairperson Brannock called the meeting to order at 6:35 p.m.

Roll Call

Chairperson Brannock introduced the new committee member, Barbara Bambrook.

APPROVAL OF MINUTES OF MARCH 10, 2003

MOTION was made, seconded and CARRIED by members present to approve the Minutes of March 10, 2003, as written.

CITY DEPARTMENT PRESENTATIONS

Community Services - Operation Clean-Up (83,820)

Pat Trotter, Community Services Manager
Rosemary Castro, Valencia Community Service Coordinator
Eddie Burciaga, Garnet Community Service Coordinator
Susan Hunt, Community Services Director

Ms. Trotter reported on the occupancy percentage in each apartment, income and employment percentages, and percentages of how long the residents have lived there.

Ms. Trotter advised of the programs that would be offered if this project is fully funded; affordable child care, change of life classes, computer classes, family counseling for alcohol and drug abuse, first aid counseling/classes, healthy cooking and sewing.

The funds would allow each of the community centers to operate 40 hours a week for a year with one full-time staff person at each site.

Rosemary Castro and Eddie Burciaga provided a PowerPoint presentation for the committee. They advised the services provided are English classes, emergency assistance, educational programs, outreach, mediation, forms assistance and information referral. The highlight classes are ESO classes at Garnet, Monday through Thursday with an average monthly attendance of 250 students, the Book Mobile with an average monthly attendance of 60 students a month.

The social service highlights at Valencia are Leadership Plenty Training and Valencia Task Force, which addresses issues in the community. Ms. Castro provided the committee with a brochure regarding the Leadership Plenty Training.

Ms. Castro advised of all the activities they provide for the Youth Recreation Program.

Ms. Hunt provided the committee with a copy of the PowerPoint presentation.

Committee Member Jensen-Purser asked if the transportation being eliminated was going to cause a problem at the Senior Center. Ms. Trotter advised that they found funds for this last year and St. Jude has a new transportation program that will provide non-emergency medical transportation for seniors.

Committee Member Jensen-Purser asked about the Volunteer Graffiti Program. Ms. Trotter reported that Community Services was asked to provide core services only and the Graffiti Program is not a core service.

Committee Member Strub suggested this program use another name. Ms. Trotter said they would take that into consideration.

Community Services - Tool Bank ($51,300)

Eloisa Espinoza, Center Administrator
Humberto Sainz, Tool Bank Representative

Ms. Espinoza reported that the Lemon Park was recently renovated and the Tool Bank now has ample parking and is easily accessible.

The Tool Bank provides a variety of tools and equipment to residents living in the HCD eligible neighborhoods. The equipment offered are hand and power tools, power mowers, edgers, blowers, drain cleaners, ladders, roto tillers and much more. This promotes and encourages homeowners to keep their homes and lawns clean and safe and at the same time it maintains or increases their property value.

The Tool Bank also provides drop off and pick up to residents that have no transportation.

The Tool Bank representative monitors the check out and return system, offers instruction to the borrowers, purchases new equipment, and makes minor repairs.

Some of the "how to" workshops that are provided by volunteers are wall plastering and repair, tile setting, concrete, brick laying, roof repair and installation, and on April 5, 2003 a workshop on sprinkler installation will be provided.

Ms. Espinoza advised the Tool Bank hours, the totals of how many tools were utilized and how many residents have borrowed tools.

Committee Member Elliott asked why this program is asking for $11,000 more than last year. Ms. Espinoza advised $51,300 is what it costs to operate the Tool Bank, the increases are in administrative salary and benefits, computer services allocations which pay for new computers and computer services and also a vehicle replacement reserve, which is money that each department puts into a reserve to replace vehicles, and there is also an increase in the vehicle maintenance.

Ms. Morad advised that HUD will not allow CDBG funds to be used for vehicle or computer replacement. Ms. Trotter advised it is for vehicle maintenance and computer services support.

Chairperson Brannock asked if the committee could get a breakdown of the proposed budget. Ms. Espinoza supplied one copy of their financial breakdown.

Committee Member Jensen-Purser asked if the computer service allocation is to replace or repair computers. Ms. Espinoza advised that it is for the maintenance.

Maintenance Services-Graffiti Removal - $27,980

Rick Stock, Building Maintenance Supervisor

Mr. Stock reported that this program removes graffiti from public and private property when visible to the public. A total 196,000 square feet of graffiti was removed during last year, over 15,035 sites. Of the 196,000 square feet, 148,000 square feet were in HCD areas.

Community Services cut their graffiti program which will cause Maintenance Graffiti Removal personnel to cover more footage. The increase is due to a new program that is a color match program. There will be a laptop computer on the truck, and a monitor that will match the color of paint needed with just a touch of the monitor, take it back to the Maintenance yard where a chart directs you what colors to put in the base tank. This system will not look blotchy or as noticeable.

Mr. Stock also advised that this program provides sandblasting, hot blasting, chemically removed graffiti and stickers.

Committee Member Strub asked if any people are being apprehended. Mr. Stock advised it is not common. Committee Member Elliott asked if there have been any prosecuted. Mr. Stock advised that three people have been prosecuted, one being a felony.

There was a discussion about taking pictures of the graffiti to help apprehending the offenders. Mr. Stock advised that it is hard to prosecute if less than $400.00.

Mr. Stock reported that a homeowner can come to the Maintenance Department and request paint to cover up graffiti.

Development Services

Code Enforcement - $223,220
Jinny Daniel, Code Enforcement Supervisor

Ms. Daniel provided a PowerPoint presentation. Ms. Daniel advised that Code Enforcement addresses blight, through the abatement of public nuisances, the investigation of substandard housing, investigation and resolution of citizen complaints regarding vehicles, property maintenance, animals, zoning and signs. Code Enforcement is very active in the Richman Park area and is the backbone of the Neighborhood Enhancement Team (NET).

This current fiscal year Code Enforcement anticipates conducting 6,850 inspections city wide and 2,520 inspections in the low-moderate area. Code Enforcement anticipates responding to 2,850 complaints city wide, with 1,050 of those in the low-moderate area.

Due to budget cuts in the coming fiscal year, it is possible that the program will be cut by one officer. The funding being requested is for two officers, four-tenths of an officer, and half of a clerical position.

In 2002, City Council approved a new concept of Richman Park Enhancement Plan. Elements of that plan are a proactive Code Enforcement Program, financial incentives to property owners to improve their properties, working with non-profits to build ownership housing, twice a week street sweeping and increased trash pick up in Richman Park.

Before and after pictures were shown to the committee of work the NET team has accomplished.

Committee Member Strub asked if over crowding in apartments is enforced. Ms. Daniel reported that there is no adequate state law that will allow the officers to enforce it.

Committee Member Jaramillo asked how long they will be down one officer. Ms. Daniel advised that they have been asked to make cuts in the general fund; one of the proposals will be not to fill one of the vacant positions that will be available at the end of this year.

HCD - $357,300
Rehab - $598,940
Linda Morad, Housing Supervisor
Sylvia Chavez, Housing Assistant

Ms. Morad advised that in 2001-2002 there were 67 projects in the rehab program, equaling $376,000. There are a number of different programs; low-interest loan (bank loan & deferred loan) emergency housing repair loan, mobile home loans, relocation grants, and housing grants.

Rehab Program is requesting $143,940 for the administration which covers salaries and all materials needed to provide the program, and $455,000 in project costs.

In order to continue the program, $455,000 has been requested. For loans, $150,000; general grants, $130,000; Block Improvement Grant $25,000; and lead-based paint grants; $150,000. The Lead-based paint grant would assist homeowners by paying for the lead-based paint portion of the rehab. All homes built before 1978 have to be tested for lead if the project is going to disturb the paint.

A PowerPoint presentation was provided showing before and after pictures and itemized costs.

Ms. Morad pointed out that all code items are required to be repaired before any other requests from the homeowner.

HCD - $357,300
Linda Morad, Housing Supervisor
Sylvia Chavez, Housing Assistant

Development Services is asking for $200,000 for overhead, which goes into the general fund to provide service from support groups, Payroll, Personnel Department, City Attorney, etc. Salaries and benefits are $103,000, maintenance and support are $54,300.

Administration Program manages the CDBG Program, HOME funds, and the proposed Section 108 Program. Guidance is offered to all CDBG and HOME funded programs, City Departments as well as the non-profits, quarterly reports are received, reviewed and then invoices are prepared. The citizens' participation process and any other committee related to affordable housing is administered, along with Housing Rehab Program, Downpayment Assistance Program, monitors all programs to make sure they are in compliance and monitors all housing inspections.

Section 108

Section 108 funds would be used to address infrastructure items at Richman Park, including the surrounding streets, landscaping, adding bike lanes, wider sidewalks, and alleys would be redone with lighting.

Committee Member Strub asked if the money could be taken from capital improvement and not the non-profits portion. Ms. Morad advised it would not be taken out of the 15% if it is designated for public services. Engineering has agreed that as long as Section 108 is being paid back, they will not be requesting any funds for capital improvement.

Civic Center Barrio is currently purchasing two properties, one on Truslow, and one on Valencia. They are going to knock down those units and build condos and provide first time home buyer opportunities for the residents. Civic Center will keep control and possession of the land. The owners will only buy the unit, so the homeowners will have an association. Civic Center Barrio will make sure that those units are taken care of.

Committee Member Jensen Purser asked Ms. Daniel if Code Enforcement has been called on any of their projects. Ms. Daniel advised the Civic Center Barrio is pretty well kept up.

Committee Member Strub asked if this project was going to provide what Richman Park has asked for in the past. Ms. Morad advised that it will be a complete park project. This project will be done during a three-year period.

Committee Member Strub asked how the funds would be distributed by HUD. Ms. Morad advised the funds will be there and can be drawn down as needed. Payments will be paid on drawn down funds.

Chairperson Brannock asked if the committee members could make recommendations on what is being done. Ms. Morad advised that she would take their recommendations to City Council and that updates will be provided to the committee during the project.

Committee Member Jensen-Purser asked if there are going to be any changes that would change Richman Park so that it would be more widely used and not considered a community park. Ms. Morad advised that they would not add anything that will be added that will be exclusive to that park so that it would stop being a neighborhood park.

PUBLIC COMMENT

No public comments.

ADJOURNMENT

The meeting was adjourned at 8:15 p.m.

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