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TWG Minutes - June 5, 2008

CITY OF FULLERTON

 

TECHNOLOGY WORKING GROUP

 

MEETING MINUTES

 

June 5, 2008

 

9:00 A.M.

 

 

CALL TO ORDER

Chair Burtner called the meeting to order at 9:00 a.m.

 

ROLL CALL

Members Present

Roger Burtner, Chair Harry Lamberth

Fred Canfield Thad Sandford

Mike Carter Edward Smith

Larry Iboshi

Carl Samantello arrived after roll call.

 

Members Absent

Tony Anderson Madusha Palliyage

Steve Giano Paul Stover, Vice Chair

Helen Hall

 

Guest

Peter Baron

 

INTRODUCTION OF NEW MEMBER

Chair Burtner introduced newly appointed member Harry Lamberth, and asked that he provide the group with a brief description of his experience, and asked each member present to introduce themselves and provide a recap of their backgrounds.

 

APPROVAL OF MINUTES

Chair Burtner asked if there were any corrections to the minutes of January 31, 2008. With no corrections, Fred Canfield moved approval of the minutes. The motion was seconded by Larry Iboshi, and the minutes were unanimously approved.

 

DISCUSSION ITEMS

1. Creation of an educational/municipal (institutional) fiber/wireless network, FullertonNet

 

Chair Burtner pointed out that there had been no meeting of the TWG since January 31 because there was nothing to discuss. The City has not taken the action agreed to at the December meeting between TWG members, the school districts, and the City Manager. At the December meeting it was decided that the City would hire a consultant to conduct a feasibility study of the proposed I-Net. The school district pledged $15,000 and the City Manager pledged $25,000 toward hiring the consultant. As of June 5 the City had not taken any action to hire a consultant.

 

Mr. Samantello noted that he had been contacted by Acting Assistant to the City Manager Rob Ferrier a month earlier (May) asking if he was available for a meeting to "get something going." Mr. Samantello indicated he had told Mr. Ferrier that he was available but Mr. Samantello has not heard from Mr. Ferrier since. Mr. Samantello expressed concern that the continuing delay might cause the school district to miss the opportunity yet again this year to file for E-Rate funding for the I-Net. Mr. Samantello pointed out that he was in attendance at today's meeting of the TWG to find out any new information and whether or not the City was going to move on this project, because if the City is not going to act, the school district will have to start doing something on its own. He further noted that the district has already converted their DS3s that come from the County Office of Education to fiber, i.e., they're moving ahead with their plans because they need two additional T1s at every site. The needed infrastructure is not in place, and the cost of implementing that infrastructure keeps growing and growing because nothing has been done to build the I-Net.

 

Mr. Samantello stated that come November, if the City has not moved on this project, he will want to have at least some semblance of an RFP for the school district to put out for their 470 filing for E-rate.

 

As an action item for the TWG, Chair Burtner suggested that Carl Samantello and Thad Sandford review the existing RFP for the I-Net, which Mr. Sandford had drafted, to confirm that it is adequate for the school district's needs to publish with their 470. Mr. Sandford cautioned that his draft RFP was set up for the City eventually owning the network; therefore, it would have to be revised to suit the school district's requirements. Harry Lamberth agreed to work with Thad Sandford and Carl Samantello on modifying the RFP for use by the high school district.

 

Chair Burtner asked the TWG members if they had any suggestions on how to get the I-Net project moving. Mr. Sandford pointed out that it appears the City Manager does not want to take any action, for whatever reason, and that perhaps the TWG might volunteer to take the burden from the City Manager's office, write the RFP for the feasibility study (with the City Manager's concurrence), and select someone to do the feasibility study. The purpose of the study is to provide the City with adequate information as to the strengths and weaknesses of creating a city-owned system. Mr. Sandford further noted that part of the issue is that we're looking at a system to meet tomorrow's needs and trying to justify it against the needs and costs of today. The feasibility study might help to better understand what the costs may grow to be.

 

Chair Burtner added that a significant advantage of the I-Net will be open access – totally open access with a lot of dark fiber, so that if anyone, e.g., St. Jude, Beckman, etc., wants some fiber in this system, they can immediately join through one of the hubs, own their own network, and be able to contract for whatever services they want. The network will ultimately connect to a point in downtown Los Angeles, where they will have a myriad number of regional providers of all different types of telecommunications services, which will allow them to basically control their own destiny in terms of service and cost.

 

2. Citywide Wireless

Larry Iboshi asked if the City was planning to keep the downtown WiFi. Chair Burtner indicated he had no idea, but that $50,000 had been included in the City's budget for upgrading the system. However, the TWG had recommended holding off until the TWG had considered other solutions, noting that expanding the system over the entire city for all public access would be expensive. However, if the City chooses to limit access to public safety/public works, there are proprietary types of systems out there that are much less expensive that might be able to meet the City's needs. Chair Burtner noted that the City should decide what their needs are and which direction they want to go. The TWG is prepared to assist in making this decision.

 

ITEMS FOR NEXT MEETING

To be determined.

 

PUBLIC COMMENTS

None

 

ANNOUNCEMENTS

None

 

ADJOURNMENT

With no further business, Chair Burtner asked for a motion to adjourn. The motion to adjourn was made by Thad Sandford and seconded by Larry Iboshi. The meeting was adjourned at 10:25 a.m. with unanimous approval. The next meeting date is set for June 26.

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