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TWG Minutes - March 8, 2007

CITY OF FULLERTON

TECHNOLOGY WORKING GROUP

MEETING MINUTES

March 8, 2007 – 9:00 a.m.

 

CALL TO ORDER

Chair Burtner called the meeting to order at 9:03 a.m.

 

ROLL CALL                     Members Present

                                                Roger Burtner, Chair            Robert Port

                                                Mike Carter                            Carl Samantello

                                                Helen Hall                               Paul Stover

 

                                                Steve Giano arrived after roll call.

                                                                                               

                                                Members Absent

                                                Tony Anderson                      Larry Iboshi

                                                Fred Canfield                        Cameron McCune

                                                Scott Carroll

 

                                                Guest

                                                Sam Ricchio, Fullerton School District

                                                    (filling in for Tony Anderson)

 

APPROVAL OF MINUTES

 

Chair Burtner asked if there were any corrections to the minutes of December 21, 2006.   With no corrections, Carl Samantello moved approval of the minutes.  The motion was seconded by Mike Carter, and the minutes were unanimously approved.

 

Chair Burtner asked if there were any corrections to the minutes of January 11, 2007.   With no corrections, Paul Stover moved approval of the minutes.  The motion was seconded by Robert Port, and the minutes were unanimously approved.

 

Chair Burtner asked if there were any corrections to the minutes of February 1, 2007.   With no corrections, Helen Hall moved approval of the minutes.  The motion was seconded by Mike Carter, and the minutes were unanimously approved.

 

Chair Burtner asked if there were any corrections to the minutes of February 22, 2007.   With no corrections, Carl Samantello moved approval of the minutes.  The motion was seconded by Paul Stover, and the minutes were unanimously approved.

 

DISCUSSION ITEMS

 

Item 1.      Creation of an educational/municipal (institutional) fiber/wireless network, FullertonNet

                       

Presentation by and discussion with Phillip Clark, Paxio, a CLEC

Chair Burtner stated that he and Sam Ricchio had met with Mr. Clark on March 2 to discuss the City's objective of creating an I-Net for the schools and government facilities.  Chair Burtner explained that his contacts at Corning had referred him to Mr. Clark.  After the initial meeting Chair Burtner invited Mr. Clark to present to the TWG an overview of the services that Paxio could provide with regard to creating, operating, and maintaining an I-Net.

 

Mr. Clark provided the TWG with a brief history of Paxio, projects they are currently working on, and an explanation of the services provided by Paxio.

 

After a lengthy discussion regarding various options for implementing, owning, and operating the I-Net, it was noted that the issue of financing is still unresolved.  School district representatives indicated that it would be months before they could apply for e-rate funding and their application for funding would require that they have refined estimates of their proposed share of the operating costs.  Mr. Stover expressed concern that the project is being dragged out, and costs are going to double, and suggested there might be other avenues of financing, such as municipal bonds.  Mr. Clark noted that there are companies that partner with cities for financing this type of project and offered to set up a follow-up meeting to bring in some financing people to explore other funding options.   Mr. Stover suggested to the TWG that they avail themselves of Mr. Clark's offer.

 

Mr. Stover proposed that the City of Fullerton fund installation of the infrastructure and maintenance costs for the first year, and recoup their costs from the school districts at a later time.  Mr. Samantello concurred, noting that perhaps the City could provide upfront funding from their current budget and negotiate letters of intent or memorandums of understanding with prospective I-Net participants, which would include the school districts.  Chair Burtner pointed out that the school districts would need to know what their out-of-pocket costs would be before they would commit to "buying in" to the project.  Chair Burtner further stated that he had prepared a draft letter of intent for City review in February, and he was waiting for a response from Joe Felz, Assistant to the City Manager.

 

Mr. Port pointed out that the TWG does not have a scope of work yet.  It was noted that with a project of this scope that the City would need to develop an RFP for building, operating, and maintaining the I-Net.   Once the components of the RFP are developed and costs determined, the school district's share of the costs could be identified.

 

 

Item 2.      Citywide wireless network

 

W2i Conference Report

Both Chair Burtner and Helen Hall had written separate reports of their attendance at the W2i conference held in Tempe, Arizona, February 13-14, 2007.  Chair Burtner had melded the two reports into one, and provided draft copies of the report to the TWG members.  He noted that he wanted to add a few convention program highlights to the report, and would provide the committee members with a final report at a later time.

 

PUBLIC COMMENTS

None

 

ANNOUNCEMENTS

None

 

ITEMS FOR NEXT MEETING

Refinement of I-Net Ongoing Maintenance Costs

 

ADJOURNMENT

With no further business, Chair Burtner asked for a motion to adjourn.  The motion to adjourn was made by Robert Port and seconded by Paul Stover.  The meeting was adjourned at 10:43 a.m. 

 

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